VBA code to pull data from visible (unhidden) rows to sheet 2

S

SafetyGirlTanya

New Member
Joined
Apr 23, 2017
Messages
2
Hi there!

I am working on building a workbook where on Sheet1, a driver's log book data is entered.
The columns on Sheet1 that have data that needs to be referenced in a report on Sheet2 are :(Date) & (Violations)x22

The first 10 rows of Sheet1 are headers and then there are 370 rows of data on Sheet1. As the data gets entered (in 15 day batches), I would like the information to be referenced in Sheet2 so that a report can be printed. Once the report is printed, the rows on Sheet1 are then manually hidden and the data entry continues. There are 15 available rows in Sheet2 that I would like to be able to reference to Sheet1.

**IDEALLY** I would like to have rows 4-18 on Sheet2 reset and start pulling data from the next 15 visible (unhidden) rows on Sheet1.


I am using this array to link all of the violations in to one cell of the report on Sheet2:

=JOINXL(IF(NOT(ISBLANK(Sheet1!I12:AD12)),Sheet1!$I$3:$AD$3&", ",""),"")
These are then referenced to a group of merged cells for aesthetics

And this formula to count the violations if they are Non-Compliances
=IF(COUNTIF(Sheet1!I12:O12,"X")>0,"X","")

And this formula to count the violations if they are Non-Conformances

=IF(COUNTIF(Sheet1!P12:AB12,"X")>0,"X","")





Is this even possible? I am using Excel 2010


Thank you for any ideas or assistance!!

T.
 

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Re: Need assistance for VBA code to pull data from visible (unhidden) rows to sheet 2

T.

Welcome to the Board.

Are you open to a vba approach? If so, can you post sample data please? As well as a sample report?

Thanks,

tonyyy
 
Upvote 0
Re: Need assistance for VBA code to pull data from visible (unhidden) rows to sheet 2

[TABLE="width: 401"]
<tbody>[TR]
[TD="class: xl86, width: 72, bgcolor: silver"]date
[/TD]
[TD="class: xl82, width: 47, bgcolor: silver"]hrs
[/TD]
[TD="class: xl87, width: 50, bgcolor: silver"]on duty
[/TD]
[TD="class: xl88, width: 47, bgcolor: silver"]reset
[/TD]
[TD="class: xl71, width: 32, bgcolor: silver"][/TD]
[TD="class: xl72, width: 33, bgcolor: silver"][/TD]
[TD="class: xl72, width: 33, bgcolor: silver"][/TD]
[TD="class: xl89, width: 33, bgcolor: silver"][/TD]
[TD="class: xl84, width: 18, bgcolor: silver, align: right"]a
[/TD]
[TD="class: xl85, width: 18, bgcolor: silver, align: right"]b
[/TD]
[TD="class: xl85, width: 18, bgcolor: silver, align: right"]c
[/TD]
[TD="class: xl85, width: 18, bgcolor: silver, align: right"]d
[/TD]
[TD="class: xl85, width: 18, bgcolor: silver, align: right"]e
[/TD]
[TD="class: xl85, width: 18, bgcolor: silver, align: right"]f
[/TD]
[TD="class: xl90, width: 18, bgcolor: silver"]g
[/TD]
[TD="class: xl91, width: 18, bgcolor: silver, align: right"]h
[/TD]
[TD="class: xl83, width: 18, bgcolor: silver, align: right"]i
[/TD]
[TD="class: xl83, width: 18, bgcolor: silver, align: right"]j
[/TD]
[/TR]
[TR]
[TD="class: xl65, bgcolor: transparent, align: right"]31-Dec-16
[/TD]
[TD="class: xl66, bgcolor: transparent, align: right"]12.00
[/TD]
[TD="class: xl67, bgcolor: transparent, align: right"]0.00
[/TD]
[TD="class: xl68, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl75, bgcolor: transparent"][/TD]
[TD="class: xl76, bgcolor: transparent"][/TD]
[TD="class: xl77, bgcolor: transparent"][/TD]
[TD="class: xl77, bgcolor: transparent"][/TD]
[TD="class: xl77, bgcolor: transparent"][/TD]
[TD="class: xl77, bgcolor: transparent"][/TD]
[TD="class: xl77, bgcolor: transparent"][/TD]
[TD="class: xl78, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"]x
[/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="class: xl65, bgcolor: transparent, align: right"]1-Jan-17
[/TD]
[TD="class: xl66, bgcolor: transparent, align: right"]12.00
[/TD]
[TD="class: xl67, bgcolor: transparent, align: right"]24.00
[/TD]
[TD="class: xl69, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl75, bgcolor: transparent"][/TD]
[TD="class: xl79, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl81, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"]x
[/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="class: xl65, bgcolor: transparent, align: right"]2-Jan-17
[/TD]
[TD="class: xl66, bgcolor: transparent, align: right"]10.00
[/TD]
[TD="class: xl67, bgcolor: transparent, align: right"]34.00
[/TD]
[TD="class: xl69, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl75, bgcolor: transparent"][/TD]
[TD="class: xl79, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"]x
[/TD]
[TD="class: xl80, bgcolor: transparent"]x
[/TD]
[TD="class: xl81, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="class: xl65, bgcolor: transparent, align: right"]3-Jan-17
[/TD]
[TD="class: xl66, bgcolor: transparent, align: right"]16.00
[/TD]
[TD="class: xl67, bgcolor: transparent, align: right"]50.00
[/TD]
[TD="class: xl69, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl75, bgcolor: transparent"][/TD]
[TD="class: xl79, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl81, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="class: xl65, bgcolor: transparent, align: right"]4-Jan-17
[/TD]
[TD="class: xl66, bgcolor: transparent, align: right"]14.00
[/TD]
[TD="class: xl67, bgcolor: transparent, align: right"]64.00
[/TD]
[TD="class: xl69, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl75, bgcolor: transparent"][/TD]
[TD="class: xl79, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"][/TD]
[TD="class: xl80, bgcolor: transparent"]x
[/TD]
[TD="class: xl81, bgcolor: transparent"][/TD]
[TD="class: xl73, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[TD="class: xl74, bgcolor: transparent"][/TD]
[/TR]
</tbody>[/TABLE]
Sheet 1

[TABLE="width: 535"]
<tbody>[TR]
[TD="class: xl77, width: 480, bgcolor: #D9D9D9, colspan: 6"][/TD]
[TD="class: xl68, width: 127, bgcolor: #D9D9D9, colspan: 2"]Non Compliance
[/TD]
[TD="class: xl70, width: 103, bgcolor: #D9D9D9, colspan: 2"]Non Conformance
[/TD]
[/TR]
[TR]
[TD="class: xl67, bgcolor: transparent, align: right"]31-Dec-16
[/TD]
[TD="class: xl74, width: 400, bgcolor: transparent, colspan: 5"]Date,
[/TD]
[TD="class: xl72, bgcolor: transparent, colspan: 2"][/TD]
[TD="class: xl73, bgcolor: transparent, colspan: 2"]X
[/TD]
[/TR]
[TR]
[TD="class: xl66, bgcolor: transparent, align: right"]1-Jan-17
[/TD]
[TD="class: xl80, width: 400, bgcolor: transparent, colspan: 5"]Date,
[/TD]
[TD="class: xl81, bgcolor: transparent, colspan: 2"][/TD]
[TD="class: xl82, bgcolor: transparent, colspan: 2"]X
[/TD]
[/TR]
[TR]
[TD="class: xl66, bgcolor: transparent, align: right"]2-Jan-17
[/TD]
[TD="class: xl80, width: 400, bgcolor: transparent, colspan: 5"]Less than 10 Hours Off Duty/Day, Less than 8 consecutive hours off-Duty,
[/TD]
[TD="class: xl81, bgcolor: transparent, colspan: 2"]X
[/TD]
[TD="class: xl82, bgcolor: transparent, colspan: 2"][/TD]
[/TR]
[TR]
[TD="class: xl66, bgcolor: transparent, align: right"]3-Jan-17
[/TD]
[TD="class: xl80, width: 400, bgcolor: transparent, colspan: 5"]Truck Unit/Plate#,
[/TD]
[TD="class: xl81, bgcolor: transparent, colspan: 2"][/TD]
[TD="class: xl82, bgcolor: transparent, colspan: 2"]X
[/TD]
[/TR]
[TR]
[TD="class: xl66, bgcolor: transparent, align: right"]4-Jan-17
[/TD]
[TD="class: xl80, width: 400, bgcolor: transparent, colspan: 5"]Less than 8 consecutive hours off-Duty,
[/TD]
[TD="class: xl81, bgcolor: transparent, colspan: 2"]X
[/TD]
[TD="class: xl82, bgcolor: transparent, colspan: 2"][/TD]
[/TR]
</tbody>[/TABLE]
Sheet 2


I did find this formula to get the dates to change, but like with my other formulas it will not change when the rows on sheet one are hidden:
=INDEX(Sheet1!A13:Sheet1!A402,MIN(IF(SUBTOTAL(3,OFFSET(Sheet1!A13,ROW(Sheet1!A13:Sheet1!A402)-ROW(Sheet1!A13),0)),ROW(Sheet1!A13:Sheet1!A402)-ROW(Sheet1!A13)+1)))

(Links the data in columns a:j in to one cell on sheet 2)
=JOINXL(IF(NOT(ISBLANK(Sheet1!I16:AD16)),Sheet1!$I$3:$AD$3&", ",""),"")


What I would like is when the rows containing date 31-dec16 to 4-jan-17 are hidden on sheet 1, the next rows 5-jan-17 to 9-jan-17 are shown on sheet2.

Hopefully this is a enough information for you, let me know if it is not!

I am open to a vba option as I can copy and paste into modules

Thanks
 
Upvote 0
Re: Need assistance for VBA code to pull data from visible (unhidden) rows to sheet 2

So, I'm having trouble understanding how you get from Sheet1 to Sheet2. :-(

The following, though, will at least populate the first 5 visible dates from Sheet1 to Sheet2...

Code: 
Sub GetDates()
    Dim ws1 As Worksheet, ws2 As Worksheet
    Dim LastRow1 As Long, r As Long, i As Long '"r" represents rows on Sheet1, "i" represents rows on Sheet2
    
    Set ws1 = Sheets(1)
    Set ws2 = Sheets(2)
    LastRow1 = ws1.Cells(Rows.Count, "A").End(xlUp).Row
    
    For r = 2 To LastRow1
        If Rows(r).Hidden <> True Then
            With ws2
                .Range(.Cells(2, 1), .Cells(6, 1)).Value = ws1.Range(ws1.Cells(r, 1), ws1.Cells(r + 4, 1)).Value
'                For i = 2 To 6
'                    .Cells(i,3).formula="=IF(COUNTIF(Sheet1!I12:O12,"X")>0,"X","")"
'                    .Cells(i,4).formula="=IF(COUNTIF(Sheet1!P12:AB12,"X")>0,"X","")"
'                Next i
                Exit For
            End With
        End If
    Next r
    MsgBox "Done!"
End Sub

The 4 lines that are commented out provide the structure for populating Sheet2.Range("C2:D6") with the NonCompliance and NonConformance formulas. The formulas will need to be adapted to include the "r" variable.

I'll be taking a long weekend and won't return until Tuesday. If someone else doesn't pick up I'll look at it again then.

Cheers,

tonyyy
 
Upvote 0
Re: Need assistance for VBA code to pull data from visible (unhidden) rows to sheet 2

The following contains the adapted formulas, but again, not sure if this is what you're looking for...

Code: 
Sub GetDates()
    Dim ws1 As Worksheet, ws2 As Worksheet
    Dim LastRow1 As Long, r As Long, i As Long '"r" represents rows on Sheet1, "i" represents rows on Sheet2
    
    Set ws1 = Sheets(1)
    Set ws2 = Sheets(2)
    LastRow1 = ws1.Cells(Rows.Count, "A").End(xlUp).Row
    
    For r = 2 To LastRow1
        If ws1.Rows(r).Hidden <> True Then
            With ws2
                .Range(.Cells(2, 1), .Cells(6, 1)).Value = ws1.Range(ws1.Cells(r, 1), ws1.Cells(r + 4, 1)).Value
                For i = 2 To 6
                    .Cells(i, 3).Formula = "=IF(COUNTIF(Sheet1!I" & r + i - 2 & ":O" & r + i - 2 & "," & """X"")>0,""X"","""")"
                    .Cells(i, 4).Formula = "=IF(COUNTIF(Sheet1!P" & r + i - 2 & ":AB" & r + i - 2 & "," & """X"")>0,""X"","""")"
                Next i
                Exit For
            End With
        End If
    Next r
    MsgBox "Done!"
End Sub
 
Upvote 0
Re: Need assistance for VBA code to pull data from visible (unhidden) rows to sheet 2

And the JOINXL formula added to Sheet2 Column2...

Code: 
Sub GetDates()
    Dim ws1 As Worksheet, ws2 As Worksheet
    Dim LastRow1 As Long, r As Long, i As Long '"r" represents rows on Sheet1, "i" represents rows on Sheet2
    
    Set ws1 = Sheets(1)
    Set ws2 = Sheets(2)
    LastRow1 = ws1.Cells(Rows.Count, "A").End(xlUp).Row
    
    For r = 2 To LastRow1
        If ws1.Rows(r).Hidden <> True Then
            With ws2
                .Range(.Cells(2, 1), .Cells(6, 1)).Value = ws1.Range(ws1.Cells(r, 1), ws1.Cells(r + 4, 1)).Value
                For i = 2 To 6
                    .Cells(i, 2).Formula = "=JOINXL(IF(NOT(ISBLANK(Sheet1!I" & r + i - 2 & ":AD" & r + i - 2 & ")),Sheet1!$I$3:$AD$3&"", "",""""),"""")"
                    .Cells(i, 3).Formula = "=IF(COUNTIF(Sheet1!I" & r + i - 2 & ":O" & r + i - 2 & "," & """X"")>0,""X"","""")"
                    .Cells(i, 4).Formula = "=IF(COUNTIF(Sheet1!P" & r + i - 2 & ":AB" & r + i - 2 & "," & """X"")>0,""X"","""")"
                Next i
                Exit For
            End With
        End If
    Next r
    MsgBox "Done!"
End Sub
 
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