Help making VBA Gmail mail merge code work

R

robgoldstein

Board Regular
Joined
Oct 26, 2013
Messages
165
Office Version
  1. 2019
Platform
  1. Windows
I am adapting some code to make a mail merge work directly from Excel using a Gmail address, but I am having some problems. Any help would certainly be appreciated.
I want this to send an email to every column that does not equal "not scheduled this week" in column "I"
my info is in the following columns

First Name: C
Team: H
Game Date: I
Game Location: J
Game time: K
Field:L
Email: M


Code: 
Sub SendWith_SMTP_Gmail_To_Parent()
'Works On Windows (Not Mac). Mac Users Should Use Zapier Integration
'Created by Randy Austin www.ExcelForFreelancers.com
Dim EmailMsg, EmailConf As Object
Dim Subj, Mess, Json, URL, LastName, FirstName, Email, Attach As String
Dim ContactRow, LastRow, SentCounter As Long
Dim EmailFields As Variant
Set EmailMsg = CreateObject("CDO.Message") 'CDO (Collaboration Data Objects) -Make sure you have the 'CDO For Windows' Library Selected
Set EmailConf = CreateObject("CDO.Configuration")
    EmailConf.Load -1    ' Set CDO Source Defaults
     Set EmailFields = EmailConf.Fields
     With EmailFields
        .Item("http://schemas.microsoft.com/cdo/configuration/sendusing") = 2
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpserver") = "smtp.gmail.com"
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpserverport") = 465
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpusessl") = True
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpauthenticate") = 1
        .Item("http://schemas.microsoft.com/cdo/configuration/sendusername") = "Robgoldstein@gmail.com"
        .Item("http://schemas.microsoft.com/cdo/configuration/sendpassword") = "password"
        .Update
     End With
With Sheet1
    
    
    LastRow = .Range("E999").End(xlUp).Row 'Get Last Row Of Table
    
    For ContactRow = 2 To 55
        Subj = .Range("B53").Value 'Email Subject
        Mess = .Range("B54").Value 'Email Message
        If .Range("I" & ContactRow).Value <> "not scheculed this week" Then GoTo NextRow
        FirstName = .Range("C" & ContactRow).Value
        Date = .Range("I" & ContactRow).Value
        Team = .Range("H" & ContactRow).Value
        Location = .Range("J" & ContactRow).Value
        Time = .Range("K" & ContactRow).Value
        Field = .Range("L" & ContactRow).Value
        Email = .Range("M" & ContactRow).Value
        Subj = Replace(Replace(Subj, "#date", Date), "#LastName#", LastName)
         Mess = Replace(Replace(Mess, "#FirstName#", FirstName), "#LastName#", LastName)
        Mess = Replace(Replace(Mess, "#FirstName#", FirstName), "#team#", Team),"#date#", Date), "#location#",Location), "#gametime#",Time"), "#field#",Field)
       
        With EmailMsg
            Set .Configuration = EmailConf
            .To = Email
            .CC = ""
            .BCC = ""
            .From = """SC Toronto 2011 Boys Winter Soccer"" <robgoldstein@gmail.com>"
            .Subject = Subj
             If Attach <> Empty Then .AddAttachment Attach
            .TextBody = Mess
            .Send
        End With
        SentCounter = SentCounter + 1
NextRow:
    Next ContactRow
    
      'Cleanup
    Set EmailMsg = Nothing
    Set EmailConf = Nothing
    Set EmailFields = Nothing
End With
MsgBox SentCounter & " Emails have been sent"
End Sub
</robgoldstein@gmail.com>
 
Last edited:
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I just edited the code in post 7, so you'll need to copy it again and replace the code you pasted last time.
 
Upvote 0

Excel Facts

How to fill five years of quarters?
Type 1Q-2023 in a cell. Grab the fill handle and drag down or right. After 4Q-2023, Excel will jump to 1Q-2024. Dash can be any character.
Run-time error 13
Type Mismatch.

when debug, i highlights this line
Date = .Range("I" & ContactRow).Value
 
Upvote 0
Why are you trying to alter your system date? :)
 
Upvote 0
Date is a system function, not a variable. You should declare your own variable and make sure the cell actually contains a date first.
 
Upvote 0
OK. Thanks. I Have changed date to gamedate


Code: 
Sub SendWith_SMTP_Gmail_To_Parent()
'Works On Windows (Not Mac). Mac Users Should Use Zapier Integration
'Created by Randy Austin www.ExcelForFreelancers.com
Dim EmailMsg, EmailConf As Object
Dim Subj, Mess, Json, URL, LastName, FirstName, Email, Attach As String
Dim ContactRow, LastRow, SentCounter As Long
Dim EmailFields As Variant
Set EmailMsg = CreateObject("CDO.Message") 'CDO (Collaboration Data Objects) -Make sure you have the 'CDO For Windows' Library Selected
Set EmailConf = CreateObject("CDO.Configuration")
    EmailConf.Load -1    ' Set CDO Source Defaults
     Set EmailFields = EmailConf.Fields
     With EmailFields
        .Item("http://schemas.microsoft.com/cdo/configuration/sendusing") = 2
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpserver") = "smtp.gmail.com"
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpserverport") = 465
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpusessl") = True
        .Item("http://schemas.microsoft.com/cdo/configuration/smtpauthenticate") = 1
        .Item("http://schemas.microsoft.com/cdo/configuration/sendusername") = "sctoronto2011boys@gmail.com"
        .Item("http://schemas.microsoft.com/cdo/configuration/sendpassword") = "2011soccer"
        .Update
     End With
With Sheet1
    
    
    LastRow = .Range("E999").End(xlUp).Row 'Get Last Row Of Table
    
    For ContactRow = 2 To 57
        Subj = .Range("B53").Value 'Email Subject
        Mess = .Range("B54").Value 'Email Message
        If .Range("I" & ContactRow).Value = "not scheduled this week" Then GoTo NextRow
        FirstName = .Range("C" & ContactRow).Value
        GameDate = .Range("I" & ContactRow).Value
        Team = .Range("H" & ContactRow).Value
        Location = .Range("J" & ContactRow).Value
        Time = .Range("K" & ContactRow).Value
        Field = .Range("L" & ContactRow).Value
        Email = .Range("M" & ContactRow).Value
        Subj = Replace(Replace(Subj, "#gamedate", GameDate), "#LastName#", LastName)
         Mess = Replace(Replace(Mess, "#FirstName#", FirstName), "#LastName#", LastName)
         Mess = Replace(Replace(Mess, "#FirstName#", FirstName), "#team#", Team),"#gamedate#", gameDate), "#location#",Location), "#gametime#",Time"), "#field#",Field)
       
        With EmailMsg
            Set .Configuration = EmailConf
            .To = Email
            .CC = ""
            .BCC = ""
            .From = """SC Toronto 2011 Boys Winter Soccer"" <Robgoldstein@gmail.com>"
            .Subject = Subj
             If Attach <> Empty Then .AddAttachment Attach
            .TextBody = Mess
            .Send
        End With
        SentCounter = SentCounter + 1
NextRow:
    Next ContactRow
    
      'Cleanup
    Set EmailMsg = Nothing
    Set EmailConf = Nothing
    Set EmailFields = Nothing
End With
MsgBox SentCounter & " Emails have been sent"
End Sub
 
Upvote 0
still no emails sent.

Syntax error on
Code: 
Mess = Replace(Replace(Mess, "#FirstName#", FirstName), "#team#", Team),"#gamedate#", gameDate), "#location#",Location), "#gametime#",Time"), "#field#",Field)
 
Upvote 0
That's not in my code. Compare mine to yours - you're trying to do 6 Replace operations with only 2 Replace functions.
 
Upvote 0
OMG. I am so sorry. I copied your code into a new macro to keep it seperate and sent the wrong code.

Error I am getting now is
Run-Time Error -'2147220979 (8004020d)':
At least one of the From or Sender fields is required, and neither was found.
When i hit debug it highlights the "send" field.

Code: 
Sub SendWith_SMTP_Gmail_To_Parent2()
'Works On Windows (Not Mac). Mac Users Should Use Zapier Integration
'Created by Randy Austin www.ExcelForFreelancers.com
   Dim Subj, Mess, Json, URL, LastName, FirstName, Email, Attach As String
   Dim ContactRow, LastRow, SentCounter As Long
   With Sheet1


      LastRow = .Range("E999").End(xlUp).Row   'Get Last Row Of Table


      For ContactRow = 2 To 55


         Subj = .Range("B53").Value   'Email Subject
         Mess = .Range("B54").Value   'Email Message
         If .Range("I" & ContactRow).Value <> "not scheduled this week" Then
         FirstName = .Range("C" & ContactRow).Value
         GameDate = .Range("I" & ContactRow).Value
         Team = .Range("H" & ContactRow).Value
         Location = .Range("J" & ContactRow).Value
         gameTime = .Range("K" & ContactRow).Value
         Field = .Range("L" & ContactRow).Value
         Email = .Range("M" & ContactRow).Value
         Subj = Replace(Replace(Subj, "#date", Date), "#LastName#", LastName)
         Mess = Replace(Replace(Mess, "#FirstName#", FirstName), "#LastName#", LastName)
         Mess = Replace(Replace(Mess, "#team#", Team), "#gamedate#", Date)
         Mess = Replace(Replace(Replace(Mess, "#location#", Location), "#gametime#", gameTime), "#field#", Field)




         Dim EmailMsg As Object
         Set EmailMsg = NewCDOMessage
         With EmailMsg
            .To = Email
            .CC = ""
            .BCC = ""
            .From = """SC Toronto 2011 Boys Winter Soccer"" "
            .Subject = Subj
            If Attach <> Empty Then .AddAttachment Attach
            .TextBody = Mess
            .Send
         End With
         SentCounter = SentCounter + 1
       End If
      Next ContactRow


      'Cleanup
      Set EmailMsg = Nothing
      Set EmailConf = Nothing
      Set EmailFields = Nothing
   End With
   MsgBox SentCounter & " Emails have been sent"
End Sub
Function NewCDOMessage() As Object
   Dim EmailConf As Object
   Dim EmailFields As Variant
   Set NewCDOMessage = CreateObject("CDO.Message")   'CDO (Collaboration Data Objects) -Make sure you have the 'CDO For Windows' Library Selected
   Set EmailConf = CreateObject("CDO.Configuration")
   EmailConf.Load -1    ' Set CDO Source Defaults
   Set EmailFields = EmailConf.Fields
   With EmailFields
      .Item("http://schemas.microsoft.com/cdo/configuration/sendusing") = 2
      .Item("http://schemas.microsoft.com/cdo/configuration/smtpserver") = "smtp.gmail.com"
      .Item("http://schemas.microsoft.com/cdo/configuration/smtpserverport") = 465
      .Item("http://schemas.microsoft.com/cdo/configuration/smtpusessl") = True
      .Item("http://schemas.microsoft.com/cdo/configuration/smtpauthenticate") = 1
      .Item("http://schemas.microsoft.com/cdo/configuration/sendusername") = "sctoronto2011boys@gmail.com"
      .Item("http://schemas.microsoft.com/cdo/configuration/sendpassword") = "2011soccer"
      .Update
   End With
   Set NewCDOMessage.Configuration = EmailConf


End Function
 
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