Show Missing Numbers

I

ilak1008

New Member
Joined
Aug 2, 2010
Messages
38
Hi all

Could you please help me show the missing numbers in Station column using Excel VBA? I tried to use conditional formatting but that's not exactly what I want to do. On line 1003, station 5000 is also missing. I want to put all missing sequential station numbers on another sheet. Thanks.

Line Station Difference
<table border="0" cellpadding="0" cellspacing="0" width="192"><tbody></tbody></table><table border="0" cellpadding="0" cellspacing="0" width="192"> <colgroup><col style="width:48pt" span="3" width="64"> </colgroup><tbody><tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;width:48pt" height="20" width="64">1000</td> <td class="xl65" style="border-left:none;width:48pt" width="64">5069</td> <td class="xl65" style="border-left:none;width:48pt" width="64">1</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5070</td> <td class="xl65" style="border-top:none;border-left:none;font-size:11.0pt; color:white;font-weight:400;text-decoration:none;text-underline-style:none; text-line-through:none;font-family:Calibri;border:.5pt solid windowtext; background:red;mso-pattern:black none">2</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5072</td> <td class="xl65" style="border-top:none;border-left:none">1</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5073</td> <td class="xl65" style="border-top:none;border-left:none">1</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5074</td> <td class="xl65" style="border-top:none;border-left:none">1</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5075</td> <td class="xl65" style="border-top:none;border-left:none;font-size:11.0pt; color:white;font-weight:400;text-decoration:none;text-underline-style:none; text-line-through:none;font-family:Calibri;border:.5pt solid windowtext; background:red;mso-pattern:black none">4</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5079</td> <td class="xl65" style="border-top:none;border-left:none">1</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5080</td> <td class="xl65" style="border-top:none;border-left:none">1</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5081</td> <td class="xl65" style="border-top:none;border-left:none">1</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1000</td> <td class="xl65" style="border-top:none;border-left:none">5082</td> <td class="xl65" style="border-top:none;border-left:none">-81</td> </tr> <tr style="height:15.0pt" height="20"> <td class="xl65" style="height:15.0pt;border-top:none" height="20">1003</td> <td class="xl65" style="border-top:none;border-left:none">5001</td> <td class="xl65" style="border-top:none;border-left:none">1
</td> </tr> </tbody></table>
 
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A lot depends on the circumstances/context.

I would probably do the following:
1) sort the data
2) use a conditional highlight to identify any number that is not 1 more than the previous number.

That should identify your missing numbers pretty quickly.

If there was a very large number of these (i.e, hundreds of thousands), I'd probably handle it in Microsoft Access, but it could be scripted in VBA in Excel also - so it depends on how much data you are working with, and how often it needs to be done.
 
Last edited:
Upvote 0

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xenou said:
A lot depends on the circumstances/context.

I would probably do the following:
1) sort the data
2) use a conditional highlight to identify any number that is not 1 more than the previous number.

That should identify your missing numbers pretty quickly.

If there was a very large number of these (i.e, hundreds of thousands), I'd probably handle it in Microsoft Access, but it could be scripted in VBA in Excel also - so it depends on how much data you are working with, and how often it needs to be done.
Click to expand...

I've done the sorting and also conditional formatting but what I want is a VBA macro to show more than 2 missing sequential numbers. Please see my recorded macro below:

Sub Macro1()
'
' Macro1 Macro
'

'
Application.ScreenUpdating = False
Sheets("Sheet1").Select
Range("A1").Select
ActiveSheet.Paste

Sheets("Sheet2").Select
Cells.Select
Selection.ClearContents
Range("A1").Select

Sheets("Sheet3").Select
Range("C5").Select
Range(Selection, Selection.End(xlToRight)).Select
Range(Selection, Selection.End(xlDown)).Select
Selection.ClearContents
Range("A1").Select

Sheets("Sheet1").Select
Cells.Select
Application.CutCopyMode = False
ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Clear
ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Add Key:=Range("D2:D2291" _
), SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal
ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Add Key:=Range("E2:E2291" _
), SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal
With ActiveWorkbook.Worksheets("Sheet1").Sort
.SetRange Range("A1:V2291")
.Header = xlYes
.MatchCase = False
.Orientation = xlTopToBottom
.SortMethod = xlPinYin
.Apply
End With
Columns("F:F").Select
Selection.Insert Shift:=xlToRight, CopyOrigin:=xlFormatFromLeftOrAbove
Range("F7").Select
ActiveCell.FormulaR1C1 = "=R[1]C[-1]-RC[-1]"
Range("F7").Select
Selection.AutoFill Destination:=Range("F7:F2291")
Range("F7:F2291").Select
Range("F1").Select
Selection.AutoFilter
ActiveSheet.Range("$A$1:$V$2291").AutoFilter Field:=6, Criteria1:="2"
' Range("A781").Select
Range("C1").Select
ActiveCell.Offset(1).Select
Range(Selection, Selection.End(xlToRight)).Select
Range(Selection, Selection.End(xlDown)).Select
Selection.Copy

Sheets("Sheet2").Select
Range("A1").Select
ActiveSheet.Paste
Range("A1:C1").Select
Range(Selection, Selection.End(xlDown)).Select
Application.CutCopyMode = False
Selection.Copy

Sheets("Sheet3").Select
Range("C5").Select
ActiveSheet.Paste
Range("E5").Select
Application.CutCopyMode = False
ActiveCell.FormulaR1C1 = "=Sheet2!R[-1]C[2]+1"
Range("E5").Select
Selection.AutoFill Destination:=Range("E5:E10")
Range("E5:E10").Select
Cells.Select
With Selection
.HorizontalAlignment = xlGeneral
.VerticalAlignment = xlCenter
.WrapText = False
.Orientation = 0
.AddIndent = False
.IndentLevel = 0
.ShrinkToFit = False
.ReadingOrder = xlContext
.MergeCells = False
End With
With Selection
.HorizontalAlignment = xlCenter
.VerticalAlignment = xlCenter
.WrapText = False
.Orientation = 0
.AddIndent = False
.IndentLevel = 0
.ShrinkToFit = False
.ReadingOrder = xlContext
.MergeCells = False
End With
Range("C4").Select
Application.ScreenUpdating = True
End Sub
_____________________________________
The above macro will only show a missing number if there is one missing number from the sequential numbers. It doesn't show missing numbers if there are more than 2 missing from sequential numbers.
 
Upvote 0
xenou said:
A lot depends on the circumstances/context.

I would probably do the following:
1) sort the data
2) use a conditional highlight to identify any number that is not 1 more than the previous number.

That should identify your missing numbers pretty quickly.

If there was a very large number of these (i.e, hundreds of thousands), I'd probably handle it in Microsoft Access, but it could be scripted in VBA in Excel also - so it depends on how much data you are working with, and how often it needs to be done.
Click to expand...

I've done the sorting and also conditional formatting but what I want is a VBA macro to show more than 2 missing sequential numbers. Please see my recorded macro below:

Sub Macro1()
'
' Macro1 Macro
'

'
Application.ScreenUpdating = False
Sheets("Sheet1").Select
Range("A1").Select
ActiveSheet.Paste

Sheets("Sheet2").Select
Cells.Select
Selection.ClearContents
Range("A1").Select

Sheets("Sheet3").Select
Range("C5").Select
Range(Selection, Selection.End(xlToRight)).Select
Range(Selection, Selection.End(xlDown)).Select
Selection.ClearContents
Range("A1").Select

Sheets("Sheet1").Select
Cells.Select
Application.CutCopyMode = False
ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Clear
ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Add Key:=Range("D2:D2291" _
), SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal
ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Add Key:=Range("E2:E2291" _
), SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal
With ActiveWorkbook.Worksheets("Sheet1").Sort
.SetRange Range("A1:V2291")
.Header = xlYes
.MatchCase = False
.Orientation = xlTopToBottom
.SortMethod = xlPinYin
.Apply
End With
Columns("F:F").Select
Selection.Insert Shift:=xlToRight, CopyOrigin:=xlFormatFromLeftOrAbove
Range("F7").Select
ActiveCell.FormulaR1C1 = "=R[1]C[-1]-RC[-1]"
Range("F7").Select
Selection.AutoFill Destination:=Range("F7:F2291")
Range("F7:F2291").Select
Range("F1").Select
Selection.AutoFilter
ActiveSheet.Range("$A$1:$V$2291").AutoFilter Field:=6, Criteria1:="2"
' Range("A781").Select
Range("C1").Select
ActiveCell.Offset(1).Select
Range(Selection, Selection.End(xlToRight)).Select
Range(Selection, Selection.End(xlDown)).Select
Selection.Copy

Sheets("Sheet2").Select
Range("A1").Select
ActiveSheet.Paste
Range("A1:C1").Select
Range(Selection, Selection.End(xlDown)).Select
Application.CutCopyMode = False
Selection.Copy

Sheets("Sheet3").Select
Range("C5").Select
ActiveSheet.Paste
Range("E5").Select
Application.CutCopyMode = False
ActiveCell.FormulaR1C1 = "=Sheet2!R[-1]C[2]+1"
Range("E5").Select
Selection.AutoFill Destination:=Range("E5:E10")
Range("E5:E10").Select
Cells.Select
With Selection
.HorizontalAlignment = xlGeneral
.VerticalAlignment = xlCenter
.WrapText = False
.Orientation = 0
.AddIndent = False
.IndentLevel = 0
.ShrinkToFit = False
.ReadingOrder = xlContext
.MergeCells = False
End With
With Selection
.HorizontalAlignment = xlCenter
.VerticalAlignment = xlCenter
.WrapText = False
.Orientation = 0
.AddIndent = False
.IndentLevel = 0
.ShrinkToFit = False
.ReadingOrder = xlContext
.MergeCells = False
End With
Range("C4").Select
Application.ScreenUpdating = True
End Sub
_____________________________________
The above macro will only show a missing number if there is one missing number from the sequential numbers. It doesn't show missing numbers if there are more than 2 missing from the sequential numbers.
 
Upvote 0
What is this for - do you need to delete the rows? Just find them? How often? How much?
 
Upvote 0
xenou said:
What is this for - do you need to delete the rows? Just find them? How often? How much?
Click to expand...

I need to delete the rows and show only the missing numbers from different lines. Please find attached files: one called GSR Locations Tracker where the macro is and another one GSR Locations, where the data is copied from.
 
Upvote 0
How many numbers are there, normally. Are we talking about hundreds of rows, thousands, tens of thousands?

(this forum doesn't store attachments).
 
Upvote 0
xenou said:
How many numbers are there, normally. Are we talking about hundreds of rows, thousands, tens of thousands?

(this forum doesn't store attachments).
Click to expand...

In the example I sent earlier, there are 10 different lines with approximately 85 stations per line. Therefore, it's about a thousand rows.
 
Upvote 0
  • Why are there duplicate stations?
  • Why are there -1 values in the data?
  • How will you know where to set the upper and lower bounds for missing stations (i.e., how do we know the first or last station is not missing)?
  • How often do you need to repeat this task?
 
Upvote 0
xenou said:
  • Why are there duplicate stations?
  • Why are there -1 values in the data?
  • How will you know where to set the upper and lower bounds for missing stations (i.e., how do we know the first or last station is not missing)?
  • How often do you need to repeat this task?
Click to expand...
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gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin-top:0in; mso-para-margin-right:0in; mso-para-margin-bottom:10.0pt; mso-para-margin-left:0in; line-height:115%; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} </style> <![endif]-->
  • If duplicates are found, just ignore the first stations. Simply use the second stations.

  • We could ignore the -1 values as well.

  • The macro should include taking the lower and upper limits of each line from the data file. If it is not correct then this is the only time that we put it manually but it must be done once only. The lower and upper limits must remain in the sheet with the macro. The line/s should only be cleared or deleted if the line/s is no longer in the data file.
Example:
Line Lower Upper
1000 5000 5082
1003 5000 5082
1006 5000 5082
1009 5000 5083
1012 5000 5083

……and so on.

  • The task should be run once only.
The macro should only show the missing station numbers along with the line and serial numbers.
 
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