Return a TEXT value if certain TEXT is missing

[steve89]

I really need help with this formula. This is what I'm looking for

I'm writing a schedule but want to make it very automated for the managers. I have the following positions on my schedule: AM 1, AM 2, AM 3, AM 4, PM 1, PM 2 & PM 3. These positions are on everyday. In that specific space sequence. I want the sheet to know if column d9:d23 were missing any of those shifts to automatically return that exact missing shift. I know how to use in conditional formula but don't want color coding just want it to return the missing shift if these are suppose to be all the shifts for 1 day.

Thank you kindly all love this site great help and knowledgeable smart individuals

 

[steve89]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

really wish I could send you the exact layout and what im looking for as it works but still not what im looking for the shift is suppose to be in the "open shifts" section if any if the days shifts are missing

 

[oldbrewer]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

col H is the shifts you have sorted out - there are some missing - these are flagged in col D

 

[oldbrewer]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

a,b,c in col a
c,b in col b

a is missing - where do u want to put this info - logically we could turn the a in col A red

 

[Peter_SSs]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

really wish I could send you the exact layout ..

You can post a small section of your sheet directly here in your post. A link in my signature block below has information about several way to do that.

 

[steve89]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

okay the conditional formula sounds good will put that in thanks for feedback. The formula does work cant say it doesn't. It's still not what i'm looking for no fault of yours wish I could explain it better... thank you Peter for the info.----Brewer I set up a sheet for employee data. This is suppose to be a universal template for any manager in our company to use. I setup an "Employee Data" sheet where the manager will enter his/her exact shifts on Column A2-A62. Then they need to enter the hours for the exact shift on Columns E2-E62. once there done there the formula is written to give those exact count if formulas based off of each managers accounts as all are different. That being said the formula I'm seeking would need to be on that page where all data will be entered. I need the manager to enter the shifts as you did in your table example in the earlier post. Depending how many shifts the manager fills I would create a table with name manager and those stats. will go into the schedule sheet and say that shifts is missing but the catch is it cant go in the cell where the schedule or shift is but rather on the bottom in the "open Shifts" cell. Based out of how many positions you filled in the other page it will match and know that from cell C6-C21 you need at least all the shifts you entered in the "Employee Data" sheet and if one of those are missing to return that missing shift needed--thank you very much again you have been of perfect assistance.

 

[oldbrewer]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

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[TD="colspan: 9"]let us say you have 3 departments each with one manager and 9 employees[/TD]
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[TD="colspan: 6"]there are 5 shifts and for now a week is 3 days[/TD]
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[TD="colspan: 7"]you want to have an overview of any shifts not yet "covered"[/TD]
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[TD="colspan: 7"]on this shift deployment sheet each manager "fills" the shifts[/TD]
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[TD="colspan: 2"]unfilled shifts[/TD]
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[TD]dept1[/TD]
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[TD="colspan: 2"]total unfilled[/TD]
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[TD="colspan: 5"]what other information do you need ?[/TD]
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</tbody>[/TABLE]

 

[oldbrewer]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

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[/TR]
[TR]
[TD="colspan: 10"]let us say you have 3 departments each with one manager and 9 employees[/TD]
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[TD="align: right"]31[/TD]
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[TD="align: right"]99[/TD]
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[/TR]
[TR]
[TD="colspan: 6"]there are 5 shifts and for now a week is 3 days[/TD]
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[/TR]
[TR]
[TD="colspan: 8"]you want to have an overview of any shifts not yet "covered"[/TD]
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[/TR]
[TR]
[TD="colspan: 8"]on this shift deployment sheet each manager "fills" the shifts[/TD]
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[TD="colspan: 5"]the cells are numbered 1 to 45 at the start[/TD]
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[TD]day1[/TD]
[TD]day1[/TD]
[TD]day1[/TD]
[TD]day1[/TD]
[TD]day1[/TD]
[TD]day2[/TD]
[TD]day2[/TD]
[TD]day2[/TD]
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[TD]day2[/TD]
[TD]day3[/TD]
[TD]day3[/TD]
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[TD]shift1[/TD]
[TD]shift2[/TD]
[TD]shift3[/TD]
[TD]shift4[/TD]
[TD]shift5[/TD]
[TD]shift1[/TD]
[TD]shift2[/TD]
[TD]shift3[/TD]
[TD]shift4[/TD]
[TD]shift5[/TD]
[TD]shift1[/TD]
[TD]shift2[/TD]
[TD]shift3[/TD]
[TD]shift4[/TD]
[TD]shift5[/TD]
[TD="align: right"]1[/TD]
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[/TR]
[TR]
[TD]dept1[/TD]
[TD]manager1[/TD]
[TD]emp1[/TD]
[TD]emp2[/TD]
[TD]emp3[/TD]
[TD]emp4[/TD]
[TD]emp5[/TD]
[TD]emp1[/TD]
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[TD]emp3[/TD]
[TD]emp6[/TD]
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[TD]emp1[/TD]
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[/TR]
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[TD]dept2[/TD]
[TD]manager2[/TD]
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[TD]emp11[/TD]
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[TD]emp13[/TD]
[TD]emp14[/TD]
[TD]emp10[/TD]
[TD]emp11[/TD]
[TD]emp12[/TD]
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[TD]emp14[/TD]
[TD="align: right"]26[/TD]
[TD]emp11[/TD]
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[TD]emp14[/TD]
[TD="align: right"]26[/TD]
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[/TR]
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[TD]dept3[/TD]
[TD]manager3[/TD]
[TD]emp19[/TD]
[TD]emp20[/TD]
[TD]emp21[/TD]
[TD]emp22[/TD]
[TD]emp23[/TD]
[TD="align: right"]36[/TD]
[TD]emp20[/TD]
[TD]emp21[/TD]
[TD]emp22[/TD]
[TD="align: right"]40[/TD]
[TD]emp25[/TD]
[TD]emp26[/TD]
[TD="align: right"]43[/TD]
[TD]emp27[/TD]
[TD]emp28[/TD]
[TD="align: right"]43[/TD]
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[TD="colspan: 3"]UNFILLED SHIFTS[/TD]
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[TD]emp4[/TD]
[TD="align: right"]1[/TD]
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[TD="colspan: 2"]unfilled shifts[/TD]
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[TD]emp5[/TD]
[TD="align: right"]1[/TD]
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[TD="colspan: 5"]shifts worked[/TD]
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[TD]position[/TD]
[TD]row[/TD]
[TD]dept[/TD]
[TD]manager[/TD]
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[TD]emp6[/TD]
[TD="align: right"]1[/TD]
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[TD="colspan: 3"]by each[/TD]
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[TD]dept1[/TD]
[TD]manager1[/TD]
[TD="align: right"]0[/TD]
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[TD="align: right"]1[/TD]
[TD="align: right"]43[/TD]
[TD="align: right"]3[/TD]
[TD]dept3[/TD]
[TD]manager3[/TD]
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[TD]emp7[/TD]
[TD="align: right"]1[/TD]
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[TD="colspan: 4"]employee[/TD]
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[TD]dept2[/TD]
[TD]manager2[/TD]
[TD="align: right"]1[/TD]
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[TD="align: right"]2[/TD]
[TD="align: right"]40[/TD]
[TD="align: right"]3[/TD]
[TD]dept3[/TD]
[TD]manager3[/TD]
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[TD]emp8[/TD]
[TD="align: right"]1[/TD]
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[TD]dept3[/TD]
[TD]manager3[/TD]
[TD="align: right"]3[/TD]
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[TD="align: right"]3[/TD]
[TD="align: right"]36[/TD]
[TD="align: right"]3[/TD]
[TD]dept3[/TD]
[TD]manager3[/TD]
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[TD]emp9[/TD]
[TD="align: right"]1[/TD]
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[TD="align: right"]4[/TD]
[TD="align: right"]26[/TD]
[TD="align: right"]2[/TD]
[TD]dept2[/TD]
[TD]manager2[/TD]
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[TD]emp10[/TD]
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[TD="align: right"]5[/TD]
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[TD]emp11[/TD]
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[TD="align: right"]6[/TD]
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[TD]emp12[/TD]
[TD="align: right"]3[/TD]
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[TD="colspan: 2"]total unfilled[/TD]
[TD="align: right"]4[/TD]
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[TD="align: right"]7[/TD]
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[TD]emp13[/TD]
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[TD="align: right"]8[/TD]
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[TD]emp14[/TD]
[TD="align: right"]3[/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]9[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp15[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
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[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD="align: right"]10[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp16[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD="align: right"]11[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp17[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
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[/TR]
[TR]
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[TD="align: right"]12[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp18[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD="align: right"]13[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp19[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD][/TD]
[TD="align: right"]14[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp20[/TD]
[TD="align: right"]2[/TD]
[TD][/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD="align: right"]15[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp21[/TD]
[TD="align: right"]2[/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD="align: right"]16[/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp22[/TD]
[TD="align: right"]2[/TD]
[TD][/TD]
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[/TR]
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[TD="align: right"]17[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp23[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD][/TD]
[TD][/TD]
[TD="align: right"]18[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp24[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]19[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp25[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD][/TD]
[TD="align: right"]20[/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]emp26[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD][/TD]
[TD="align: right"]21[/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD]emp27[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD="align: right"]22[/TD]
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[/TR]
[TR]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

 

[steve89]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

so this looks good except its just 1 department and no managers are needed on the schedule just AM 1, AM 2, AM 3, AM 4, PM 1, PM 2 & PM 3. We currently have 10 employees filling 7 shifts while the other 3 are off. No need for department either that can be removed. Also no shift is kept the same for an employees it rotates. I would like to the formula to just understand that on row C10-C21 if a day is suppose to have filled shifts that I listed above then a message needs to be returned stating the exact shifts I need to fill to close my schedule.

 

[oldbrewer]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

I have given you a table of unfilled shifts - you can see the approach - just fine tune it to what you want...

 

[steve89]

Re: Need help..Want to return a TEXT value if certain TEXT is missing

hi i know its been a long time im just getting back into writing excel formulas and still need help with this one.