Formulas to count including Unique Numbers

[Graham C1600]

Hi,

I've tried this before but ended up going around in circles because i was not asking the right questions. Hopefully the below will clear all this up.

[TABLE="width: 507"]
<colgroup><col><col><col><col span="3"></colgroup><tbody>[TR]
[TD]User ID[/TD]
[TD]Name[/TD]
[TD]Last Logon[/TD]
[TD]UTC[/TD]
[TD]Model[/TD]
[TD]Type[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD]Gary[/TD]
[TD]01/01/2019[/TD]
[TD]No[/TD]
[TD]AD[/TD]
[TD]COL[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD]Stephen[/TD]
[TD]02/01/2019[/TD]
[TD]No[/TD]
[TD]REL[/TD]
[TD]COL[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD]Brian[/TD]
[TD][/TD]
[TD]No[/TD]
[TD]REL[/TD]
[TD]COL[/TD]
[/TR]
[TR]
[TD]2[/TD]
[TD]Graham[/TD]
[TD]05/03/2019[/TD]
[TD]Yes[/TD]
[TD]REL[/TD]
[TD]SIM[/TD]
[/TR]
[TR]
[TD]3[/TD]
[TD]Steve[/TD]
[TD][/TD]
[TD]No[/TD]
[TD]REL[/TD]
[TD]COL[/TD]
[/TR]
[TR]
[TD]4[/TD]
[TD]Clare[/TD]
[TD]06/05/2019[/TD]
[TD]Yes[/TD]
[TD]REL[/TD]
[TD]SIM[/TD]
[/TR]
[TR]
[TD]4[/TD]
[TD]Trev[/TD]
[TD][/TD]
[TD]Yes[/TD]
[TD]AD[/TD]
[TD]COL[/TD]
[/TR]
[TR]
[TD]5[/TD]
[TD]Simon[/TD]
[TD]03/03/2018[/TD]
[TD]No[/TD]
[TD]REL[/TD]
[TD]COL[/TD]
[/TR]
[TR]
[TD]6[/TD]
[TD]Rich[/TD]
[TD][/TD]
[TD]No[/TD]
[TD]AD[/TD]
[TD]SIM[/TD]
[/TR]
[TR]
[TD]7[/TD]
[TD]Darren[/TD]
[TD]05/06/2019[/TD]
[TD]No[/TD]
[TD]REL[/TD]
[TD]COL[/TD]
[/TR]
[TR]
[TD]8[/TD]
[TD]John[/TD]
[TD]01/04/2018[/TD]
[TD]No[/TD]
[TD]AD[/TD]
[TD]SIM[/TD]
[/TR]
[TR]
[TD]8[/TD]
[TD]Andrew[/TD]
[TD][/TD]
[TD]No[/TD]
[TD]REL[/TD]
[TD]SIM[/TD]
[/TR]
[TR]
[TD]9[/TD]
[TD]Oliver[/TD]
[TD][/TD]
[TD]Yes[/TD]
[TD]REL[/TD]
[TD]SIM
[/TD]
[/TR]
</tbody>[/TABLE]

So work on the assumption that the User ID's is Column A and so on. So the formulas I need will be going into Column G and beyond.

1^st query. How many unique User ID’s are there with the following criteria – There is text in the Last Logon field and also the UTC is=”No”. So in this example the answer would be 3. This is User ID 1,5 & 8.
2^nd query. As above but I now need to see how many unique User ID’s there are with the following criteria – The Last Logon field is blank and the UTC is =”No”. The important part with this one is that all of the same User ID’s must meet this requirement. So for instance User ID 1, Brian has not logged on and his UTC is “No”. But Gary and Stephen have logged on so this User id is not to be counted. So using this method the answer would be 2. This would be Rich and Steve.
3^rd query. I need to count the total amount of User ID’s where at least 1 person has data in the Last logged on field and the UTC = “No”. This is not unique and I need a total. In this case it would be 5 (Gary, Stephen, John, Darren, Simon)
4^th query. I need to count the total amount of User ID’s where at least 1 person has data in their Last Logon box and the UTC =”No”. This count needs to be User ID’s that are the same for instance John has met this criteria but we also need to include Andrew in the count because he has the same User ID. So in this scenario the count would be 7 (Gary, Stephen, Brian, Simon, Darren, John, Andrew)
4^th query. I need to count the total amount of User ID’s where there is no data in the Last Logon Field and the UTC=”No”. This count needs to be similar to the 2^nd query in that if there is a User ID that meets this requirement and another person with the same User ID does not meet the requirement then we need to disregard these users. So in this query the answer would be 2.
5^th query. I need to count the how many Unique User ID’s there are that meet the following criteria – UTC=”No” –Model =”AD” Type=”SIM”. In this case the answer is 2 (Rich & John)
6^th query. I need to count the total of User ID’s that meet the following criteria – UTC=”No” Model=”REL” Type=”COL”. In this case the answer is 5 (Stephen, Steve, Brian,Simon,Darren)
7^th query. I need to count the total of User ID’s that meet this criteria – UTC=”No” Model=”REL” Type=”COL” and also where there is data in the Last Logon field. So in this scenario the count would be 3 (Stephen, Simon , Darren)

Thanks in advance.

 

[Graham C1600]

Hi M,

Thanks again for correcting me. Yes yo are correct. It would be 6 because as you say Brian should have been counted.

 

[Graham C1600]

Hi M,

This formula works when I do it small scale on the test data I use. When I try to expand it out onto the real data I just get an N/A in the cell. The formula I'm trying to use is as follows :-

=SUM(IF(FREQUENCY(IF(ISNA(MATCH(A2:A500,IF((I2:I500<>"")+(K2:K500="Yes"),A2:A500),0)),MATCH(A2:A500,A2:A500,0)),ROW(A2:A500)-ROW(A2)+1),1)) - followed by Ctrl/Shift & enter.

Any ideas on my mistake ?

Thanks
​

 

[Marcelo Branco]

Hi M,

Thanks again for correcting me. Yes yo are correct. It would be 6 because as you say Brian should have been counted.

When I tested the formula I saw that I was wrong, too
Actually the answer should be 7 - Andrew should be counted as well.

Try
=SUM(IF(D2:D14="No",--ISNUMBER(MATCH(A2:A14,IF((C2:C14<>"")*(D2:D14="No"),A2:A14),0))))
Ctrl+Shift+Enter

M.

 

[Marcelo Branco]

Hi M,

This formula works when I do it small scale on the test data I use. When I try to expand it out onto the real data I just get an N/A in the cell. The formula I'm trying to use is as follows :-

=SUM(IF(FREQUENCY(IF(ISNA(MATCH(A2:A500,IF((I2:I500<>"")+(K2:K500="Yes"),A2:A500),0)),MATCH(A2:A500,A2:A500,0)),ROW(A2:A500)-ROW(A2)+1),1)) - followed by Ctrl/Shift & enter.

Any ideas on my mistake ?

Thanks
​

What query are you referring to? Are there blank cells in A2:A500? Or cells with errors?

M.

 

[Marcelo Branco]

See if this works

=SUM(IF(FREQUENCY(IF(A2:A500<>"",IF(ISNA(MATCH(A2:A500,IF((I2:I500<>"")+(K2:K500="Yes"),A2:A500),0)),MATCH(A2:A500,A2:A500,0))),ROW(A2:A500)-ROW(A2)+1),1))
Ctrl+Shift+Enter

M.

 

[Graham C1600]

Thanks M.

4​

^th

query. I need to count the total amount of User ID’s where at least 1 person has data in their Last Logon box and the UTC =”No”.

This one now. The answer should be 5.

Everything else is working so thanks.
​

 

[Marcelo Branco]

Shouldn't the result be 7?
ID1 = 3; ID5 = 1; ID7 = 1; ID8 = 2 (3+1+1+2=7)

M.

 

[Graham C1600]

Thanks M.

4​

^th

query. I need to count the total amount of User ID’s where at least 1 person has data in their Last Logon box and the UTC =”No”.

This one now. The answer should be 5.

Everything else is working so thanks.
​

Hi M,

Bad wording from me.

I need to count the total amount of User ID’s where there is data in their Last Logon box and the UTC =”No”.

​

[TABLE="width: 136"]
<colgroup><col></colgroup><tbody>[TR]
[TD]Gary[/TD]
[/TR]
[TR]
[TD]Stephen[/TD]
[/TR]
[TR]
[TD]Simon[/TD]
[/TR]
[TR]
[TD]Darren[/TD]
[/TR]
[TR]
[TD]John[TABLE="width: 136"]
<colgroup><col></colgroup><tbody>[TR]
[TD][/TD]
[/TR]
[TR]
[TD]Thanks[/TD]
[/TR]
[TR]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]
<strike></strike>

 

[Marcelo Branco]

I need to count the total amount of User ID’s where there is data in their Last Logon box and the UTC =”No”.

​

[TABLE="width: 136"]
<tbody>[TR]
[TD]Gary[/TD]
[/TR]
[TR]
[TD]Stephen[/TD]
[/TR]
[TR]
[TD]Simon[/TD]
[/TR]
[TR]
[TD]Darren[/TD]
[/TR]
[TR]
[TD]John[TABLE="width: 136"]
<tbody>[TR]
[TD][/TD]
[/TR]
[TR]
[TD]Thanks[/TD]
[/TR]
[TR]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]
<strike></strike>

Try
=COUNTIFS(C2:C14,"<>",D2:D14,"No")

M.

 

[Graham C1600]

Thanks M works fine.

Next puzzle.

[FONT=Verdana,Arial,Tahoma,Calibri,Geneva,sans-serif]I need to count the total amount of User ID’s where there is no data in the Last Logon Field and the UTC=”No”. This count needs to be similar to the 2nd query (=SUM(IF(FREQUENCY(IF(ISNA(MATCH(A2:A14,IF((C2:C14<>"")+(D2:D14="Yes"),A2:A14),0)),MATCH(A2:A14,A2:A14,0)),ROW(A2:A14)-ROW(A2)+1),1))) in that if there is a User ID that meets this requirement and another person with the same User ID does not meet the requirement then we need to disregard these users. So in this query the answer would be 2. which would be Steve & Rich. We cannot count Brian as both Gary & Stephen have logged in and they have the same user ID. Hope this makes sense.[/FONT]