Excel manipulating data

[styleworx]

---- imagine i have a spreadsheet with names of students in column A (i.e A2:A30 and A1 holds the label "names") and a list of subjects (4 in total)they enrolled for in B2:e2, with coressponding scores in"b3:j30". how do i move the data round so that each students name will appear 4 times in column A (i.e for 1st student A2:A5), then show the 4 subjects in column B beside each entry(i.e for 1st student B2:B5), and then the corresponding score for each subject in column c . the data i have is large and to do this manually will take forever. thanks for your help in advance.

 

[Haseeb Avarakkan]

Hello, Try this. Not so good, but will give the output.

Sheet2, F1, enter the below formula to get the total subject.

=COUNTIF(Sheet1!B1:Z1,"?*")

A2, enter 1

A3, copy down...

=IF(MOD(ROWS(A$3:A3),$F$1)=0,A2+1,A2)

B2, copy down...

=INDEX(Sheet1!$B$1:$Z$1,MOD(ROWS(B$2:B2)-1,$F$1)+1)

C2, copy down...

=HLOOKUP(B2,Sheet1!$B$1:$F$6,A2+1,0)

<b>Excel 2007</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th><th>D</th><th>E</th><th>F</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style="font-weight: bold;;">Student no</td><td style="font-weight: bold;;">subject</td><td style="font-weight: bold;;">assessment 1</td><td style="text-align: right;;"></td><td style=";">Total Subject</td><td style="text-align: right;;">5</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style="text-align: right;;">1</td><td style=";">Maths</td><td style="text-align: right;;">65</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style="text-align: right;;">1</td><td style=";">English</td><td style="text-align: right;;">70</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style="text-align: right;;">1</td><td style=";">Biology</td><td style="text-align: right;;">68</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style="text-align: right;;">1</td><td style=";">Physics</td><td style="text-align: right;;">69</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style="text-align: right;;">1</td><td style=";">Chemistry</td><td style="text-align: right;;">73</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style="text-align: right;;">2</td><td style=";">Maths</td><td style="text-align: right;;">80</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style="text-align: right;;">2</td><td style=";">English</td><td style="text-align: right;;">72</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style="text-align: right;;">2</td><td style=";">Biology</td><td style="text-align: right;;">69</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style="text-align: right;;">2</td><td style=";">Physics</td><td style="text-align: right;;">71</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style="text-align: right;;">2</td><td style=";">Chemistry</td><td style="text-align: right;;">70</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style="text-align: right;;">3</td><td style=";">Maths</td><td style="text-align: right;;">79</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">13</td><td style="text-align: right;;">3</td><td style=";">English</td><td style="text-align: right;;">70</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">14</td><td style="text-align: right;;">3</td><td style=";">Biology</td><td style="text-align: right;;">76</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">15</td><td style="text-align: right;;">3</td><td style=";">Physics</td><td style="text-align: right;;">75</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">16</td><td style="text-align: right;;">3</td><td style=";">Chemistry</td><td style="text-align: right;;">72</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">17</td><td style="text-align: right;;">4</td><td style=";">Maths</td><td style="text-align: right;;">90</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">18</td><td style="text-align: right;;">4</td><td style=";">English</td><td style="text-align: right;;">82</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">19</td><td style="text-align: right;;">4</td><td style=";">Biology</td><td style="text-align: right;;">80</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">20</td><td style="text-align: right;;">4</td><td style=";">Physics</td><td style="text-align: right;;">81</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">21</td><td style="text-align: right;;">4</td><td style=";">Chemistry</td><td style="text-align: right;;">75</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">22</td><td style="text-align: right;;">5</td><td style=";">Maths</td><td style="text-align: right;;">100</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">23</td><td style="text-align: right;;">5</td><td style=";">English</td><td style="text-align: right;;">77</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">24</td><td style="text-align: right;;">5</td><td style=";">Biology</td><td style="text-align: right;;">65</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">25</td><td style="text-align: right;;">5</td><td style=";">Physics</td><td style="text-align: right;;">80</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">26</td><td style="text-align: right;;">5</td><td style=";">Chemistry</td><td style="text-align: right;;">78</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr></tbody></table><p style="width:3.6em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #A6AAB6;border-top:none;text-align: center;background-color: #E0E0F0;color: #161120">Sheet2</p><br /><br /><table width="85%" cellpadding="2.5px" rules="all" style=";border: 2px solid black;border-collapse:collapse;padding: 0.4em;background-color: #FFFFFF" ><tr><td style="padding:6px" ><b>Worksheet Formulas</b><table cellpadding="2.5px" width="100%" rules="all" style="border: 1px solid;text-align:center;background-color: #FFFFFF;border-collapse: collapse; border-color: #A6AAB6"><thead><tr style=" background-color: #E0E0F0;color: #161120"><th width="10px">Cell</th><th style="text-align:left;padding-left:5px;">Formula</th></tr></thead><tbody><tr><th width="10px" style=" background-color: #E0E0F0;color: #161120">A3</th><td style="text-align:left">=IF(<font color="Blue">MOD(<font color="Red">ROWS(<font color="Green">A$3:A3</font>),$F$1</font>)=0,A2+1,A2</font>)</td></tr><tr><th width="10px" style=" background-color: #E0E0F0;color: #161120">B2</th><td style="text-align:left">=INDEX(<font color="Blue">Sheet1!$B$1:$Z$1,MOD(<font color="Red">ROWS(<font color="Green">B$2:B2</font>)-1,$F$1</font>)+1</font>)</td></tr><tr><th width="10px" style=" background-color: #E0E0F0;color: #161120">C2</th><td style="text-align:left">=HLOOKUP(<font color="Blue">B2,Sheet1!$B$1:$F$6,A2+1,0</font>)</td></tr><tr><th width="10px" style=" background-color: #E0E0F0;color: #161120">F1</th><td style="text-align:left">=COUNTIF(<font color="Blue">Sheet1!B1:Z1,"?*"</font>)</td></tr></tbody></table></td></tr></table><br />

 

[styleworx]

thanks all, very helpful solutions.