Pivot Table Running balance Problem

M

mubasher7

New Member
Joined
Aug 25, 2014
Messages
8
[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59"]Date[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Account[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]Description[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64"]Dr[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64"]Cr[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59, align: right"]01-09-14[/TD]
[/TR]
[TR]
[TD="class: xl65, width: 59, align: right"][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Employee A[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]Salary payable[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: right"]40000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59, align: right"]02-09-14[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Employee A[/TD]
[/TR]
[TR]
[TD="class: xl65, width: 81"][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]cheque paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: right"]40000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59, align: right"]03-09-14[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Employee B[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]Salary payable[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: right"]35000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59, align: right"]04-09-14[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Employee B[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]cheque paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: right"]20000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59, align: right"]05-09-14[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Company A[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]raw material purchased[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: right"]50000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59, align: right"]06-09-14[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Employee B[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]Cash paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: right"]10000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][TABLE="width: 59"]
<tbody>[TR]
[TD="class: xl65, width: 59, align: right"]07-09-14[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 81"]
<tbody>[TR]
[TD="class: xl65, width: 81"]Company A[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="class: xl65, width: 189"]cheque paid for raw material[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: right"]50000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

I want to make the pivot table of this which should auto give the balance. Like this


[TABLE="width: 501"]
<tbody>[TR]
[TD="width: 79"]Account Name[/TD]
[TD="width: 155"][/TD]
[TD="width: 67"] [/TD]
[TD="width: 66"] [/TD]
[TD="width: 76"][/TD]
[TD="width: 58"] [/TD]
[/TR]
</tbody>[/TABLE]
[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Date[/TD]
[TD]Descripton[/TD]
[TD]Dr[/TD]
[TD]Cr[/TD]
[TD]Balance[/TD]
[/TR]
</tbody>[/TABLE]


I have used the formulas for this but all in vain.
In this I have first calculated the difference of Cr-Dr, using the Formula option. Then I have calculated the Balance by Running Total of Difference according to Date.

[TABLE="width: 501"]
<tbody>[TR]
[TD="class: xl65, width: 79"]Account Name[/TD]
[TD="class: xl65, width: 155"][/TD]
[TD="class: xl65, width: 67"] [/TD]
[TD="class: xl65, width: 66"] [/TD]
[TD="class: xl65, width: 76"] [/TD]
[TD="class: xl65, width: 58"] [/TD]
[/TR]
</tbody>[/TABLE]
[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Date[/TD]
[TD]Description[/TD]
[TD]Dr[/TD]
[TD]Cr[/TD]
[TD]Difference[/TD]
[TD]Balance[/TD]
[/TR]
</tbody>[/TABLE]

But problem here is while calculating Balance Pivot Table considers the Description and gives the value according to Description. But when the Description column is deleted it gives the right Balance.

[TABLE="width: 234"]
<tbody>[TR]
[TD]Account[/TD]
[TD](All)
[/TD]
[/TR]
</tbody>[/TABLE]
[TABLE="class: grid, width: 500"]
<tbody>[TR]
[/TR]
[TR]
[/TR]
[TR]
[/TR]
[TR]
[/TR]
</tbody>[/TABLE]

[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Date[/TD]
[TD]Description[/TD]
[TD]Dr[/TD]
[TD]Cr[/TD]
[TD]Difference[/TD]
[TD]Balance[/TD]
[/TR]
[TR]
[TD]01-09-14
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="width: 189"]Salary payable[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD]40000[/TD]
[TD]40000[/TD]
[TD]40000[/TD]
[/TR]
[TR]
[TD]02-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="width: 189"]cheque paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]40000[/TD]
[TD][/TD]
[TD]-40000[/TD]
[TD]-40000[/TD]
[/TR]
[TR]
[TD]03-09-14[/TD]
[TD][TABLE="width: 189"]
<colgroup><col></colgroup><tbody>[TR]
[TD]Salary payable[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD]35000[/TD]
[TD]35000[/TD]
[TD]35000[/TD]
[/TR]
[TR]
[TD]04-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD]cheque paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]20000[/TD]
[TD][/TD]
[TD]-20000[/TD]
[TD]-20000[/TD]
[/TR]
[TR]
[TD]05-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD]raw material purchased[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD]50000[/TD]
[TD]50000[/TD]
[TD]50000[/TD]
[/TR]
[TR]
[TD]06-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD]Cash paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]10000[/TD]
[TD][/TD]
[TD]-10000[/TD]
[TD]-10000[/TD]
[/TR]
[TR]
[TD]07-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="width: 189"]cheque paid for raw material[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]50000[/TD]
[TD][/TD]
[TD]-50000[/TD]
[TD]-50000
[/TD]
[/TR]
[TR]
[TD]Grand Total[/TD]
[TD][/TD]
[TD]120000[/TD]
[TD]125000[/TD]
[TD]5000[/TD]
[TD]5000[/TD]
[/TR]
</tbody>[/TABLE]



I Want that it should give Balance like this.


[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Date[/TD]
[TD]Description[/TD]
[TD]Dr[/TD]
[TD]Cr[/TD]
[TD]Difference[/TD]
[TD]Balance[/TD]
[/TR]
[TR]
[TD]01-09-14
[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="width: 189"]Salary payable[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD]40000[/TD]
[TD]40000[/TD]
[TD]40000[/TD]
[/TR]
[TR]
[TD]02-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="width: 189"]cheque paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]40000[/TD]
[TD][/TD]
[TD]-40000[/TD]
[TD]0[/TD]
[/TR]
[TR]
[TD]03-09-14[/TD]
[TD][TABLE="width: 189"]
<colgroup><col></colgroup><tbody>[TR]
[TD]Salary payable[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD]35000[/TD]
[TD]35000[/TD]
[TD]35000[/TD]
[/TR]
[TR]
[TD]04-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD]cheque paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]20000[/TD]
[TD][/TD]
[TD]-20000[/TD]
[TD]15000[/TD]
[/TR]
[TR]
[TD]05-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD]raw material purchased[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD]50000[/TD]
[TD]50000[/TD]
[TD]65000[/TD]
[/TR]
[TR]
[TD]06-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD]Cash paid for salary[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]10000[/TD]
[TD][/TD]
[TD]-10000[/TD]
[TD]55000[/TD]
[/TR]
[TR]
[TD]07-09-14[/TD]
[TD][TABLE="width: 189"]
<tbody>[TR]
[TD="width: 189"]cheque paid for raw material[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]50000[/TD]
[TD][/TD]
[TD]-50000[/TD]
[TD]5000[/TD]
[/TR]
[TR]
[TD]Grand Total[/TD]
[TD][/TD]
[TD]120000[/TD]
[TD]125000[/TD]
[TD]5000[/TD]
[TD]5000[/TD]
[/TR]
</tbody>[/TABLE]

But due to Description column Pivot Table does not generate Balance column like this. But when I remove Description column it gives the right balance but I need Description column in my Pivot Table.

​Please help me in this regard.
 
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Add a calculated column to your source data (formula in F2 copied down):


Excel 2010
ABCDEFGHIJK
1DateAccountDescriptionDrCrBalanceDateAccountDescriptionSum of Balance
201/09/2014Employee ASalary payable400004000001/09/2014Employee ASalary payable40000
302/09/2014Employee Acheque paid for salary40000002/09/2014Employee Acheque paid for salary0
403/09/2014Employee BSalary payable350003500003/09/2014Employee BSalary payable35000
504/09/2014Employee Bcheque paid for salary200001500004/09/2014Employee Bcheque paid for salary15000
605/09/2014Company Araw material purchased500005000005/09/2014Company Araw material purchased50000
706/09/2014Employee BCash paid for salary10000500006/09/2014Employee BCash paid for salary5000
807/09/2014Company Acheque paid for raw material50000007/09/2014Company Acheque paid for raw material0
Sheet1
Cell Formulas
RangeFormula
F2=SUMIF(B$2:B2,B2,E$2:E2)-SUMIF(B$2:B2,B2,D$2:D2)
 
Upvote 0
I want to organize the data so that I can have the balance of different Accounts also in Pivot table e.g for Employee A.
And if I add Balance column in Source data, I won't be able to create correct pivot table.
 
Upvote 0
Here's the pivot table:


Excel 2010
HIJK
1DateAccountDescriptionSum of Balance
201/09/2014Employee ASalary payable40000
302/09/2014Employee Acheque paid for salary0
403/09/2014Employee BSalary payable35000
504/09/2014Employee Bcheque paid for salary15000
605/09/2014Company Araw material purchased50000
706/09/2014Employee BCash paid for salary5000
807/09/2014Company Acheque paid for raw material0
Sheet1


What results would you expect in column F?
 
Upvote 0
I want to make the ledger that give running balance in Column F. But in pivot table it should show balance according to different Accounts.
 
Upvote 0
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