VBA - Remove Duplicates + Sort Data

H

hrayani

Well-known Member
Joined
Jul 23, 2010
Messages
1,539
Office Version
  1. 2016
Platform
  1. Windows
Hello Friends,

Here is the sample data


[TABLE="class: head"]
<tbody>[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[TH][/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]A[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]B[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]C[/COLOR]​
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[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]D[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]E[/COLOR]​
[/TH]
[TH]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]F[/COLOR]​
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[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]G[/COLOR]​
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[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]H[/COLOR]​
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[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]I[/COLOR]​
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[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]J[/COLOR]​
[/TH]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]1[/COLOR]​
[/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
[TD="bgcolor: #D9D9D9"][/TD]
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[TD="bgcolor: #D9D9D9"][/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]2[/COLOR]​
[/TD]
[TD]
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[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]3[/COLOR]​
[/TD]
[TD]
Article # 1​
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Article # 4​
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[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]4[/COLOR]​
[/TD]
[TD]
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256​
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[TD]
256​
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[TD]
256​
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[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
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[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]5[/COLOR]​
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[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]6[/COLOR]​
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10​
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[TD]
298​
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265​
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[TD]
289​
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289​
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[TD]
925​
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[TD]
298​
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901​
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298​
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901​
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[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]7[/COLOR]​
[/TD]
[TD]
256​
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[TD]
1237​
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298​
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925​
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[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]8[/COLOR]​
[/TD]
[TD]
289​
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[TD]
2365​
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[TD]
1237​
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365​
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[/TD]
[/TR]
</tbody>[/TABLE]

[TABLE="width: 85%"]
<tbody>[TR]
[TD]Worksheet Formulas[TABLE="width: 100%"]
<tbody>[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]
[TH]Cell[/TH]
[TH="align: left"]Formula[/TH]
[/TR]
[TR]
[TH="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E0E0F0]#E0E0F0[/URL] "]A2[/TH]
[TD="align: left"]=COUNTA(A4:A1000)[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]

I am using below macros to remove duplicates and sort data

Code: 
Sub removeduplicates()

  ActiveSheet.Range("A4:B1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("B4:B1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("C4:C1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("D4:D1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("E4:E1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("F4:F1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("G4:G1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("H4:H1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("I4:I1000").removeduplicates Columns:=1, Header:=xlNo
  ActiveSheet.Range("J4:J1000").removeduplicates Columns:=1, Header:=xlNo
  
End Sub

Code: 
Sub sort()    
    Range("A4:A1000").sort Key1:=Range("A4"), Order1:=xlAscending, Header:=xlNo
    Range("B4:B1000").sort Key1:=Range("B4"), Order1:=xlAscending, Header:=xlNo
    Range("C4:C1000").sort Key1:=Range("C4"), Order1:=xlAscending, Header:=xlNo
    Range("D4:D1000").sort Key1:=Range("D4"), Order1:=xlAscending, Header:=xlNo
    Range("E4:E1000").sort Key1:=Range("E4"), Order1:=xlAscending, Header:=xlNo
    Range("F4:F1000").sort Key1:=Range("F4"), Order1:=xlAscending, Header:=xlNo
    Range("G4:G1000").sort Key1:=Range("G4"), Order1:=xlAscending, Header:=xlNo
    Range("H4:H1000").sort Key1:=Range("H4"), Order1:=xlAscending, Header:=xlNo
    Range("I4:I1000").sort Key1:=Range("I4"), Order1:=xlAscending, Header:=xlNo
    Range("J4:J1000").sort Key1:=Range("J4"), Order1:=xlAscending, Header:=xlNo
    
End Sub


Is there a better way to write the macro.

Further I would like following 2 conditions if possible for both macros.

1) Starting from row # 4 look at the last used cell in each column rather than define range in macro
2) Both macros should remove data & sort data only if more than 8 cells have data in there.

Any help would be appreciated.

Regards,

Humayun
 
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Excel Facts

What do {} around a formula in the formula bar mean?
{Formula} means the formula was entered using Ctrl+Shift+Enter signifying an old-style array formula.
In that case if any column is empty, row2 should show 0 & this line
Code: 
If Cells(2, i) > 8 Then
should then skip that column.
 
Upvote 0
Got it.

I later changed the formula from

This
COUNTA(A4:A1000)

To
=IF(COUNTA(A4:A1000)=0,"0",COUNTA(A4:A1000))


and this was causing the problem


Now i will stick to the previous formula

All working fine now..


Thanks for you help as always.

Regards,
 
Upvote 0
Glad you sorted it & thanks for the feedback
 
Upvote 0
Hi Fluff,

One more thing but with different data format - if possible

Excel 2016 (Windows) 64 bit
[Table="width:, class:head"][tr=bgcolor:#E0E0F0][th] [/th][th]
A​
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B​
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C​
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D​
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E​
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F​
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G​
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H​
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I​
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M​
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N​
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T​
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SIZE WEIGHT - TOTAL PIECES CHECKED > 54​
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[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
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[/table][Table="width:, class:grid"][tr][td]Sheet: SIZE[/td][/tr][/table]
[TABLE="width: 85%"]
<tbody></tbody>[/TABLE]




In this case I would want the code to look at the Columns C, F, I and so on till Column X to remove duplicates and sort data if more than 8 entries are there in each column.

EDIT:
The table above is so messy. I am not able to paste it properly. I dont know why ?
 
Last edited:
Upvote 0
In that case change the loop to
Code: 
For i = 3 To 24 Step 3
 
Upvote 0
Changes in red

Code: 
Sub hrayani()   
   
   Dim i As Long
   
[B][COLOR=#ff0000]   For i = 3 To 24 Step 3 [/COLOR][/B]
      If Cells(2, i) > 8 Then
         With Cells([B][COLOR=#ff0000]5[/COLOR][/B], i).Resize(Cells(2, i))
            .removeduplicates 1, xlNo
            .sort key1:=Cells([B][COLOR=#ff0000]5[/COLOR][/B], i), order1:=xlAscending, Header:=xlNo
         End With
      End If
   Next i
   
   
   
End Sub

Not working.....

In case if the table is not clear.

1) Data Starts from row # 5
2) Formula in C2 =COUNTIF(C5:C1000,"<> x ")
3) Formula in C5 till C100 =A5&" x "&B5
4) Manual entries in cell A5 & B5


EDIT
Please wait
 
Last edited:
Upvote 0
Hi Fluff,

I having following two issues

1) The code is removing duplicates but also deleting formulas from Column C.
As soon as the duplicates are removed and the cells are shifted up - it clears the the cell formula too.

2) Its not sorting data



Can we look at columns A & B to remove duplicates ?

In this way the formula in column C will remain in tact
 
Upvote 0
Using RemoveDuplicates on multiple columns is flaky, so I would advise against doing that.
You could convert the formula to values first, but I don't understand what you are trying to do, as you are only removing the duplicates in individual columns, not the entire data.
 
Upvote 0
Using RemoveDuplicates on multiple columns is flaky, so I would advise against doing that.
Click to expand...

Yes, I agree

Here is what I have come up with and the code does exactly what I want to


Code: 
Sub duplicatesremove()


    If Range("C2").Value > 8 Then
    ActiveSheet.Range("A5:B1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
    
[B][COLOR=#ff0000]    With ActiveSheet.sort[/COLOR][/B]
[B][COLOR=#ff0000]     .SortFields.Add Key:=Range("A5"), Order:=xlAscending[/COLOR][/B]
[B][COLOR=#ff0000]     .SortFields.Add Key:=Range("B5"), Order:=xlAscending[/COLOR][/B]
[B][COLOR=#ff0000]     .SetRange Range("A5:B1000")[/COLOR][/B]
[B][COLOR=#ff0000]     .Header = xlNo[/COLOR][/B]
[B][COLOR=#ff0000]     .Apply[/COLOR][/B]
[B][COLOR=#ff0000]    [/COLOR][/B]
[B][COLOR=#ff0000]    End With[/COLOR][/B]
    End If
    
    
    If Range("F2").Value > 8 Then
    ActiveSheet.Range("D5:E1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
    End If
        
        If Range("I2").Value > 8 Then
        ActiveSheet.Range("G5:H1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
        End If
            
            If Range("L2").Value > 8 Then
            ActiveSheet.Range("J5:K1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
            End If
                
                If Range("O2").Value > 8 Then
                ActiveSheet.Range("M5:N1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                End If
                    
                    If Range("R2").Value > 8 Then
                    ActiveSheet.Range("P5:Q1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                    End If
                        
                        If Range("U2").Value > 8 Then
                        ActiveSheet.Range("S5:T1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                        End If
                            
                            If Range("X2").Value > 8 Then
                            ActiveSheet.Range("V5:W1000").removeduplicates Columns:=Array(1, 2), Header:=xlNo
                            End If
                      
End Sub

Is there a better what of writing it ? ... I am sure there must be
secondly I want the red part of the code i.e. the sorting after after every set or removing duplicates.

Regards
 
Upvote 0
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