Conditional formating with a formula

[drangle]

I have a spreadsheet of 1400 students and I'm trying to find which ones are eligible for our program. I have adjusted gross income in one column and dependents in another column. I have a countifs that accurately tells me how how many are eligible. But I can't figure out how to highlight the eligible ones. Help, please:

[FONT=&quot]A sample countifs is COUNTIFS(I2:I645,"1",F2:F645,"<24691")[/FONT]<!--[if gte mso 9]><xml> <o:OfficeDocumentSettings> <o:AllowPNG/> </o:OfficeDocumentSettings> </xml><![endif]--><!--[if gte mso 9]><xml> <w:WordDocument> <w:View>Normal</w:View> <w:Zoom>0</w:Zoom> <w:TrackMoves/> <w:TrackFormatting/> <w:PunctuationKerning/> <w:ValidateAgainstSchemas/> <w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid> <w:IgnoreMixedContent>false</w:IgnoreMixedContent> <w:AlwaysShowPlaceholderText>false</w:AlwaysShowPlaceholderText> <w:DoNotPromoteQF/> <w:LidThemeOther>EN-US</w:LidThemeOther> <w:LidThemeAsian>X-NONE</w:LidThemeAsian> <w:LidThemeComplexScript>X-NONE</w:LidThemeComplexScript> <w:Compatibility> <w:BreakWrappedTables/> <w:SnapToGridInCell/> <w:WrapTextWithPunct/> <w:UseAsianBreakRules/> <w:DontGrowAutofit/> <w:SplitPgBreakAndParaMark/> <w:EnableOpenTypeKerning/> <w:DontFlipMirrorIndents/> <w:OverrideTableStyleHps/> </w:Compatibility> <m:mathPr> <m:mathFont m:val="Cambria Math"/> 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<tbody>
[TD="class: xl63, width: 84"]


[/TD]

</tbody>

 

[drangle]

Here is part of the data showing the two columns in question. I am trying to highlight the students whose parents income meet our income/dependents critera.

[TABLE="width: 344"]
<tbody>[TR]
[TD]PARENT AGI[/TD]
[TD]DEPENDENCY[/TD]
[TD]STU EXEMPT[/TD]
[TD] PAR EXEMPT[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]9984[/TD]
[TD]D[/TD]
[TD][/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD="align: right"]65448[/TD]
[TD]X[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]6[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]41841[/TD]
[TD]D[/TD]
[TD][/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]X[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]23710[/TD]
[TD]D[/TD]
[TD][/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD="align: right"]42858[/TD]
[TD]X[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]5[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD="align: right"]2[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD="align: right"]5[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]34817[/TD]
[TD]D[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]4[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]I[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]34450[/TD]
[TD]D[/TD]
[TD][/TD]
[TD="align: right"]4[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]D[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]68128[/TD]
[TD]D[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD="align: right"]28734[/TD]
[TD]D[/TD]
[TD][/TD]
[TD="align: right"]4[/TD]
[/TR]
[TR]
[TD="align: right"]18755[/TD]
[TD]D[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]4[/TD]
[/TR]
[TR]
[TD="align: right"]25000[/TD]
[TD]D[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]2[/TD]
[/TR]
</tbody>[/TABLE]


[TABLE="width: 500"]
<tbody>[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

 

[ClaireS]

So Columns F and I are "Parent Agi" and "Par Exempt"? Again, there is no entry where the "Par Exempt" = 3, so no rows will be formatted. If the "Par Exempt" should be LESS THAN OR EQUAL TO 3, then your formula is:​

[LEFT][COLOR=#222222][FONT=Verdana]=AND($F2<31171,$I2<=3)[/FONT][/COLOR][/LEFT]

Tweak the numbers and operators to suit:
= Equal to
< Less than
<= Less than or Equal to
> Greater than
>= Greater than or equal to
<> Not equal to.

Good luck!

 

[drangle]

Yes, but as in the previous post, I do have cells highlighted that were out of the range. This one, lower in the spreadsheet, was highlighted.

[TABLE="width: 344"]
<colgroup><col><col><col><col></colgroup><tbody>[TR]
[TD="align: right"]91962[/TD]
[TD]D[/TD]
[TD][/TD]
[TD="align: right"]5[/TD]
[/TR]
</tbody>[/TABLE]

 

[ClaireS]

I think the CF is confused by all the blank cells. Try this (adjusting for values as necessary):

[FONT=Verdana]AND(ISNUMBER($F2),$F2<=31171,ISNUMBER($I2),$I2<3)[/FONT]

If this still doesn't give the results you expect, please explain your criteria very carefully, remembering that other people on the forum don't know your processes.

 

[drangle]

I think the CF is confused by all the blank cells. Try this (adjusting for values as necessary):

[FONT=Verdana]AND(ISNUMBER($F2),$F2<=31171,ISNUMBER($I2),$I2<3)[/FONT]

Okay, I finally got it to work by changing the highlight color. I was using yellow and changed to a darker gray. It worked fine. It is strange to me but I presume there is an explanation somewhere.

Thanks for replying.

D

 

[Fluff]

What range did select, before setting up the CF rule?

 

[drangle]

I think the CF is confused by all the blank cells. Try this (adjusting for values as necessary):

[FONT=Verdana]AND(ISNUMBER($F2),$F2<=31171,ISNUMBER($I2),$I2<3)[/FONT]

If this still doesn't give the results you expect, please explain your criteria very carefully, remembering that other people on the forum don't know your processes.

I got yellow to highlight with your formula. Thanks!!

 

[drangle]

F2:f1446

 

[Fluff]

That range is fine, not sure if you are aware but the formula needs to reference the first row in the applies to range. So if you had selected F1:F1446 then with the formulas supplied it would always highlight the cell above the correct cell.

 

[drangle]

Thanks.