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Excel Formula/VBA-Conditional Sum to find contra from multiple entries
Hi Experts,
I have a sheet which runs into over 30000 rows. I need to find contra entries within a company in column B for a each job in column C. Basically I need to find which transactions sum to 0 in column K (Balance in Base). so for example, in company code IN9073 in column B, there are 30 transactions which sum to 3,000 in column K (Balance in base). I have manually identified whether in each transaction is contra on not in column L (Marker2). If a particular transaction is not summing to 0, I have marked it as WIP.
The problem is there can be transaction with amount + and - which can be identified AND transactions where different amounts with different signs sum to 0.
I need this to be achieved by way of some formula or VBA. I tried sumifs but failed when there are 10 transactions out of which 8 are contra and 2 are not.
The HTML of my excel is below,
P.s. Rounding off to 1 or 2 is completely allowed
Thanks in advance.
Book1 A B C D E F G H I J K L 1 Company No. Company Code Job No. Account No. Trans. No. Journal No. Date Posted Entry Date Debits Credits Balance in Base Manual 58 110 IN9073 1106957 116005 110121001 110142238 30/11/2010 30/11/2010 1,000.00 0.00 1,000 CONTRA 59 110 IN9073 1106957 116005 110121001 110142238 30/11/2010 30/11/2010 2,000.00 0.00 2,000 CONTRA 60 110 IN9073 1106957 116005 110154724 110132617 31/03/2010 29/03/2010 0.00 38,500.00 -38,500 CONTRA 61 110 IN9073 1106957 116005 110764577 110130453 08/02/2010 08/02/2010 1,000.00 0.00 1,000 CONTRA 62 110 IN9073 1106957 116005 110764585 110130462 08/02/2010 08/02/2010 1,000.00 0.00 1,000 CONTRA 63 110 IN9073 1106957 116005 110764616 110130494 08/02/2010 08/02/2010 1,000.00 0.00 1,000 CONTRA 64 110 IN9073 1106957 116005 110764640 110130524 08/02/2010 08/02/2010 1,000.00 0.00 1,000 CONTRA 65 110 IN9073 1106957 116005 110764685 110130578 09/02/2010 09/02/2010 1,000.00 0.00 1,000 CONTRA 66 110 IN9073 1106957 116005 110764720 110130627 10/02/2010 10/02/2010 1,000.00 0.00 1,000 CONTRA 67 110 IN9073 1106957 116005 110764905 110131043 22/02/2010 22/02/2010 1,000.00 0.00 1,000 CONTRA 68 110 IN9073 1106957 116005 110764910 110131057 22/02/2010 22/02/2010 12,500.00 0.00 12,500 CONTRA 69 110 IN9073 1106957 116005 110765119 110131578 05/03/2010 05/03/2010 1,000.00 0.00 1,000 CONTRA 70 110 IN9073 1106957 116005 110765232 110131794 13/03/2010 13/03/2010 1,000.00 0.00 1,000 CONTRA 71 110 IN9073 1106957 116005 110765288 110131850 13/03/2010 13/03/2010 2,000.00 0.00 2,000 CONTRA 72 110 IN9073 1106957 116005 110765292 110131854 13/03/2010 13/03/2010 3,000.00 0.00 3,000 CONTRA 73 110 IN9073 1106957 116005 110765294 110131856 13/03/2010 13/03/2010 1,000.00 0.00 1,000 CONTRA 74 110 IN9073 1106957 116005 110765309 110131871 13/03/2010 13/03/2010 1,000.00 0.00 1,000 CONTRA 75 110 IN9073 1106957 116005 110765320 110131882 13/03/2010 13/03/2010 1,000.00 0.00 1,000 CONTRA 76 110 IN9073 1106957 116005 110765340 110131902 13/03/2010 13/03/2010 1,000.00 0.00 1,000 CONTRA 77 110 IN9073 1106957 116005 110765355 110131917 15/03/2010 15/03/2010 1,000.00 0.00 1,000 CONTRA 78 110 IN9073 1106957 116005 110765391 110132005 16/03/2010 16/03/2010 1,000.00 0.00 1,000 CONTRA 79 110 IN9073 1106957 116005 110765543 110132290 23/03/2010 23/03/2010 2,000.00 0.00 2,000 CONTRA 80 110 IN9073 1106957 116005 110765544 110132291 23/03/2010 23/03/2010 2,000.00 0.00 2,000 CONTRA 81 110 IN9073 1106957 116005 110765546 110132293 23/03/2010 23/03/2010 2,000.00 0.00 2,000 CONTRA 82 110 IN9073 1106957 116005 110766401 110134451 21/05/2010 21/05/2010 0.00 1,000.00 -1,000 CONTRA 83 110 IN9073 1106957 116005 110766402 110134452 21/05/2010 21/05/2010 0.00 1,000.00 -1,000 CONTRA 84 110 IN9073 1106957 116005 110766403 110134454 21/05/2010 21/05/2010 0.00 1,000.00 -1,000 CONTRA 85 110 IN9073 1106957 116030 110719684 110141015 30/10/2010 28/10/2010 1,000.00 0.00 1,000 WIP 86 110 IN9073 1106957 116030 110719686 110141015 30/10/2010 28/10/2010 1,000.00 0.00 1,000 WIP 87 110 IN9073 1106957 116030 110719688 110141015 30/10/2010 28/10/2010 1,000.00 0.00 1,000 WIP
Last edited: Feb 11, 2019
Hi Akuini,
How to show all formulas in Excel?
Press Ctrl+` to show all formulas. Press it again to toggle back to numbers. The grave accent is often under the tilde on US keyboards.
A requirement has come up to modify the code to accommodate another variable. Do you think we can do this?
Please explain the new requirement.
Please explain the new requirement.
So there is one more column called "JournalType" (It may not be present in datasheets which I shared earlier assuming it is not relevant), a transaction should not be marked as WIP if a journaltype is "Invoice". The reason is, it will always be Contra with some other transactions. Rest every logic remains the same as per previous code.
Let me know in case you need a sample workbook to work upon.
Let me know in case you need a sample workbook to work upon.
Yes, I need it.
Okay, I will share the file with you first thing tomorrow morning.
https://drive.google.com/open?id=1IHtoe1kGYS_5_DmNxrmKuEgAYOyivKdk
File is uploaded to Google drive.
Few things for easy reference:-
1. Job number - Column E
2. Journal Type - Column R
3. Balance in Base - Column V
4. Marker2 in column X - Final tag for WIP / Contra.
5. From Column AG to AJ, populated by Macro.
6. Filter column AG with Yellow cells, These are the transactions where tag should be Contra as journal type is "Invoice".
Let me know in case you need any clarification.
Hi Akuini,
Well, here’s the problem:
It’s possible that the “Invoice” transaction matches multiple transactions (not just 1), for example Job no. 8824072, the “Invoice” transaction is -97.155,00, it matches 35 transactions. It means we can find the match if we try combination of 35 number. As we discussed earlier, too many combination will make the code too long to finish.
So I don't think I can resolve this problem. Sorry.
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No worries. We have to live with it seems.
No sorry from your end. You have been a great help.
Hey Akuini,
