VBA - Remove Duplicates + Sort Data

hrayani

Well-known Member
Joined
Jul 23, 2010
Messages
1,516
Office Version
  1. 2016
Platform
  1. Windows
Hello Friends,

Here is the sample data


[TABLE="class: head"]
<tbody>[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[TH][/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]A[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]B[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]C[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]D[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]E[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]F[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]G[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]H[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]I[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]J[/COLOR]​
[/TH]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]1[/COLOR]​
[/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]2[/COLOR]​
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[TD]
5
[/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]3[/COLOR]​
[/TD]
[TD]
Article # 1
[/TD]
[TD]
Article # 2
[/TD]
[TD]
Article # 3
[/TD]
[TD]
Article # 4
[/TD]
[TD]
Article # 5
[/TD]
[TD]
Article # 6
[/TD]
[TD]
Article # 7
[/TD]
[TD]
Article # 8
[/TD]
[TD]
Article # 9
[/TD]
[TD]
Article # 10
[/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]4[/COLOR]​
[/TD]
[TD]
1​
[/TD]
[TD]
256​
[/TD]
[TD]
25​
[/TD]
[TD]
256​
[/TD]
[TD]
256​
[/TD]
[TD]
256​
[/TD]
[TD]
256​
[/TD]
[TD]
256​
[/TD]
[TD]
256​
[/TD]
[TD]
256​
[/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]5[/COLOR]​
[/TD]
[TD]
2​
[/TD]
[TD]
265​
[/TD]
[TD]
256​
[/TD]
[TD]
265​
[/TD]
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265​
[/TD]
[TD]
901​
[/TD]
[TD]
289​
[/TD]
[TD]
369​
[/TD]
[TD]
289​
[/TD]
[TD]
369​
[/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]6[/COLOR]​
[/TD]
[TD]
10​
[/TD]
[TD]
298​
[/TD]
[TD]
265​
[/TD]
[TD]
289​
[/TD]
[TD]
289​
[/TD]
[TD]
925​
[/TD]
[TD]
298​
[/TD]
[TD]
901​
[/TD]
[TD]
298​
[/TD]
[TD]
901​
[/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]7[/COLOR]​
[/TD]
[TD]
256​
[/TD]
[TD]
1237​
[/TD]
[TD]
298​
[/TD]
[TD]
298​
[/TD]
[TD]
298​
[/TD]
[TD]
987​
[/TD]
[TD]
365​
[/TD]
[TD]
925​
[/TD]
[TD]
365​
[/TD]
[TD]
925​
[/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]8[/COLOR]​
[/TD]
[TD]
289​
[/TD]
[TD]
2365​
[/TD]
[TD]
1237​
[/TD]
[TD]
365​
[/TD]
[TD]
365​
[/TD]
[TD]
2365​
[/TD]
[TD]
369​
[/TD]
[TD]
936​
[/TD]
[TD]
369​
[/TD]
[TD]
936​
[/TD]
[/TR]
</tbody>[/TABLE]

[TABLE="width: 85%"]
<tbody>[TR]
[TD]Worksheet Formulas[TABLE="width: 100%"]
<tbody>[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[TH]Cell[/TH]
[TH="align: left"]Formula[/TH]
[/TR]
[TR]
[TH="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]A2[/TH]
[TD="align: left"]=COUNTA(A4:A1000)[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]

I am using below macros to remove duplicates and sort data

Code:
Sub removeduplicates()

  ActiveSheet.Range("A4:B1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("B4:B1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("C4:C1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("D4:D1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("E4:E1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("F4:F1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("G4:G1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("H4:H1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("I4:I1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("J4:J1000").removeduplicates Columns:=1, Header:=xlNo
  
End Sub

Code:
Sub sort()    
    Range("A4:A1000").sort Key1:=Range("A4"), Order1:=xlAscending, Header:=xlNo
    Range("B4:B1000").sort Key1:=Range("B4"), Order1:=xlAscending, Header:=xlNo
    Range("C4:C1000").sort Key1:=Range("C4"), Order1:=xlAscending, Header:=xlNo
    Range("D4:D1000").sort Key1:=Range("D4"), Order1:=xlAscending, Header:=xlNo
    Range("E4:E1000").sort Key1:=Range("E4"), Order1:=xlAscending, Header:=xlNo
    Range("F4:F1000").sort Key1:=Range("F4"), Order1:=xlAscending, Header:=xlNo
    Range("G4:G1000").sort Key1:=Range("G4"), Order1:=xlAscending, Header:=xlNo
    Range("H4:H1000").sort Key1:=Range("H4"), Order1:=xlAscending, Header:=xlNo
    Range("I4:I1000").sort Key1:=Range("I4"), Order1:=xlAscending, Header:=xlNo
    Range("J4:J1000").sort Key1:=Range("J4"), Order1:=xlAscending, Header:=xlNo
    
End Sub


Is there a better way to write the macro.

Further I would like following 2 conditions if possible for both macros.

1) Starting from row # 4 look at the last used cell in each column rather than define range in macro
2) Both macros should remove data & sort data only if more than 8 cells have data in there.

Any help would be appreciated.

Regards,

Humayun
 

Excel Facts

Is there a shortcut key for strikethrough?
Ctrl+S is used for Save. Ctrl+5 is used for Strikethrough. Why Ctrl+5? When you use hashmarks to count |||| is 4, strike through to mean 5.
In that case if any column is empty, row2 should show 0 & this line
Code:
If Cells(2, i) > 8 Then
should then skip that column.
 
Upvote 0
Got it.

I later changed the formula from

This
COUNTA(A4:A1000)

To
=IF(COUNTA(A4:A1000)=0,"0",COUNTA(A4:A1000))


and this was causing the problem


Now i will stick to the previous formula

All working fine now..


Thanks for you help as always.

Regards,
 
Upvote 0
Glad you sorted it & thanks for the feedback
 
Upvote 0
Hi Fluff,

One more thing but with different data format - if possible

Excel 2016 (Windows) 64 bit
[Table="width:, class:head"][tr=bgcolor:#E0E0F0][th] [/th][th]
A
[/th][th]
B
[/th][th]
C
[/th][th]
D
[/th][th]
E
[/th][th]
F
[/th][th]
G
[/th][th]
H
[/th][th]
I
[/th][th]
J
[/th][th]
K
[/th][th]
L
[/th][th]
M
[/th][th]
N
[/th][th]
O
[/th][th]
P
[/th][th]
Q
[/th][th]
R
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S
[/th][th]
T
[/th][th]
U
[/th][th]
V
[/th][th]
W
[/th][th]
X
[/th][/tr]
[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
1
[/td][td=bgcolor:#D9D9D9]
SIZE WEIGHT - TOTAL PIECES CHECKED > 54
[/td][td=bgcolor:#D9D9D9]
[/td][td=bgcolor:#D9D9D9]
[/td][td=bgcolor:#D9D9D9]
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[/td][/tr]


[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
2
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6
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48
[/td][td]
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0
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0
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0
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0
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0
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[/td][/tr]


[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
3
[/td][td]
[ Article 1 ]
[/td][td]
[/td][td]
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[ Article 2 ]
[/td][td]
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[ Article 3 ]
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[ Article 4 ]
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[ Article 5 ]
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[ Article 6 ]
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[ Article 7 ]
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[ Article 8 ]
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
4
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1 x 1
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2 x 2
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3 x 3
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4 x 4
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[/td][td]
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5 x 5
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6 x 6
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7 x 7
[/td][td]
[/td][td]
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8 x 8
[/td][td]
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[/td][/tr]


[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
5
[/td][td]
50​
[/td][td]
100​
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50 x 100​
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50​
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101​
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
6
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50 x 101​
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
7
[/td][td]
50​
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50 x 102​
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
8
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51 x 100​
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
9
[/td][td]
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101​
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51 x 101​
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50 x 101​
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[/td][/tr]


[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
10
[/td][td]
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[/td][td]
102​
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51 x 102​
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100​
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
12
[/td][td][/td][td][/td][td]
x​
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
13
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[/td][td]
x​
[/td][/tr]


[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
14
[/td][td][/td][td][/td][td]
x​
[/td][td]
51​
[/td][td]
100​
[/td][td]
51 x 100​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][/tr]


[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
15
[/td][td][/td][td][/td][td]
x​
[/td][td]
50​
[/td][td]
102​
[/td][td]
50 x 102​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][td]
[/td][td]
[/td][td]
x​
[/td][/tr]
[/table]
[Table="width:, class:grid"][tr][td]Sheet: SIZE[/td][/tr][/table]
[TABLE="width: 85%"]
<tbody></tbody>[/TABLE]




In this case I would want the code to look at the Columns C, F, I and so on till Column X to remove duplicates and sort data if more than 8 entries are there in each column.

EDIT:
The table above is so messy. I am not able to paste it properly. I dont know why ?
 
Last edited:
Upvote 0
In that case change the loop to
Code:
For i = 3 To 24 Step 3
 
Upvote 0
Changes in red

Code:
Sub hrayani()   
   
   Dim i As Long
   
[B][COLOR=#ff0000]   For i = 3 To 24 Step 3 [/COLOR][/B]
      If Cells(2, i) > 8 Then
         With Cells([B][COLOR=#ff0000]5[/COLOR][/B], i).Resize(Cells(2, i))
            .removeduplicates 1, xlNo
            .sort key1:=Cells([B][COLOR=#ff0000]5[/COLOR][/B], i), order1:=xlAscending, Header:=xlNo
         End With
      End If
   Next i
   
   
   
End Sub

Not working.....

In case if the table is not clear.

1) Data Starts from row # 5
2) Formula in C2 =COUNTIF(C5:C1000,"<> x ")
3) Formula in C5 till C100 =A5&" x "&B5
4) Manual entries in cell A5 & B5


EDIT
Please wait
 
Last edited:
Upvote 0
Hi Fluff,

I having following two issues

1) The code is removing duplicates but also deleting formulas from Column C.
As soon as the duplicates are removed and the cells are shifted up - it clears the the cell formula too.

2) Its not sorting data



Can we look at columns A & B to remove duplicates ?

In this way the formula in column C will remain in tact
 
Upvote 0
Using RemoveDuplicates on multiple columns is flaky, so I would advise against doing that.
You could convert the formula to values first, but I don't understand what you are trying to do, as you are only removing the duplicates in individual columns, not the entire data.
 
Upvote 0
Using RemoveDuplicates on multiple columns is flaky, so I would advise against doing that.

Yes, I agree

Here is what I have come up with and the code does exactly what I want to


Code:
Sub duplicatesremove()


    If Range("C2").Value > 8 Then
    ActiveSheet.Range("A5:B1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
    
[B][COLOR=#ff0000]    With ActiveSheet.sort[/COLOR][/B]
[B][COLOR=#ff0000]     .SortFields.Add Key:=Range("A5"), Order:=xlAscending[/COLOR][/B]
[B][COLOR=#ff0000]     .SortFields.Add Key:=Range("B5"), Order:=xlAscending[/COLOR][/B]
[B][COLOR=#ff0000]     .SetRange Range("A5:B1000")[/COLOR][/B]
[B][COLOR=#ff0000]     .Header = xlNo[/COLOR][/B]
[B][COLOR=#ff0000]     .Apply[/COLOR][/B]
[B][COLOR=#ff0000]    [/COLOR][/B]
[B][COLOR=#ff0000]    End With[/COLOR][/B]
    End If
    
    
    If Range("F2").Value > 8 Then
    ActiveSheet.Range("D5:E1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
    End If
        
        If Range("I2").Value > 8 Then
        ActiveSheet.Range("G5:H1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
        End If
            
            If Range("L2").Value > 8 Then
            ActiveSheet.Range("J5:K1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
            End If
                
                If Range("O2").Value > 8 Then
                ActiveSheet.Range("M5:N1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                End If
                    
                    If Range("R2").Value > 8 Then
                    ActiveSheet.Range("P5:Q1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                    End If
                        
                        If Range("U2").Value > 8 Then
                        ActiveSheet.Range("S5:T1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                        End If
                            
                            If Range("X2").Value > 8 Then
                            ActiveSheet.Range("V5:W1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                            End If
                      
End Sub

Is there a better what of writing it ? ... I am sure there must be
secondly I want the red part of the code i.e. the sorting after after every set or removing duplicates.

Regards
 
Upvote 0

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