Pivottable for Yes, No, N/A Responses - Why is it so convoluted?

T

trikky

New Member
Joined
Dec 28, 2016
Messages
32
I have a table where rows are individual submissions, and columns are questions within those submissions. Submissions contain information such as name, month & location, and questions are answered with either Yes, No or N/A.

[TABLE="width: 384"]
<tbody>[TR]
[TD="width: 64, bgcolor: transparent"][/TD]
[TD="width: 64, bgcolor: transparent"]
A​
[/TD]
[TD="width: 64, bgcolor: transparent"]
B​
[/TD]
[TD="width: 64, bgcolor: transparent"]
C​
[/TD]
[TD="width: 64, bgcolor: transparent"]
D​
[/TD]
[TD="width: 64, bgcolor: transparent"]
E​
[/TD]
[TD="width: 64, bgcolor: transparent"]
F​
[/TD]
[TD="width: 64, bgcolor: transparent"]
G
​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
1​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Name​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Month​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q1​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q2​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q3​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q5​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
2​
[/TD]
[TD="width: 64, bgcolor: transparent"]Fred
[/TD]
[TD="width: 64, bgcolor: transparent"]Feb
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
3​
[/TD]
[TD="width: 64, bgcolor: transparent"]Betty
[/TD]
[TD="width: 64, bgcolor: transparent"]Jan
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]No

[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]Barney
[/TD]
[TD="width: 64, bgcolor: transparent"]Jan
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]No

[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
5​
[/TD]
[TD="width: 64, bgcolor: transparent"]Wilma
[/TD]
[TD="width: 64, bgcolor: transparent"]Jan
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
6​
[/TD]
[TD="width: 64, bgcolor: transparent"]Fred
[/TD]
[TD="width: 64, bgcolor: transparent"]Jan
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]No

[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
7​
[/TD]
[TD="width: 64, bgcolor: transparent"]Betty
[/TD]
[TD="width: 64, bgcolor: transparent"]Mar
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
8​
[/TD]
[TD="width: 64, bgcolor: transparent"]Barney
[/TD]
[TD="width: 64, bgcolor: transparent"]Mar
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]No

[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
9​
[/TD]
[TD="width: 64, bgcolor: transparent"]Wilma
[/TD]
[TD="width: 64, bgcolor: transparent"]Feb
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
10​
[/TD]
[TD="width: 64, bgcolor: transparent"]Fred
[/TD]
[TD="width: 64, bgcolor: transparent"]Feb
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
11​
[/TD]
[TD="width: 64, bgcolor: transparent"]Betty
[/TD]
[TD="width: 64, bgcolor: transparent"]Feb
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
12​
[/TD]
[TD="width: 64, bgcolor: transparent"]Barney
[/TD]
[TD="width: 64, bgcolor: transparent"]Jan
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[/TR]
</tbody>[/TABLE]

My goal is to get a pivottable that will give me an accurate count of the responses to the questions, that can be drilled down by name and month.

[TABLE="width: 288"]
<tbody>[TR]
[TD="width: 64, bgcolor: transparent"][/TD]
[TD="width: 64, bgcolor: transparent"]
Q1​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q2​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q3​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
Q5​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]Yes
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
2​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
1​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]No
[/TD]
[TD="width: 64, bgcolor: transparent"]
6​
[/TD]
[TD="width: 64, bgcolor: transparent"]
3​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
5​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]N/A
[/TD]
[TD="width: 64, bgcolor: transparent"]
1​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
5​
[/TD]
[TD="width: 64, bgcolor: transparent"]
3​
[/TD]
[TD="width: 64, bgcolor: transparent"]
5​
[/TD]
[/TR]
</tbody>[/TABLE]

or

[TABLE="width: 192"]
<tbody>[TR]
[TD="width: 64, bgcolor: transparent"][/TD]
[TD="width: 64, bgcolor: transparent"]
Yes
​
[/TD]
[TD="width: 64, bgcolor: transparent"]
No​
[/TD]
[TD="width: 64, bgcolor: transparent"]
N/A​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
Q1​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
6​
[/TD]
[TD="width: 64, bgcolor: transparent"]
1​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
Q2​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
3​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
Q3​
[/TD]
[TD="width: 64, bgcolor: transparent"]
2​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
5​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
Q4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
4​
[/TD]
[TD="width: 64, bgcolor: transparent"]
3​
[/TD]
[/TR]
[TR]
[TD="width: 64, bgcolor: transparent"]
Q5​
[/TD]
[TD="width: 64, bgcolor: transparent"]
1​
[/TD]
[TD="width: 64, bgcolor: transparent"]
5​
[/TD]
[TD="width: 64, bgcolor: transparent"]
5​
[/TD]
[/TR]
</tbody>[/TABLE]

However, no matter the options I’ve tried in the pivottable,I can’t get something that gives accurate numbers. I’ve tried various options in the pivottable layout quadrants, to no avail. I’ve created a helper column with random Yes No or N/A responses to use that as the basis for the title, but without luck.

What am I doing wrong here? All I want is a simple Yes/No count (preferably percentage) for each question, that can be sliced based on the other columns in the source data.

Thanks in advance.
 
Last edited:

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The Excel team increased the size of the grid in 2007. There are 2^20 rows and 2^14 columns for a total of 17 billion cells.
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To get the Pivot you want, the data would need to be in a format like the below.

[TABLE="width: 500"]
<tbody>[TR]
[TD]Name[/TD]
[TD]Month[/TD]
[TD]Q[/TD]
[TD]y/n/na[/TD]
[/TR]
[TR]
[TD]Fred[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Feb[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q1[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]No[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]Fred[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Feb[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q2[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]No[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]Fred[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Feb[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q3[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]No[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]Fred[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Feb[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q4[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64, align: center"]#N/A[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]Fred[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Feb[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q5[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]No[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Betty[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Jan[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q1[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]No[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Betty[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Jan[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q2[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]No[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Betty[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Jan[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q3[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64, align: center"]#N/A[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Betty[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Jan[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q4[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64, align: center"]#N/A[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Betty[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Jan[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]Q5[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="width: 64"]No[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]


You may want to use COUNTIF instead to get the result you are after.
 
Upvote 0
mrshl9898 said:
To get the Pivot you want, the data would need to be in a format like the below.
Click to expand...
Thanks.

Won't work for me as the data source can't be changed (SharePoint list). I'll have to go with a less flexible summary.

Appreciate your time and the information you provided.
 
Upvote 0
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