Lookup yielding #N/A when linked to another sheet

bh24524

Active Member
Joined
Dec 11, 2008
Messages
365
Office Version
  1. 365
  2. 2007
Hi so I am trying to help one of the Superintendents here at my job fix a problem with one of his spreadsheets. He has a lookup formula on a daily attendance sheet that will bring up an employee's name and what type of job they hold if you type in the 3 digit number corresponding to that employee. Now mind you its not a Vlookup of index match formula, just simply lookup if that helps. That formula is linked to another workbook that is the source of that information. Overall, the formula is working for everyone when you type in their number on that attendance sheet, it will bring up their info. There is one person however that it is NOT working for. When we type in that number, it yields #N/A. When I open the source file that the attendance file is linked to, it shows his name, but not when it s closed. I'm not sure why it seems to display everyone else's name when closed but not his. Any thoughts as to how this can be fixed? Do you need more info?
 
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paste the first 20 rows of your data ie where the 736 is and the lookup on here - we can copy it and test it

ie A3=736 G3=736 H3 = fred (g and h being in the lookup table

Okay this is from the lookup sheet called SENORITY (yes they misspelled the file name) I copied some before and some after if that helps. Note I did not copy the employees job as it is in a column after some info that is confidential. I copied consecutive info only. if you want to test out job, you can just make up a job name if you want. That column was working fine anyway.

[TABLE="width: 188"]
<tbody>[TR]
[TD]720[/TD]
[TD]BRANCHECK, ZACHARY[/TD]
[/TR]
[TR]
[TD]721[/TD]
[TD]CHURCHFIELD, JEREMY[/TD]
[/TR]
[TR]
[TD]722[/TD]
[TD]SHUPE, KEN[/TD]
[/TR]
[TR]
[TD]723[/TD]
[TD]PETROZZA, TYLER[/TD]
[/TR]
[TR]
[TD]724[/TD]
[TD]BRYNER, MONTY[/TD]
[/TR]
[TR]
[TD]725[/TD]
[TD]HIXSON, LARRY B.[/TD]
[/TR]
[TR]
[TD]726[/TD]
[TD]SOLAK, DAVID[/TD]
[/TR]
[TR]
[TD]727[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]728[/TD]
[TD]WALKER, ADAM[/TD]
[/TR]
[TR]
[TD]729[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]730[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]731[/TD]
[TD]GUZZIE, B[/TD]
[/TR]
[TR]
[TD]732[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]733[/TD]
[TD]ROBERTS, ANDREW[/TD]
[/TR]
[TR]
[TD]734[/TD]
[TD]FARALLY, AUSTIN[/TD]
[/TR]
[TR]
[TD]735[/TD]
[TD]HARROLD, ADAM[/TD]
[/TR]
[TR]
[TD]736[/TD]
[TD]LANCASTER, LEELAND[/TD]
[/TR]
[TR]
[TD]737[/TD]
[TD]BLASZKOWSKI, JACLYN[/TD]
[/TR]
[TR]
[TD]738[/TD]
[TD]POPEK, MICHAEL[/TD]
[/TR]
[TR]
[TD]739[/TD]
[TD]JONES, DAVID W.[/TD]
[/TR]
[TR]
[TD]740[/TD]
[TD]ESLARY, DARYL E.*[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]


And this is from the attendance sheet which I had to remove protection from to copy and paste this:

this one is the formula for the name:

=IF(A28=0,"",LOOKUP(A28,'X:\Group\Warehouse\Management\Perishable\[SENORITY.xls]SENIORITY'!$A$1:$A$999,'X:\Group\Warehouse\Management\Perishable\[SENORITY.xls]SENIORITY'!$B$1:$B$999))

There were a pair of {} before and after this but it disappears when I click inside the formula box to copy it if that matters.

This one is for the employees job:

=IF(A28=0,"",LOOKUP(A28,'X:\Group\Warehouse\Management\Perishable\[SENORITY.xls]SENIORITY'!$A$1:$A$999,'X:\Group\Warehouse\Management\Perishable\[SENORITY.xls]SENIORITY'!$E$1:$E$999))

I hope this is what you were asking for?
 
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Upvote 0

Excel Facts

Last used cell?
Press Ctrl+End to move to what Excel thinks is the last used cell.
forgot to note, you will see some blanks next to numbers, those are genuinely supposed to be blank. They are just unassigned numbers
 
Upvote 0
the curly brackets tell you it is an array formula entered with control plus shift plus enter

so a28 is a number from the top table eg 735 ?
 
Upvote 0
the curly brackets tell you it is an array formula entered with control plus shift plus enter

so a28 is a number from the top table eg 735 ?

A28 just happened to be the next blank row on the attendance sheet. That was where I put in 736 which should be Lancaster, L. The very first row that you can actually enter employee numbers on the attendance sheet is A11, so if I had entered 736 in that row or any one below it, it was giving the same #"N/A". I tried breaking the link from the attendance sheet to the "Senority" sheet and then re-establishing it to the "Senority" sheet, but I couldn't because it seems that not only was the sheet protected, but also the workbook as well. When I asked the Superintendent yesterday about the workbook protection, he was unaware of the entire workbook being protected. He only has a password for unprotecting the sheet. Could any of this have something to do with this problem? Although I find it odd that it would seeing as how everyone else's name is still working. I did try linking the attendance sheet to another sheet with the same information, using an Index/Match combo instead of lookup and that worked. It was showing his name there with that spreadsheet closed. Although I would love to tell the superintendent to just make a new sheet, he apparently has many different files linked to this "Senority" file. If there could be a solution to just fix that, that would be ideal.
 
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so it would probably help if you went for a complete redesign - tell us what you want to do, and we go from there
 
Upvote 0
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[TD="colspan: 4"]pretend attendance sheet in workbook2[/TD]
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[TD="colspan: 4"]pretend employee info sheet in workbook1[/TD]
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[TD="colspan: 3"]alter last 2 to a 3 to get address[/TD]
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Upvote 0
[TABLE="width: 1152"]
<tbody>[TR]
[TD="colspan: 4"]pretend attendance sheet in workbook2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
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[TD="colspan: 4"]pretend employee info sheet in workbook1[/TD]
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[/TR]
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Unfortunately, I do not think he will go for making a new sheet entirely as this is what they've done for years. I did ask him though if he'd have any objections to linking just those attendance file job and name fields to our excel sheet we keep in payroll. The only objection I could see him having is that fact that he doesn't have visibility to that sheet since it is in a folder he can't access. I do have a question regarding that though if we were to move that file. Do you know if it is possible to make it so that anyone other than people in payroll could have visibility to only certain tabs in a worksheet? Basically payroll can access and edit all tabs, but everyone else only has visibility to say only the first tab. Is something like that possible?
 
Last edited:
Upvote 0
you can unprotect those tabs that you want anybody to access but protect the cells so that they cannot be changed
 
Upvote 0
you can unprotect those tabs that you want anybody to access but protect the cells so that they cannot be changed
That I know, but is there no way to change visibility? There are certain tabs that they can't even be allowed to see the info on, let alone edit which was why I was wondering.
 
Upvote 0

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