Run a macro automatic when a specific formula cell reaches a certain value

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hi, everyone;
i am working hours of hours days after days and cant come up with it, maybe someone can help me here,

i am having an excel sheet in column "A" it has an item number like sku 9098, column "B" has the quantity, the quantity is being managed by formulas like vlookup and web-query as well, i want that if on of the items is falling the quantity below 5 then it should email me an alert, how can i do that?

i tried this link http://www.rondebruin.nl/mail/change.htm
i cant come up how to do it, cause my excel numbers are based on formulas so it don't except them as a number, can anyone help me with that?
 
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Hi Auto,<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p>
the same link you have posted download example workbook may be that can help you,<o:p></o:p>
<o:p></o:p>
<o:p></o:p>
Run a macro automatic when a specific formula cell reaches a certain value

This is not so easy and can be tricky. You can download a example workbook here with
two examples that both use the Worksheet_Calculate event :

1: check the value of one formula cell
2: check the value of more then one formula cell

In the examples we create a Outlook mail if the value of the formula(s) >200

Download Example workbook<o:p></o:p>
<o:p></o:p>

Regards,<o:p></o:p>
kishan

 
Upvote 0
i tried that, i download it, and worked on it days and nights, the problem is that its not working, i give you an example and tell me how to make it.

sheet1
A B
0001 23
0002 34
0003 19
0004 104
0005 4


column B is taking the numbers via vlookup from sheet2 which is a web-query

now give me an example how to do it, if column B has a cell less then 5 then send an email,

the way he did it at the link there, is if it "calculates" a number greater then 200 it sends an email, first i don't want a calculation, and also i want something less then 5 not greater, i tried to edit it but i was unsuccessful, can you help me with this?
 
Upvote 0
Hi Auto,<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p>
<o:p></o:p>
1st a formula cannot change a cell value other than the cell the formula is in. To pick up a formula changing you need to use the calculation event. <o:p></o:p>
Place the formula in Cell E1 =B14 when B14 Sum will reach grater then 10 macro will run, and B1:B13 Value will be deleted.<o:p></o:p>
<o:p></o:p>
Try filling numbers in column B till B14 sum More then 10 macro will run.<o:p></o:p>
<o:p></o:p>
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</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD></TR><TR style="HEIGHT: 12.75pt"><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; BACKGROUND: #cacaca; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm">
11<o:p></o:p>​
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD></TR><TR style="HEIGHT: 12.75pt"><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; BACKGROUND: #cacaca; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm">
12<o:p></o:p>​
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD></TR><TR style="HEIGHT: 12.75pt"><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; BACKGROUND: #cacaca; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm">
13<o:p></o:p>​
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD></TR><TR style="HEIGHT: 12.75pt"><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; BACKGROUND: #cacaca; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm">
14<o:p></o:p>​
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm">
9<o:p></o:p>​
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0cm; BACKGROUND-COLOR: transparent; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8; PADDING-TOP: 0cm"> <o:p></o:p>
</TD></TR></TBODY></TABLE>
<o:p></o:p>
<TABLE style="BORDER-BOTTOM: lime 3pt groove; BORDER-LEFT: lime 3pt groove; BACKGROUND: #fffcf9; BORDER-TOP: lime 3pt groove; BORDER-RIGHT: lime 3pt groove; mso-cellspacing: 1.5pt; mso-border-alt: three-d-engrave lime 3.0pt" border=1 cellPadding=0 bgColor=#fffcf9><TBODY><TR><TD style="BORDER-BOTTOM: lime; BORDER-LEFT: lime; PADDING-BOTTOM: 0.75pt; BACKGROUND-COLOR: transparent; PADDING-LEFT: 0.75pt; PADDING-RIGHT: 0.75pt; BORDER-TOP: lime; BORDER-RIGHT: lime; PADDING-TOP: 0.75pt">Spreadsheet Formulas<o:p></o:p>
</TD></TR><TR><TD style="BORDER-BOTTOM: lime; BORDER-LEFT: lime; PADDING-BOTTOM: 0.75pt; BACKGROUND-COLOR: transparent; PADDING-LEFT: 0.75pt; PADDING-RIGHT: 0.75pt; BORDER-TOP: lime; BORDER-RIGHT: lime; PADDING-TOP: 0.75pt"><TABLE style="mso-cellspacing: 0cm; mso-padding-alt: 1.5pt 1.5pt 1.5pt 1.5pt" border=1 cellSpacing=0 cellPadding=0><TBODY><TR><TD style="BORDER-BOTTOM: #ffffff; BORDER-LEFT: #ffffff; PADDING-BOTTOM: 1.5pt; PADDING-LEFT: 1.5pt; PADDING-RIGHT: 1.5pt; BACKGROUND: #cacaca; BORDER-TOP: #ffffff; BORDER-RIGHT: #ffffff; PADDING-TOP: 1.5pt">Cell<o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ffffff; BORDER-LEFT: #ffffff; PADDING-BOTTOM: 1.5pt; PADDING-LEFT: 1.5pt; PADDING-RIGHT: 1.5pt; BACKGROUND: #cacaca; BORDER-TOP: #ffffff; BORDER-RIGHT: #ffffff; PADDING-TOP: 1.5pt">Formula<o:p></o:p>
</TD></TR><TR><TD style="BORDER-BOTTOM: #ffffff; BORDER-LEFT: #ffffff; PADDING-BOTTOM: 1.5pt; BACKGROUND-COLOR: transparent; PADDING-LEFT: 1.5pt; PADDING-RIGHT: 1.5pt; BORDER-TOP: #ffffff; BORDER-RIGHT: #ffffff; PADDING-TOP: 1.5pt">E1<o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ffffff; BORDER-LEFT: #ffffff; PADDING-BOTTOM: 1.5pt; BACKGROUND-COLOR: transparent; PADDING-LEFT: 1.5pt; PADDING-RIGHT: 1.5pt; BORDER-TOP: #ffffff; BORDER-RIGHT: #ffffff; PADDING-TOP: 1.5pt">=B14<o:p></o:p>
</TD></TR><TR><TD style="BORDER-BOTTOM: #ffffff; BORDER-LEFT: #ffffff; PADDING-BOTTOM: 1.5pt; BACKGROUND-COLOR: transparent; PADDING-LEFT: 1.5pt; PADDING-RIGHT: 1.5pt; BORDER-TOP: #ffffff; BORDER-RIGHT: #ffffff; PADDING-TOP: 1.5pt">B14<o:p></o:p>
</TD><TD style="BORDER-BOTTOM: #ffffff; BORDER-LEFT: #ffffff; PADDING-BOTTOM: 1.5pt; BACKGROUND-COLOR: transparent; PADDING-LEFT: 1.5pt; PADDING-RIGHT: 1.5pt; BORDER-TOP: #ffffff; BORDER-RIGHT: #ffffff; PADDING-TOP: 1.5pt">=SUMA(B1:B13)<o:p></o:p>
</TD></TR></TBODY></TABLE><o:p></o:p>
</TD></TR></TBODY></TABLE>
<o:p></o:p>
Insert code in the worksheet <o:p></o:p>
Rich (BB code): 
<o:p></o:p>
Rich (BB code):
Rich (BB code): 
Private Sub Worksheet_Calculate()<o:p></o:p>
    If Range("E1") > 10 Then<o:p></o:p>
        Application.EnableEvents = False<o:p></o:p>
        Run Macro<o:p></o:p>
        'Place Here Macro Name<o:p></o:p>
        Range("B1:B13") = ""<o:p></o:p>
        Application.EnableEvents = True<o:p></o:p>
    End If<o:p></o:p>
End Sub<o:p></o:p>
<o:p></o:p>
<o:p></o:p>
Regards,<o:p></o:p>
Kishan<o:p></o:p>
 
Upvote 0
Hi Auto,<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p>
Place formula in cell E1 = MIN(B:B)<o:p></o:p>
<o:p></o:p>
And place this code in worksheet if there will be qty less then 5 in column B macro will run<o:p></o:p>
<o:p></o:p>
Rich (BB code): 
<o:p></o:p>
Rich (BB code):
Rich (BB code): 
Private Sub Worksheet_Calculate()<o:p></o:p>
    If Range("E1") < 5 Then<o:p></o:p>
        Application.EnableEvents = False<o:p></o:p>
        Run Macro<o:p></o:p>
        'Place Here Macro Name<o:p></o:p>
        Range("B1:B13") = ""<o:p></o:p>
        Application.EnableEvents = True<o:p></o:p>
    End If<o:p></o:p>
End Sub<o:p></o:p>
<o:p></o:p>
<o:p></o:p>
Regards,<o:p></o:p>
Kishan<o:p></o:p>
 
Upvote 0
when i read your first post i started to think that i can make the same just =min besides all calculations, similar that you wrote in the second post, exactly the same thing just few corrections and i heaved it run, here is what i did.

column A has the Model Number
column B has the quantity
column E1 =MIN (B:B)
And then the private code, here it is,

Private Sub Worksheet_Calculate()
If Range("E1") < 5 Then
Application.EnableEvents = False
Application.Run "PERSONAL.XLSB!Mail_small_Text_Outlook"
Application.EnableEvents = True
End If
End Sub
Click to expand...
in the macro Mail_small_Text_Outlook, is the email msg what will arrive when the condition is met,
anyhow thank you very very much Kishan you did a great job!!!
 
Upvote 0
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