How do I print a Mail Merge Doc with letterhead every other page?

[holmep]

Hi,

I am hoping someone might be able to point me in the correct direction. Does anyone know how to print a mail merged doc (approx. 200 pages/100 letters) so the company letter head is on every other page and that would come out of a different printer tray?

We are using Office 2010.

Many thanks in advance,
Paul

 

[JulianaMcM]

Here's a more complete set of directions.

How to set-up Word 2010 to print four page letters with the first two pages double-sided on letterhead

Go to Page Layout|Page Setup, Layout tab and check Different First Page.
Then click on the Paper tab and set the Paper source for the First page as your Letterhead Tray.
Click OK to close the dialog box.

When you merge and get to the Print dialog box, select printer Properties.
Under Setup set Duplex to Open to Left (double-sided)
The click on the Paper tab, set Paper Selection to Front Cover.
Then for the Front Cover|Input Tray select your Letterhead Tray and the Both Sides option.
Note: You may want to also set the Output Tray to Finisher Shift Tray for large jobs if available.
Click OK to close the dialog box.

Click OK to print and it should come out correctly!

NOTE: You may need to have the letterhead inserted upside down in your Letterhead Tray for this print job. I suggest you merge just records 1-2 to printer the first time to ensure all of your settings are correct.

 

[Macropod]

Hi Juliana,

Everything in your 2nd paragraph of instructions is printer-specific. That means the steps for your system won't necessarily work for someone using a different printer.

 

[JulianaMcM]

Paul,

Thanks for pointing that out!

Hopefully others will be able to adapt it to their own printer situation.

Have a great day!

Juliana

 

[goaliejerryy]

Someone above said this, which was 95% correct but omitted one step:

Click on Layout|Page Setup > Layout > Different First Page. This allows you to define different margins (eg top/bottom) for the first page to accommodate the space required for the letterhead). Then, before dismissing the Page Setup dialogue box, click on Paper tab and choose the appropriate trays for the first page and other pages, respectively.

KEY MISSING STEP:

So I have a document that is a series of the same letter, each with a different address, and each letter seperated by section breaks.

What is MISSING from the discussion above is that when you go to Page Layout > Page Setup > Paper tab and setup your "first page" and "other pages" tray selections, look at the bottom of the window for the "Apply to:" pull down menu, and apply to "Whole Document."

That missing step is likely why holmep was still getting only the very first page on letter head.

I've got it printing each letter on its own letter head, with rest of letter on regular paper. PERFECT!