'<<<< Create a new workbook for every unique value >>>>>
'This example will create a new folder for you and will create
'a new workbook with the data of every unique value in this folder.
'The workbooks will be saved with the Unique value in the new folder.
'It will also add a worksheet to your workbook named "RDBLogSheet" with
'hyperlinks to the workbooks so it is easy to open the workbooks.
'Every time you run the macro it delete this worksheet first so the information is up to date.
'Note: this example use the function LastRow in the ModReset module
Sub Copy_To_Workbooks()
'Note: This macro use the function LastRow
Dim My_Range As Range
Dim FieldNum As Long
Dim FileExtStr As String
Dim FileFormatNum As Long
Dim CalcMode As Long
Dim ViewMode As Long
Dim ws2 As Worksheet
Dim MyPath As String
Dim foldername As String
Dim Lrow As Long
Dim cell As Range
Dim CCount As Long
Dim WSNew As Worksheet
Dim ErrNum As Long
'Set filter range on ActiveSheet: A11 is the top left cell of your filter range
'and the header of the first column, D is the last column in the filter range.
'You can also add the sheet name to the code like this :
'Worksheets("Sheet1").Range("A11:D" & LastRow(Worksheets("Sheet1")))
'No need that the sheet is active then when you run the macro when you use this.
Set My_Range = Range("A11:M" & LastRow(ActiveSheet))
My_Range.Parent.Select
If ActiveWorkbook.ProtectStructure = True Or _
My_Range.Parent.ProtectContents = True Then
MsgBox "Sorry, not working when the workbook or worksheet is protected", _
vbOKOnly, "Copy to new workbook"
Exit Sub
End If
'This example filters on the first column in the range(change the field if needed)
'In this case the range starts in A so Field:=1 is column A, 2 = column B, ......
FieldNum = 1
'Turn off AutoFilter
My_Range.Parent.AutoFilterMode = False
'Set the file extension/format
If Val(Application.Version) < 12 Then
'You use Excel 97-2003
FileExtStr = ".xls": FileFormatNum = -4143
Else
'You use Excel 2007
If ActiveWorkbook.FileFormat = 56 Then
FileExtStr = ".xls": FileFormatNum = 56
Else
FileExtStr = ".xlsx": FileFormatNum = 51
End If
End If
'Change ScreenUpdating, Calculation, EnableEvents, ....
With Application
CalcMode = .Calculation
.Calculation = xlCalculationManual
.ScreenUpdating = False
.EnableEvents = False
End With
ViewMode = ActiveWindow.View
ActiveWindow.View = xlNormalView
ActiveSheet.DisplayPageBreaks = False
'Delete the sheet RDBLogSheet if it exists
On Error Resume Next
Application.DisplayAlerts = False
Sheets("BSLSummary").Delete
Application.DisplayAlerts = True
On Error GoTo 0
' Add worksheet to copy/Paste the unique list
Set ws2 = Worksheets.Add(After:=Sheets(Sheets.Count))
ws2.Name = "BSLSummary"
'Fill in the path\folder where you want the new folder with the files
'you can use also this "C:\Users\Ron\test"
MyPath = Application.DefaultFilePath
'Add a slash at the end if the user forget it
If Right(MyPath, 1) <> "" Then
MyPath = MyPath & ""
End If
'Create folder for the new files
foldername = MyPath & Format(Now, "yyyy-mm-dd hh-mm-ss") & ""
MkDir foldername
With ws2
'first we copy the Unique data from the filter field to ws2
My_Range.Columns(FieldNum).AdvancedFilter _
Action:=xlFilterCopy, _
CopyToRange:=.Range("A3"), Unique:=True
'loop through the unique list in ws2 and filter/copy to a new sheet
Lrow = .Cells(Rows.Count, "A").End(xlUp).Row
For Each cell In .Range("A4:A" & Lrow)
'Filter the range
My_Range.AutoFilter Field:=FieldNum, Criteria1:="=" & _
Replace(Replace(Replace(cell.Value, "~", "~~"), "*", "~*"), "?", "~?")
'Check if there are no more then 8192 areas(limit of areas)
CCount = 0
On Error Resume Next
CCount = My_Range.Columns(1).SpecialCells(xlCellTypeVisible) _
.Areas(1).Cells.Count
On Error GoTo 0
If CCount = 0 Then
MsgBox "There are more than 8192 areas for the value : " & cell.Value _
& vbNewLine & "It is not possible to copy the visible data." _
& vbNewLine & "Tip: Sort your data before you use this macro.", _
vbOKOnly, "Split in worksheets"
Else
'Add new workbook with one sheet
Set WSNew = Workbooks.Add(xlWBATWorksheet).Worksheets(1)
'Copy/paste the visible data to the new workbook
My_Range.SpecialCells(xlCellTypeVisible).Copy
With WSNew.Range("A1")
' Paste:=8 will copy the columnwidth in Excel 2000 and higher
' Remove this line if you use Excel 97
.PasteSpecial Paste:=8
.PasteSpecial xlPasteValues
.PasteSpecial xlPasteFormats
Application.CutCopyMode = False
.Select
End With
'Save the file in the new folder and close it
On Error Resume Next
WSNew.Parent.SaveAs foldername & _
cell.Value & FileExtStr, FileFormatNum
If Err.Number > 0 Then
Err.Clear
ErrNum = ErrNum + 1
WSNew.Parent.SaveAs foldername & _
"Error_" & Format(ErrNum, "0000") & FileExtStr, FileFormatNum
.Cells(cell.Row, "B").Formula = "=Hyperlink(""" & foldername & _
"Error_" & Format(ErrNum, "0000") & FileExtStr & """)"
.Cells(cell.Row, "A").Interior.Color = vbRed
Else
.Cells(cell.Row, "B").Formula = _
"=Hyperlink(""" & foldername & cell.Value & FileExtStr & """)"
End If
WSNew.Parent.Close False
On Error GoTo 0
End If
'Show all the data in the range
My_Range.AutoFilter Field:=FieldNum
Next cell
.Cells(1, "A").Value = "Red cell: can't use the Unique name as file name"
.Cells(1, "B").Value = "Created Files (Click on the link to open a file)"
.Cells(3, "A").Value = "Unique Values"
.Cells(3, "B").Value = "Full Path and File name"
.Cells(3, "A").Font.Bold = True
.Cells(3, "B").Font.Bold = True
.Columns("A:B").AutoFit
End With
'Turn off AutoFilter
My_Range.Parent.AutoFilterMode = False
If ErrNum > 0 Then
MsgBox "Rename every WorkSheet name that start with ""Error_"" manually" _
& vbNewLine & "There are characters in the name that are not allowed" _
& vbNewLine & "in a sheet name or the worksheet already exist."
End If
'Restore ScreenUpdating, Calculation, EnableEvents, ....
My_Range.Parent.Select
ActiveWindow.View = ViewMode
ws2.Select
With Application
.ScreenUpdating = True
.EnableEvents = True
.Calculation = CalcMode
End With
End Sub
