Using VBA scripts to Combine multiple workbooks of single worksheet to a single workbook of multiple worksheets

Excel_beginner

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Jan 15, 2008
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I am a beginner to Excel and VBA, can somebody show me a few lines of scripts and instructions how to use VBA scripts to combine multiple Excel xls Files (which contain single worksheet) into a single Excel file of multiple worksheets?

Can somebody also suggest a good book with examples I can start to learn to solve these kinds of problems?

Thanks very much

Excel_beginner :confused:
 
Schielrn, what im trying to do is very similar. The workbooks I need to combined will be added to a folder dailey. Will your code look for this or how to I go about this. Also the workbooks that I need combined have a lot of formulas and macros in them. Is there away to strip all this away befor it copies it.Thanks
 
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Hi Norie! I have been using your code and it works well! But, when it finishes the process, excel presents a message box: runtime error '440' automation error.
Despite this message, the file generated is correct. I validated it.
How can I solve this problem? Can this kind of error generate bad results?

Thanks in advance!

Camargo
 
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Hi all, I am having some issues with this as well, I am using Excel 2010 with this code:

Code:
Option Explicit
 
 '32-bit API declarations
Declare Function SHGetPathFromIDList Lib "shell32.dll" _
Alias "SHGetPathFromIDListA" (ByVal pidl As Long, ByVal _
pszpath As String) As Long
 
Declare Function SHBrowseForFolder Lib "shell32.dll" _
Alias "SHBrowseForFolderA" (lpBrowseInfo As BrowseInfo) _
As Long
 
Public Type BrowseInfo
    hOwner As Long
    pIDLRoot As Long
    pszDisplayName As String
    lpszTitle As String
    ulFlags As Long
    lpfn As Long
    lParam As Long
    iImage As Long
End Type
 
Function GetDirectory(Optional msg) As String
    On Error Resume Next
    Dim bInfo As BrowseInfo
    Dim path As String
    Dim r As Long, x As Long, pos As Integer
     
     'Root folder = Desktop
    bInfo.pIDLRoot = 0&
     
     'Title in the dialog
    If IsMissing(msg) Then
        bInfo.lpszTitle = "Please select the folder of the excel files to copy."
    Else
        bInfo.lpszTitle = msg
    End If
     
     'Type of directory to return
    bInfo.ulFlags = &H1
     
     'Display the dialog
    x = SHBrowseForFolder(bInfo)
     
     'Parse the result
    path = Space$(512)
    r = SHGetPathFromIDList(ByVal x, ByVal path)
    If r Then
        pos = InStr(path, Chr$(0))
        GetDirectory = Left(path, pos - 1)
    Else
        GetDirectory = ""
    End If
End Function
 
Sub CombineFiles()
    Dim path            As String
    Dim FileName        As String
    Dim LastCell        As Range
    Dim Wkb             As Workbook
    Dim WS              As Worksheet
    Dim ThisWB          As String
     
    ThisWB = ThisWorkbook.Name
    Application.EnableEvents = False
    Application.ScreenUpdating = False
    path = GetDirectory
    FileName = Dir(path & "\*.xls", vbNormal)
    Do Until FileName = ""
        If FileName <> ThisWB Then
            Set Wkb = Workbooks.Open(FileName:=path & "\" & FileName)
            For Each WS In Wkb.Worksheets
                Set LastCell = WS.Cells.SpecialCells(xlCellTypeLastCell)
                If LastCell.Value = "" And LastCell.Address = Range("$A$1").Address Then
                Else
                    WS.Copy After:=ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count)
                End If
            Next WS
            Wkb.Close False
        End If
        FileName = Dir()
    Loop
    Application.EnableEvents = True
    Application.ScreenUpdating = True
     
    Set Wkb = Nothing
    Set LastCell = Nothing
End Sub

I receive a runtime error '1004':
Method 'Copy' of object'_Worksheet' failed

When I go to debug it highlights the following:

Code:
WS.Copy After:=ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count)

Does anyone know of a solution to this problem? Thanks in advance!
 
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I've been using a merge macro like these without trouble for several months now, but we instituted a new spreadsheet format for the new year, and my macro now appears to be broken! I have gone through the code several times now and can't figure out what's wrong. The macro runs without errors, and appears to be opening and closing all the files for merging, but when the "Done!" message appears, the target spreadsheet is blank and nothing has been pasted! Can anyone identify what my problem is? Specifically, I am trying to make the MergeFilesWithoutSpaces macro work.

Code:
Option Explicit  
'32-bit API declarations
Declare Function SHGetPathFromIDList Lib "shell32.dll" _
    Alias "SHGetPathFromIDListA" (ByVal pidl As Long, ByVal _
    pszpath As String) As Long
 
Declare Function SHBrowseForFolder Lib "shell32.dll" _
    Alias "SHBrowseForFolderA" (lpBrowseInfo As BrowseInfo) _
    As Long
 
Public Type BrowseInfo
    hOwner As Long
    pIDLRoot As Long
    pszDisplayName As String
    lpszTitle As String
    ulFlags As Long
    lpfn As Long
    lParam As Long
    iImage As Long
End Type
'________________________________________________________________________________
Function GetDirectory(Optional msg) As String
On Error Resume Next
    Dim bInfo As BrowseInfo
    Dim path As String
    Dim r As Long, x As Long, pos As Integer
     
    'Root folder = Desktop
    bInfo.pIDLRoot = 0&
     
    'Title in the dialog
    If IsMissing(msg) Then
        bInfo.lpszTitle = "kannan.chandrasekaran@in.flextronics.com" & vbCrLf & vbCrLf & "Please select the folder of the excel files to copy."
    Else
        bInfo.lpszTitle = msg
    End If
     
    'Type of directory to return
    bInfo.ulFlags = &H1
     
    'Display the dialog
    x = SHBrowseForFolder(bInfo)
     
    'Parse the result
    path = Space$(512)
    r = SHGetPathFromIDList(ByVal x, ByVal path)
    If r Then
        pos = InStr(path, Chr$(0))
        GetDirectory = Left(path, pos - 1)
    Else
        GetDirectory = ""
    End If
End Function
'Description: Combines all files 1st sheet in a folder to a master file
Sub MergeFilesWithoutSpaces()
    Dim path As String, ThisWB As String, lngFilecounter As Long
    Dim wbDest As Workbook, shtDest As Worksheet, ws As Worksheet
    Dim Filename As String, Wkb As Workbook
    Dim CopyRng As Range, Dest As Range
    Dim RowofCopySheet As Integer


    ThisWB = ActiveWorkbook.Name
    
    path = GetDirectory("Select a folder containing Excel files you want to merge")
    
    RowofCopySheet = InputBox("Enter Row to start copy on") ' Row to start on in the sheets you are copying from


    Application.EnableEvents = False
    Application.ScreenUpdating = False


    Set shtDest = ActiveWorkbook.Sheets(1)
    Filename = Dir(path & "\*.xl*", vbNormal)
    If Len(Filename) = 0 Then Exit Sub
    Do Until Filename = vbNullString
        If Not Filename = ThisWB Then
            Set Wkb = Workbooks.Open(Filename:=path & "\" & Filename)
            Set CopyRng = Wkb.Sheets(1).Range(Cells(RowofCopySheet, 1), Cells(Cells(Rows.Count, 1).End(xlUp).Row, Cells(1, Columns.Count).End(xlToLeft).Column))
            Set Dest = shtDest.Range("A" & shtDest.Cells(Rows.Count, 1).End(xlUp).Row + 1)
            CopyRng.Copy
            Dest.PasteSpecial xlPasteValuesAndNumberFormats
            Application.CutCopyMode = False 'Clear Clipboard
            Wkb.Close False
        End If
        
        Filename = Dir()
    Loop


    Range("A1").Select
    Columns.AutoFit
    
    Application.EnableEvents = True
    Application.ScreenUpdating = True
    
    MsgBox "Done!"
End Sub


'Description: Combines all files in a folder to a master file.
Sub MergeFiles()
    Dim path As String, ThisWB As String, lngFilecounter As Long
    Dim wbDest As Workbook, shtDest As Worksheet, ws As Worksheet
    Dim Filename As String, Wkb As Workbook
    Dim CopyRng As Range, Dest As Range
    Dim RowofCopySheet As Integer


    RowofCopySheet = InputBox("Enter Row to start copy on") ' Row to start on in the sheets you are copying from


    ThisWB = ActiveWorkbook.Name
    
    path = GetDirectory("Select a folder containing Excel files you want to merge")


    Application.EnableEvents = False
    Application.ScreenUpdating = False


    Set shtDest = ActiveWorkbook.Sheets(1)
    Filename = Dir(path & "\*.xl*", vbNormal)
    If Len(Filename) = 0 Then Exit Sub
    Do Until Filename = vbNullString
        If Not Filename = ThisWB Then
            Set Wkb = Workbooks.Open(Filename:=path & "\" & Filename)
            Set CopyRng = Wkb.Sheets(1).Range(Cells(RowofCopySheet, 1), Cells(ActiveSheet.UsedRange.Rows.Count, ActiveSheet.UsedRange.Columns.Count))
            Set Dest = shtDest.Range("A" & shtDest.UsedRange.SpecialCells(xlCellTypeLastCell).Row + 1)
            CopyRng.Copy Dest
            Wkb.Close False
        End If
        
        Filename = Dir()
    Loop


    Range("A1").Select
    
    Application.EnableEvents = True
    Application.ScreenUpdating = True
    
    MsgBox "Done!"
End Sub

Many thanks for any help :cool:
 
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I am wondering, would the failure to copy/paste possibly be a result of my column A being hidden on the source files?
 
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This will combine workbooks with a single sheet into a new workbook with multiple sheets.
Code:
Sub Merge2MultiSheets()
Dim wbDst As Workbook
Dim wbSrc As Workbook
Dim wsSrc As Worksheet
Dim MyPath As String
Dim strFilename As String
    
    Application.DisplayAlerts = False
    Application.EnableEvents = False
    Application.ScreenUpdating = False
    MyPath = "C:\MyPath" ' change to suit
    Set wbDst = Workbooks.Add(xlWBATWorksheet)
    strFilename = Dir(MyPath & "\*.xls", vbNormal)
    
    If Len(strFilename) = 0 Then Exit Sub
    
    Do Until strFilename = ""
        
            Set wbSrc = Workbooks.Open(Filename:=MyPath & "\" & strFilename)
            
            Set wsSrc = wbSrc.Worksheets(1)
            
            wsSrc.Copy After:=wbDst.Worksheets(wbDst.Worksheets.Count)
            
            wbSrc.Close False
        
        strFilename = Dir()
        
    Loop
    wbDst.Worksheets(1).Delete
    
    Application.DisplayAlerts = True
    Application.EnableEvents = True
    Application.ScreenUpdating = True
    
End Sub

I am currently trying to use this code, could someone take two seconds and tell me or edit this so it only adds sheets with any value in cell A10? I have no idea how to really use VBA and we currently had a powershell script that was doing this but it doesn't look the same at all. THANK YOU SO MUCH!
 
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Are these workbooks all stored in the same folder? Are there other workbooks in this folder what will not be combined into one worksheet? If so, you could try this, but I would highly recommend making a complete copy of the folder you are trying to use this one. They both are very similiar and will ask for the directory to copy from. Just copy this into your master workbook and then choose the directory and off you should go.

Version 1 takes all 1st sheets (can have blank rows) and puts into a master workbook.

Code:
'Description: Combines all files in a folder to a master file.
Sub MergeFiles()
    Dim path As String, ThisWB As String, lngFilecounter As Long
    Dim wbDest As Workbook, shtDest As Worksheet, ws As Worksheet
    Dim Filename As String, Wkb As Workbook
    Dim CopyRng As Range, Dest As Range
    Dim RowofCopySheet As Integer

    RowofCopySheet = 2 ' Row to start on in the sheets you are copying from

    ThisWB = ActiveWorkbook.Name
    
    path = GetDirectory("Select a folder containing Excel files you want to merge")

    Application.EnableEvents = False
    Application.ScreenUpdating = False

    Set shtDest = ActiveWorkbook.Sheets(1)
    Filename = Dir(path & "\*.xls", vbNormal)
    If Len(Filename) = 0 Then Exit Sub
    Do Until Filename = vbNullString
        If Not Filename = ThisWB Then
            Set Wkb = Workbooks.Open(Filename:=path & "\" & Filename)
            Set CopyRng = Wkb.Sheets(1).Range(Cells(RowofCopySheet, 1), Cells(ActiveSheet.UsedRange.Rows.Count, ActiveSheet.UsedRange.Columns.Count))
            Set Dest = shtDest.Range("A" & shtDest.UsedRange.SpecialCells(xlCellTypeLastCell).Row + 1)
            CopyRng.Copy Dest
            Wkb.Close False
        End If
        
        Filename = Dir()
    Loop

    Range("A1").Select
    
    Application.EnableEvents = True
    Application.ScreenUpdating = True
    
    MsgBox "Done!"
End Sub
Version 2 takes all 1st sheets (cannot have blank rows) and puts into a master workbook.

Code:
'Description: Combines all files 1st sheet in a folder to a master file
Sub MergeFilesWithoutSpaces()
    Dim path As String, ThisWB As String, lngFilecounter As Long
    Dim wbDest As Workbook, shtDest As Worksheet, ws As Worksheet
    Dim Filename As String, Wkb As Workbook
    Dim CopyRng As Range, Dest As Range
    Dim RowofCopySheet As Integer

    ThisWB = ActiveWorkbook.Name
    
    path =               GetDirectory              ("Select a folder containing Excel files you want to merge")
    
    RowofCopySheet = InputBox("Enter Row to start copy on") ' Row to start on in the sheets you are copying from

    Application.EnableEvents = False
    Application.ScreenUpdating = False

    Set shtDest = ActiveWorkbook.Sheets(1)
    Filename = Dir(path & "\*.xls", vbNormal)
    If Len(Filename) = 0 Then Exit Sub
    Do Until Filename = vbNullString
        If Not Filename = ThisWB Then
            Set Wkb = Workbooks.Open(Filename:=path & "\" & Filename)
            Set CopyRng = Wkb.Sheets(1).Range(Cells(RowofCopySheet, 1), Cells(Cells(Rows.Count, 1).End(xlUp).Row, Cells(1, Columns.Count).End(xlToLeft).Column))
            Set Dest = shtDest.Range("A" & shtDest.Cells(Rows.Count, 1).End(xlUp).Row + 1)
            CopyRng.Copy
            Dest.PasteSpecial xlPasteValuesAndNumberFormats
            Application.CutCopyMode = False 'Clear Clipboard
            Wkb.Close False
        End If
        
        Filename = Dir()
    Loop

    Range("A1").Select
    Columns.AutoFit
    
    Application.EnableEvents = True
    Application.ScreenUpdating = True
    
    MsgBox "Done!"
End Sub
Hope that helps. Sorry I don't know of any books to recommend as I have not read any myself. My learning has been through a visual basic class in college and this board and then trial and error. But the class was by far my most help at getting started.

Thanks! I had to change path = GetDirectory("Select a folder containing Excel files you want to merge") to path= ("Select a folder containing Excel files you want to merge") But it worked! I've tried so many thanks!
 
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Hi schielrn,
Your versio 2 code works great for me, thank you much!
It work in a new file but can you help me to make it work on an existing file?
I've tried to modify this line Set shtDest = ActiveWorkbook.Sheets(1) but didn't work.
My existing file has several tabs.
Hope you can help me.
Thanks!
 
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I tried read everything here on the forum but couldn't get what eactly i desired. The case is

for e.g. i have 3 workbooks ( A, B, C) each having 2 sheets (say Sh1, Sht2). Data in Sh1 and Sh2 across all the workbooks have same column heading.


I want to create a master sheet where Sh1 from all the workbooks being paste special into Sh1 of Master workbook and similarly for other sheets based on sheets name.


As of now i am doing it by copy paste.

Help is highly appreciable.
 
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