SUMIF name and total hours are within specific date range

Glasgow Girl

New Member
Joined
Mar 9, 2016
Messages
24
Hi guys,

Hopefully someone out there can help, cos this has me beat.

I need to keep a total of hours, for people working shifts that can be different lengths. I have a formula in place in the ‘Shift Start’ column that does this for the month:

=G3-TIME(0,20,0)-IF(Y3="YES",TIME(0,ROUNDDOWN(X3*24*15,0),0))

But I need to break down the month’s hours into weekly totals to check if anyone is due overtime. There are around 7000 rows on my spreadsheet and as a stop gap I used this formula:
=SUMIF(Allocation!Q3:Q403,"SMITH",Allocation!W3:W403). The Q column has names and the W column has hours worked each day, so if there is a name in column Q their hours will be totalled.

My problem is that I used row numbers (i.e. Q3:Q403) to identify weeks, (3-403 = week one, 404-1050 = week two etc.) but other people had to add or delete multiple rows during the month and it really messed things up, so I would like to use actual dates (i.e. 23-07-2019 to 02-08-2019) to get a weekly subtotal.

Column F holds the dates worked.

[TABLE="class: MsoNormalTable, width: 518"]
<tbody>[TR]
[TD="width: 85"]
Date
[/TD]
[TD="width: 49"]
Event
Start
[/TD]
[TD="width: 50"]
Event Finish
[/TD]
[TD="width: 164"]
Venue
[/TD]
[TD="width: 87"]
*Names
[/TD]
[TD="width: 48"]
Shift Start
[/TD]
[TD="width: 48"]
Shift End
[/TD]
[TD="width: 54"]
TOTAL
[/TD]
[TD="width: 56"]
Length
[/TD]
[TD="width: 50"]
Early Starts
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
10:30
[/TD]
[TD="width: 164"] East Hall[/TD]
[TD="width: 87"]
ASTON
[/TD]
[TD="width: 48"]
08:55
[/TD]
[TD="width: 48"]
10:55
[/TD]
[TD="width: 54"]
02:00
[/TD]
[TD="width: 56"]
01:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
11:00
[/TD]
[TD="width: 164"] West Hall[/TD]
[TD="width: 87"]
BENNETT
[/TD]
[TD="width: 48"]
08:48
[/TD]
[TD="width: 48"]
11:25
[/TD]
[TD="width: 54"]
02:37
[/TD]
[TD="width: 56"]
01:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
11:30
[/TD]
[TD="width: 164"] John Smith Room[/TD]
[TD="width: 87"]
CAMPBELL
[/TD]
[TD="width: 48"]
08:40
[/TD]
[TD="width: 48"]
11:55
[/TD]
[TD="width: 54"]
03:15
[/TD]
[TD="width: 56"]
02:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
12:00
[/TD]
[TD="width: 164"] Mary Campbell Room[/TD]
[TD="width: 87"]
DAVIS
[/TD]
[TD="width: 48"]
08:33
[/TD]
[TD="width: 48"]
12:25
[/TD]
[TD="width: 54"]
03:52
[/TD]
[TD="width: 56"]
02:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
15:00
[/TD]
[TD="width: 164"] East Hall[/TD]
[TD="width: 87"]
ASTON
[/TD]
[TD="width: 48"]
13:25
[/TD]
[TD="width: 48"]
15:25
[/TD]
[TD="width: 54"]
02:00
[/TD]
[TD="width: 56"]
01:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
15:30
[/TD]
[TD="width: 164"] West Hall[/TD]
[TD="width: 87"]
BENNETT
[/TD]
[TD="width: 48"]
13:18
[/TD]
[TD="width: 48"]
15:55
[/TD]
[TD="width: 54"]
02:37
[/TD]
[TD="width: 56"]
01:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
16:00
[/TD]
[TD="width: 164"] John Smith Room[/TD]
[TD="width: 87"]
CAMPBELL
[/TD]
[TD="width: 48"]
13:10
[/TD]
[TD="width: 48"]
16:25
[/TD]
[TD="width: 54"]
03:15
[/TD]
[TD="width: 56"]
02:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 29/07/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
16:30
[/TD]
[TD="width: 164"] Mary Campbell Room[/TD]
[TD="width: 87"]
DAVIS
[/TD]
[TD="width: 48"]
13:03
[/TD]
[TD="width: 48"]
16:55
[/TD]
[TD="width: 54"]
03:52
[/TD]
[TD="width: 56"]
02:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
10:30
[/TD]
[TD="width: 164"] John Smith Room[/TD]
[TD="width: 87"]
ASTON
[/TD]
[TD="width: 48"]
08:55
[/TD]
[TD="width: 48"]
10:55
[/TD]
[TD="width: 54"]
02:00
[/TD]
[TD="width: 56"]
01:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
11:00
[/TD]
[TD="width: 164"] Mary Campbell Room[/TD]
[TD="width: 87"]
BENNETT
[/TD]
[TD="width: 48"]
08:48
[/TD]
[TD="width: 48"]
11:25
[/TD]
[TD="width: 54"]
02:37
[/TD]
[TD="width: 56"]
01:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
11:30
[/TD]
[TD="width: 164"] West Hall[/TD]
[TD="width: 87"]
CAMPBELL
[/TD]
[TD="width: 48"]
08:40
[/TD]
[TD="width: 48"]
11:55
[/TD]
[TD="width: 54"]
03:15
[/TD]
[TD="width: 56"]
02:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
12:00
[/TD]
[TD="width: 164"] East Hall[/TD]
[TD="width: 87"]
DAVIS
[/TD]
[TD="width: 48"]
08:33
[/TD]
[TD="width: 48"]
12:25
[/TD]
[TD="width: 54"]
03:52
[/TD]
[TD="width: 56"]
02:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
15:00
[/TD]
[TD="width: 164"] John Smith Room[/TD]
[TD="width: 87"]
ASTON
[/TD]
[TD="width: 48"]
13:25
[/TD]
[TD="width: 48"]
15:25
[/TD]
[TD="width: 54"]
02:00
[/TD]
[TD="width: 56"]
01:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
15:30
[/TD]
[TD="width: 164"] Mary Campbell Room[/TD]
[TD="width: 87"]
BENNETT
[/TD]
[TD="width: 48"]
13:18
[/TD]
[TD="width: 48"]
15:55
[/TD]
[TD="width: 54"]
02:37
[/TD]
[TD="width: 56"]
01:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
16:00
[/TD]
[TD="width: 164"] West Hall[/TD]
[TD="width: 87"]
CAMPBELL
[/TD]
[TD="width: 48"]
13:10
[/TD]
[TD="width: 48"]
16:25
[/TD]
[TD="width: 54"]
03:15
[/TD]
[TD="width: 56"]
02:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 06/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
16:30
[/TD]
[TD="width: 164"] East Hall[/TD]
[TD="width: 87"]
DAVIS
[/TD]
[TD="width: 48"]
13:03
[/TD]
[TD="width: 48"]
16:55
[/TD]
[TD="width: 54"]
03:52
[/TD]
[TD="width: 56"]
02:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
10:30
[/TD]
[TD="width: 164"] John Smith Room[/TD]
[TD="width: 87"]
ASTON
[/TD]
[TD="width: 48"]
08:55
[/TD]
[TD="width: 48"]
10:55
[/TD]
[TD="width: 54"]
02:00
[/TD]
[TD="width: 56"]
01:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
11:00
[/TD]
[TD="width: 164"] Mary Campbell Room[/TD]
[TD="width: 87"]
BENNETT
[/TD]
[TD="width: 48"]
08:48
[/TD]
[TD="width: 48"]
11:25
[/TD]
[TD="width: 54"]
02:37
[/TD]
[TD="width: 56"]
01:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
11:30
[/TD]
[TD="width: 164"] West Hall[/TD]
[TD="width: 87"]
CAMPBELL
[/TD]
[TD="width: 48"]
08:40
[/TD]
[TD="width: 48"]
11:55
[/TD]
[TD="width: 54"]
03:15
[/TD]
[TD="width: 56"]
02:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
09:30
[/TD]
[TD="width: 50"]
12:00
[/TD]
[TD="width: 164"] East Hall[/TD]
[TD="width: 87"]
DAVIS
[/TD]
[TD="width: 48"]
08:33
[/TD]
[TD="width: 48"]
12:25
[/TD]
[TD="width: 54"]
03:52
[/TD]
[TD="width: 56"]
02:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
15:00
[/TD]
[TD="width: 164"] Mary Campbell Room[/TD]
[TD="width: 87"]
ASTON
[/TD]
[TD="width: 48"]
13:25
[/TD]
[TD="width: 48"]
15:25
[/TD]
[TD="width: 54"]
02:00
[/TD]
[TD="width: 56"]
01:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
15:30
[/TD]
[TD="width: 164"] West Hall[/TD]
[TD="width: 87"]
BENNETT
[/TD]
[TD="width: 48"]
13:18
[/TD]
[TD="width: 48"]
15:55
[/TD]
[TD="width: 54"]
02:37
[/TD]
[TD="width: 56"]
01:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
16:00
[/TD]
[TD="width: 164"] East Hall[/TD]
[TD="width: 87"]
CAMPBELL
[/TD]
[TD="width: 48"]
13:10
[/TD]
[TD="width: 48"]
16:25
[/TD]
[TD="width: 54"]
03:15
[/TD]
[TD="width: 56"]
02:00
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
[TR]
[TD="width: 85"] 13/08/2019[/TD]
[TD="width: 49"]
14:00
[/TD]
[TD="width: 50"]
16:30
[/TD]
[TD="width: 164"] John Smith Room[/TD]
[TD="width: 87"]
DAVIS
[/TD]
[TD="width: 48"]
13:03
[/TD]
[TD="width: 48"]
16:55
[/TD]
[TD="width: 54"]
03:52
[/TD]
[TD="width: 56"]
02:30
[/TD]
[TD="width: 50"]
YES
[/TD]
[/TR]
</tbody>[/TABLE]

I really hope that someone can help with this. Thanks in advance
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Name="Document Map"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Plain Text"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="E-mail Signature"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Top of Form"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Bottom of Form"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Normal (Web)"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Acronym"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Address"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Cite"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Code"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Definition"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Keyboard"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Preformatted"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Sample"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Typewriter"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="HTML Variable"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Normal Table"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="annotation subject"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="No List"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Outline List 1"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Outline List 2"/> <w:LsdException Locked="false" SemiHidden="true" UnhideWhenUsed="true" Name="Outline 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Name="Medium Grid 2"/> <w:LsdException Locked="false" Priority="69" Name="Medium Grid 3"/> <w:LsdException Locked="false" Priority="70" Name="Dark List"/> <w:LsdException Locked="false" Priority="71" Name="Colorful Shading"/> <w:LsdException Locked="false" Priority="72" Name="Colorful List"/> <w:LsdException Locked="false" Priority="73" Name="Colorful Grid"/> <w:LsdException Locked="false" Priority="60" Name="Light Shading Accent 1"/> <w:LsdException Locked="false" Priority="61" Name="Light List Accent 1"/> <w:LsdException Locked="false" Priority="62" Name="Light Grid Accent 1"/> <w:LsdException Locked="false" Priority="63" Name="Medium Shading 1 Accent 1"/> <w:LsdException Locked="false" Priority="64" Name="Medium Shading 2 Accent 1"/> <w:LsdException Locked="false" Priority="65" Name="Medium List 1 Accent 1"/> <w:LsdException Locked="false" SemiHidden="true" Name="Revision"/> <w:LsdException Locked="false" Priority="34" QFormat="true" Name="List Paragraph"/> <w:LsdException 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Then i really cant see why that sumifs doesnt work. Those formulas were just testing parts of the sumif and checking dates were dates. From what you have given me it should show 0.333. Just check the result cell isnt formatted to zero decimal places.
 
Upvote 0

Excel Facts

Format cells as time
Select range and press Ctrl+Shift+2 to format cells as time. (Shift 2 is the @ sign).
I have checked the cell and it is formatted 'Time' then 'Custom' and then '[hh]:mm'

I'm sorry you have ended up as fed up with this as I am, but really appreciate all the time you have spent on it and thankfully, the last formula you sent is looking good.

Thanks very much for your help
 
Upvote 0

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