Copying quote rows from monthly sheets to cancellation sheet if criteria is met

[dpaton05]

I have sheets for every month of the year. All these sheets are the same and have the following format.

CSS Work Allocation Sheet.3.xlsm
	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P
1	501 CSS July			Enter Req # in F1, then a PO # in H1 and the entire spreadsheet will be auto populated	Req #		Purchase order #			If you enter a Req # and the letter x in the PO #, every PO # against the Req # will be cleared.
2
3	Date	Purchase order #	Req #	Child Name	Service	Requesting Organisation	Caseworker Name	Price ex. GST	GST	Price inc. GST	Allocated to	Date report received	Date report sent	Allocated by	Report sent by	Report sent by
4
5
6
7
8
July

As I mentioned. there are sheets for each month of the year, this is just the July sheet and they are all the same. The monthly sheets record quotes and I have another sheet called Cancellations, which is below.

CSS Work Allocation Sheet.3.xlsm
	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P
1	501 CSS Cancellations			Enter request number and date to cancel	Req #		Date
2
3	Date	Purchase order #	Req #	Child Name	Service	Requesting Organisation	Caseworker Name	Price ex. GST	GST	Price inc. GST	Allocated to	Date report received	Date report sent	Allocated by	Report sent by	Report sent by
4
5
Cancellations

The pages are very similar and the cancellations sheet is just an area to record quotes that have been cancelled.



I have been helped with code to update every request number in the document with a purchase order number and that code goes in the ThisWorkbook module. The code is as follows:

Option Explicit
'this is triggered whenever cell H1 is amended in any of the listed sheets
Private Sub Workbook_SheetChange(ByVal sh As Object, ByVal Target As Range)
    Dim Req As Range, PO As Range
    Select Case WorksheetFunction.Proper(sh.Name)
        Case "January", "February", "March", "April", "May", "June", "July", "August", "September", "October", "November", "December"
            Set Req = sh.Range("F1")
            Set PO = sh.Range("H1")
            If Not Intersect(Target, PO) Is Nothing Then
                Application.EnableEvents = False
                If PO <> "" And Req <> "" Then Call UpdateEverySheet(Req, PO)
                PO.ClearContents
                Req.ClearContents
                Application.EnableEvents = True
            End If
    End Select
End Sub
'this is called by Sheet_Change and loops through all monthly sheets creating required entries
Private Sub UpdateEverySheet(Req As Range, PO As Range)
    Dim sh, ws As Worksheet, Cel As Range, ReqRng As Range
    If UCase(PO) = "X" Then PO = ""
    For Each sh In Array("January", "February", "March", "April", "May", "June", "July", "August", "September", "October", "November", "December")
        Set ws = Sheets(sh)
        Set ReqRng = ws.Range("C4", ws.Range("C" & Rows.Count).End(xlUp))
        For Each Cel In ReqRng
            If Val(Cel) = Val(Req) Then Cel.Offset(, -1) = PO
        Next Cel
    Next sh
End Sub

The code allows for a request number and a purchase order number to be entered. After the PO# is entered

• Both cells are cleared
• Every instance of the request number within the document is updated so that quote with that request number, gets the PO# entered for the quote.

This is what I want to be able to do

• Enter a request number and a date in F1 and H1 of the Cancellations sheet
• After entering both I need the quote that matches the request number and date that I have just entered in F1 and H1 to be found in the workbook
• When found I need it moved from the sheet where it is to the cancellations sheet.
• Entries below where it quote row was moved from, need to be moved up one row to fill the gap where it was.
• As with feature to insert the PO# from a given request number, I need F1 and H1 cleared after the row has been moved

I tried to look at the code and I thought I might be able to work it out myself but I can't work it out.

Can someone help me please with the code to make this happen as I don't know how to code it?

Thanks

 

[dpaton05]

I never thought of that when I was making it.

 

[vcoolio]

No worries Dp.

I hope its all working for you now.

Cheerio,
vcollio.

 

[dpaton05]

It is awesome thank you

 

[vcoolio]

You're welcome Dp.

I'm glad to have been able to assist and thanks for the feed-back.

Cheerio,
vcoolio.

 

[dpaton05]

I have had to change my spreadsheet and it won't work now. I tried to alter the code but the cancel feature still won't work.

This is my totals sheet now, where the tools need to go. The tool to update the purchase order number if a request number is known works but the cancel feature doesn't work.

CSS Work Allocation Sheet.22.xlsm
	A	B	C	D	E	F	G
1		Total ex GST	GST	Total inc GST
2	July	0	0	0
3	August	0	0	0
4	September	0	0	0
5	October	0	0	0
6	November	0	0	0
7	December	0	0	0
8	January	0	0	0
9	February	0	0	0
10	March	0	0	0
11	April	0	0	0
12	May	0	0	0
13	June	0	0	0
14
15		Updating purchase order number
16		Enter a request number first, followed by the relevant purchase order number
17		Request number
18
19		Purchase order number
20
21
22		Cancelling an order
23		Enter
24		Request number
25
26		Date
27
28
Totals

Cell Formulas
Range	Formula
B2	B2	=SUM(July!H:H)-SUM(July!H$1:H$3)
C2:C13	C2	=B2*0.1
D2:D13	D2	=C2+B2
B3	B3	=SUM(August!H:H)-SUM(August!H$1:H$3)
B4	B4	=SUM(September!H:H)-SUM(September!H$1:H$3)
B5	B5	=SUM(October!H:H)-SUM(October!H$1:H$3)
B6	B6	=SUM(November!H:H)-SUM(November!H$1:H$3)
B7	B7	=SUM(December!H:H)-SUM(December!H$1:H$3)
B8	B8	=SUM(January!H:H)-SUM(January!H$1:H$3)
B9	B9	=SUM(February!H:H)-SUM(February!H$1:H$3)
B10	B10	=SUM(March!H:H)-SUM(March!H$1:H$3)
B11	B11	=SUM(April!H:H)-SUM(April!H$1:H$3)
B12	B12	=SUM(May!H:H)-SUM(May!H$1:H$3)
B13	B13	=SUM(June!H:H)-SUM(June!H$1:H$3)

This code is in the Totals sheet module

Private Sub Worksheet_Change(ByVal Target As Range)

If Intersect(Target, Range("B27")) Is Nothing Then Exit Sub
If Target.Count > 1 Then Exit Sub

Call Test
Call SortCells
End Sub

This is the relevant code in this workbook

Option Explicit
'this is triggered whenever cell H1 is amended in any of the listed sheets
Private Sub Workbook_SheetChange(ByVal sh As Object, ByVal Target As Range)
    Dim Req As Range, PO As Range, CancelReq As Range, CancelDate As Range
    'Select Case WorksheetFunction.Proper(sh.Name)
    With Sheets("Totals")
            Set Req = Range("B18")
            Set PO = Range("B20")
            If Not Intersect(Target, PO) Is Nothing Then
                Application.EnableEvents = False
                If PO <> "" And Req <> "" Then Call UpdateEverySheet(Req, PO)
                PO.ClearContents
                Req.ClearContents
                Application.EnableEvents = True
            End If
    End With
End Sub
'this is called by Sheet_Change and loops through all monthly sheets creating required entries
Private Sub UpdateEverySheet(Req As Range, PO As Range)
    Dim sh, ws As Worksheet, Cel As Range, ReqRng As Range
    If UCase(PO) = "X" Then PO = ""
    For Each sh In Array("January", "February", "March", "April", "May", "June", "July", "August", "September", "October", "November", "December", "Cancellations")
        Set ws = Sheets(sh)
        Set ReqRng = ws.Range("C4", ws.Range("C" & Rows.Count).End(xlUp))
        For Each Cel In ReqRng
            If Val(Cel) = Val(Req) Then Cel.Offset(, -1) = PO
        Next Cel
    Next sh
End Sub

This is the code in a module.

Sub Test()
        Dim ws As Worksheet, sh As Worksheet
        Set sh = Sheets("Cancellations")
        Dim Req As String: Req = sh.[F1].Value
        Dim Dt As String: Dt = sh.[H1].Value
        
Application.ScreenUpdating = False
        
        For Each ws In Worksheets
                If ws.Name <> "Cancellations" And ws.Name <> "Totals" Then
                        With ws.[A3].CurrentRegion
                                .AutoFilter 1, Dt
                                .AutoFilter 3, Req
                                .Offset(1).EntireRow.Copy sh.Range("A" & Rows.Count).End(3)(2)
                                .Offset(1).EntireRow.Delete
                                .AutoFilter
                        End With
                End If
        Next ws
        
sh.Range("F1,H1").ClearContents
Application.ScreenUpdating = True
End Sub

Sub SortCells()

Range("A4", Range("O" & Rows.Count).End(xlDown).Address).Sort _
Key1:=Range("A4"), Order1:=xlAscending

End Sub

Thanks for your help

 

[vcoolio]

Hello Dp,

I'm not exactly sure what you're trying to do.

I tried to alter the code but the cancel feature still won't work.

What doesn't work?
Are you receiving an error message?
Are you now using the Totals worksheet to determine which data is to be transferred to the Cancellations worksheet and then deleting the source rows from the source sheets?

Cheerio,
vcoolio.

 

[dpaton05]

The spreadsheet still has 14 sheets,

• A sheet for every month of the year
• A Totals sheet
• A Cancellations sheet

The totals sheet is now to have the tools. I have put the tools both on that sheet and tried to change the code but it doesn't work and as I don't really understand the code you wrote, I can't really debug it.

The totals sheet now has a section that looks like this:

CSS Work Allocation Sheet.23.xlsm
	A	B	C	D	E	F	G
15		Updating purchase order number
16		Enter a request number first, followed by the relevant purchase order number
17		Request number
18
19		Purchase order number
20
21
22		Cancelling an order
23		Enter a request number first, followed by the date
24		Request number
25
26		Date
27
Totals

These are the working features

• If you enter a request number in B18 and an x in B20, all the purchase order numbers relating to that request number will be cleared.

These are the partially working features

• The feature to enter the request number in B18 and then the purchase order number in B20 seems to work, although, it was giving me an error. The problem is that it only seemed to do it once and now I can't replicate it to describe it.
  • Although, the error just occurred again. I selected all the monthly sheets and tried to enter a 1 in the first row for the request number and I got that error.
  • I can go through the sheets one by one and enter in the same figure in the request number field and I will not get the error.

These features don't work

• If you enter a request number in B25 and then the date in B27, I get the error "Method 'Intersect of object '_Global' failed". I press end and the numbers are not cleared from the cells and the relevant row is not moved from the monthly sheet that it is in to the cancellations sheet.
• When I try and delete things from B27, I get the same error.
  • Just a reminder, The data in the cancellations sheet has to starts in row 4 as there are headings and other things in rows 1:3

Thanks for your continued help.

 

[dpaton05]

When I press debug, the line of code in bold is highlighted

Private Sub Workbook_SheetChange(ByVal sh As Object, ByVal Target As Range)
    Dim Req As Range, PO As Range, CancelReq As Range, CancelDate As Range
    'Select Case WorksheetFunction.Proper(sh.Name)
    With Sheets("Totals")
            Set Req = Range("B18")
            Set PO = Range("B20")
            [B]If Not Intersect(Target, PO) Is Nothing Then[/B]
                Application.EnableEvents = False
                If PO <> "" And Req <> "" Then Call UpdateEverySheet(Req, PO)
                PO.ClearContents
                Req.ClearContents
                Application.EnableEvents = True
            End If
    End With
End Sub

 

[dpaton05]

This line

If Not Intersect(Target, PO) Is Nothing Then

Just so you don't miss all my posts, I have entered 2 other posts before this one.

 

[vcoolio]

Hello Dp,

You implied that the code(s) I gave you don't work after you made the changes however you now say that the error arises in the code in post #68 which I didn't write.
Even so, I don't see why that code wouldn't work.

BTW, in the sample you supplied in post #19, I placed my change event code in the Totals sheet module and amended the target to B27. I also altered the
Sub Test() to reflect the Totals sheet code and all worked as it should from the Totals sheet, no problems at all.
In the Sub Test(), did you change these lines of code:-

Dim Req As String: Req = sh.[F1].Value
Dim Dt As String: Dt = sh.[H1].Value

to

Dim Req As String: Req = Sheet2.[B25].Value  '---->Sheet2 is the Totals sheet.
Dim Dt As String: Dt = Sheet2.[B27].Value    '---->Sheet2 is the Totals sheet.

???????

You may have to upload another desensitised sample of your workbook.

Cheerio,
vcoolio.