Center wise duty list creation from an existing mixed duty list

awanak

awanak

New Member
Joined
Oct 6, 2018
Messages
37
Office Version
  1. 2019
Platform
  1. Windows
I want to create a center wise duty list from an existing mixed center wise duty list

Mixed center wise duty list
[TABLE="width: 302"]
<tbody>[TR]
[TD]S.No
[/TD]
[TD]Name
[/TD]
[TD]Center
[/TD]
[/TR]
[TR]
[TD]1
[/TD]
[TD]Gul Nisar
[/TD]
[TD]Lahore-1
[/TD]
[/TR]
[TR]
[TD]2
[/TD]
[TD]Jamil Ahmad Siddiqui
[/TD]
[TD]Lahore-5
[/TD]
[/TR]
[TR]
[TD]3
[/TD]
[TD]Muhammad Ashraf
[/TD]
[TD]Lahore-2
[/TD]
[/TR]
[TR]
[TD]4
[/TD]
[TD]Naeem Akhtar
[/TD]
[TD]Lahore-4
[/TD]
[/TR]
[TR]
[TD]5
[/TD]
[TD]Munir Ahmad Malik
[/TD]
[TD]Lahore-2
[/TD]
[/TR]
[TR]
[TD]6
[/TD]
[TD]Muhammad Amjad
[/TD]
[TD]Lahore-2
[/TD]
[/TR]
[TR]
[TD]7
[/TD]
[TD]Muhammad Saleem Arain
[/TD]
[TD]Lahore-3
[/TD]
[/TR]
[TR]
[TD]8
[/TD]
[TD]Zubair Khan
[/TD]
[TD]Lahore-1
[/TD]
[/TR]
[TR]
[TD]9
[/TD]
[TD]S.M. Ibrahim
[/TD]
[TD]Lahore-1
[/TD]
[/TR]
[TR]
[TD]10
[/TD]
[TD]Muhammad Khan
[/TD]
[TD]Lahore-7
[/TD]
[/TR]
[TR]
[TD]11
[/TD]
[TD]Bashir Ahmad
[/TD]
[TD]Lahore-6
[/TD]
[/TR]
[TR]
[TD]12
[/TD]
[TD]Naseer Khan
[/TD]
[TD]Lahore-9
[/TD]
[/TR]
[TR]
[TD]13
[/TD]
[TD]Fida Muhammad
[/TD]
[TD]Lahore-2
[/TD]
[/TR]
[TR]
[TD]14
[/TD]
[TD]Alam Shah
[/TD]
[TD]Lahore-3
[/TD]
[/TR]
[TR]
[TD]15
[/TD]
[TD]Asghar Ali Asghar
[/TD]
[TD]Lahore-6
[/TD]
[/TR]
[TR]
[TD]16
[/TD]
[TD]Mumtaz Ali
[/TD]
[TD]Lahore-5
[/TD]
[/TR]
[TR]
[TD]17
[/TD]
[TD]Iftikhar Ahmad
[/TD]
[TD]Lahore-1
[/TD]
[/TR]
[TR]
[TD]18
[/TD]
[TD]Sardar Javed Akhtar
[/TD]
[TD]Lahore-6
[/TD]
[/TR]
[TR]
[TD]19
[/TD]
[TD]Shoukat Ali Mirza
[/TD]
[TD]Islamabad-1
[/TD]
[/TR]
[TR]
[TD]20
[/TD]
[TD]Muhammad Boota Asim
[/TD]
[TD]Islamabad-1
[/TD]
[/TR]
[TR]
[TD]21
[/TD]
[TD]Muhammad Rukhtaj
[/TD]
[TD]Lahore-6
[/TD]
[/TR]
[TR]
[TD]22
[/TD]
[TD]Tanveer Muhammad Khan
[/TD]
[TD]Islamabad-2
[/TD]
[/TR]
[TR]
[TD]23
[/TD]
[TD]S.Imran Hassan
[/TD]
[TD]Islamabad-2
[/TD]
[/TR]
[TR]
[TD]24
[/TD]
[TD]Shakeel Ahmed
[/TD]
[TD]Islamabad-1
[/TD]
[/TR]
[TR]
[TD]25
[/TD]
[TD]Imran Asghar
[/TD]
[TD]Islamabad -1
[/TD]
[/TR]
[TR]
[TD]26
[/TD]
[TD]Tariq Ali Lahori
[/TD]
[TD]Lahore-1
[/TD]
[/TR]
</tbody>[/TABLE]

Center wise Duty list to be created
[TABLE="width: 181"]
<tbody>[TR]
[TD]Name & Center
[/TD]
[/TR]
[TR]
[TD]Islamabad-1
[/TD]
[/TR]
[TR]
[TD]Imran Asghar
[/TD]
[/TR]
[TR]
[TD]Shoukat Ali Mirza
[/TD]
[/TR]
[TR]
[TD]Muhammad Boota Asim
[/TD]
[/TR]
[TR]
[TD]Shakeel Ahmed
[/TD]
[/TR]
[TR]
[TD]Islamabad-2
[/TD]
[/TR]
[TR]
[TD]Tanveer Muhammad
[/TD]
[/TR]
[TR]
[TD]S.Imran Hassan
[/TD]
[/TR]
[TR]
[TD]Lahore-1
[/TD]
[/TR]
[TR]
[TD]Gul Nisar
[/TD]
[/TR]
[TR]
[TD]Zubair Khan
[/TD]
[/TR]
[TR]
[TD]S.M. Ibrahim
[/TD]
[/TR]
[TR]
[TD]Iftikhar Ahmad
[/TD]
[/TR]
[TR]
[TD]Tariq Ali Lahori
[/TD]
[/TR]
[TR]
[TD]Lahore-2
[/TD]
[/TR]
[TR]
[TD]Muhammad Ashraf
[/TD]
[/TR]
[TR]
[TD]Munir Ahmad Malik
[/TD]
[/TR]
[TR]
[TD]Muhammad Amjad
[/TD]
[/TR]
[TR]
[TD]Fida Muhammad
[/TD]
[/TR]
[TR]
[TD]Lahore-3
[/TD]
[/TR]
[TR]
[TD]Muhammad Saleem Arain
[/TD]
[/TR]
[TR]
[TD]Alam Shah
[/TD]
[/TR]
[TR]
[TD]Lahore-4
[/TD]
[/TR]
[TR]
[TD]Naeem Akhtar
[/TD]
[/TR]
[TR]
[TD]Lahore-5
[/TD]
[/TR]
[TR]
[TD]Jamil Ahmad Siddiqui
[/TD]
[/TR]
[TR]
[TD]Mumtaz Ali
[/TD]
[/TR]
[TR]
[TD]Lahore-6
[/TD]
[/TR]
[TR]
[TD]Bashir Ahmad
[/TD]
[/TR]
[TR]
[TD]Asghar Ali Asghar
[/TD]
[/TR]
[TR]
[TD]Sardar Javed Akhtar
[/TD]
[/TR]
[TR]
[TD]Muhammad Rukhtaj
[/TD]
[/TR]
[TR]
[TD]Lahore-7
[/TD]
[/TR]
[TR]
[TD]Muhammad Khan
[/TD]
[/TR]
[TR]
[TD]Lahore-9
[/TD]
[/TR]
[TR]
[TD]Naseer Khan
[/TD]
[/TR]
</tbody>[/TABLE]

[TABLE="width: 271"]
<tbody>[TR]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 
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To show the results on sheet2 then:-
Alter this line :-
Code: 
Range("F1").Resize(c).Value = Ray

To this:-
Code: 
sheets("Sheet2").Range("A1").Resize(c).Value = Ray
 
Upvote 0

Excel Facts

What did Pito Salas invent?
Pito Salas, working for Lotus, popularized what would become to be pivot tables. It was released as Lotus Improv in 1989.
thanks buddy, got the desired output on sheet2, however, when i enter a center name and number e.g. Skardu-1, it gives the error "Subscript out of range". This center is most probably 7th or 8th center name. need help for entering multiple center names and numbers around 150 or more centers are to be setup for exam
 
Upvote 0
Try changing the line below to "3"
Code: 
ReDim Ray(1 To Rng.Count *[COLOR="#FF0000"][B][SIZE=3] 3[/SIZE][/B][/COLOR], 1 To 2)
 
Upvote 0
Thanks a lot. it works. another question is that, if i have the original duty list to be as under [TABLE="width: 496"]
<colgroup><col><col><col><col><col></colgroup><tbody>[TR]
[TD]S.No[/TD]
[TD]Name[/TD]
[TD]Designaiton[/TD]
[TD]Place of Postings[/TD]
[TD]Center[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD]Gul Nisar[/TD]
[TD]Assistant[/TD]
[TD]CE Directorate[/TD]
[TD]Lahore-1[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
I want create center wise duty list but with the format as given below:
Lahore-1
Gul Nisar, Assistant (CE Directorate)
 
Upvote 0
Try this:-

Code: 
[COLOR="Navy"]Sub[/COLOR] MG21Oct21
[COLOR="Navy"]Dim[/COLOR] Rng [COLOR="Navy"]As[/COLOR] Range, Dn [COLOR="Navy"]As[/COLOR] Range, n [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Dic [COLOR="Navy"]As[/COLOR] Object, nn [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Sp [COLOR="Navy"]As[/COLOR] Variant, c [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long[/COLOR]
[COLOR="Navy"]Dim[/COLOR] K [COLOR="Navy"]As[/COLOR] Variant, KK [COLOR="Navy"]As[/COLOR] Variant, Txt [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]String[/COLOR]

[COLOR="Navy"]Set[/COLOR] Rng = Range("E2", Range("E" & Rows.Count).End(xlUp))
[COLOR="Navy"]With[/COLOR] CreateObject("scripting.dictionary")
.CompareMode = vbTextCompare

[COLOR="Navy"]For[/COLOR] [COLOR="Navy"]Each[/COLOR] Dn [COLOR="Navy"]In[/COLOR] Rng
    [COLOR="Navy"]If[/COLOR] Not .exists(Dn.Value) [COLOR="Navy"]Then[/COLOR]
        .Add Dn.Value, Dn.Offset(, -3) & ", " & Dn.Offset(, -2).Value & " (" & Dn.Offset(, -1).Value & ")"
    [COLOR="Navy"]Else[/COLOR]
        .Item(Dn.Value) = .Item(Dn.Value) & "/" & Dn.Offset(, -3) & ", " & Dn.Offset(, -2).Value & " (" & Dn.Offset(, -1).Value & ")"
    [COLOR="Navy"]End[/COLOR] If
[COLOR="Navy"]Next[/COLOR]
[COLOR="Navy"]Set[/COLOR] Dic = CreateObject("scripting.dictionary")
Dic.CompareMode = vbTextCompare

ReDim Ray(1 To Rng.Count * 3, 1 To 2)
[COLOR="Navy"]For[/COLOR] [COLOR="Navy"]Each[/COLOR] K [COLOR="Navy"]In[/COLOR] .keys
    Txt = Split(K, "-")(0)
    Dic(Txt) = Dic(Txt) + 1
[COLOR="Navy"]Next[/COLOR] K
c = 1
Ray(c, 1) = "Center:=Name/Desg/Post"
[COLOR="Navy"]For[/COLOR] [COLOR="Navy"]Each[/COLOR] KK [COLOR="Navy"]In[/COLOR] Dic.keys
    [COLOR="Navy"]For[/COLOR] n = 1 To 50
        [COLOR="Navy"]If[/COLOR] .exists(KK & "-" & n) [COLOR="Navy"]Then[/COLOR]
            c = c + IIf(c = 1, 1, 2)
            Ray(c, 1) = KK & "-" & n
            Sp = Split(.Item(Ray(c, 1)), "/")
                [COLOR="Navy"]For[/COLOR] nn = 0 To UBound(Sp)
                    c = c + 1
                    Ray(c, 1) = Sp(nn)
                [COLOR="Navy"]Next[/COLOR] nn
        [COLOR="Navy"]End[/COLOR] If
    [COLOR="Navy"]Next[/COLOR] n
[COLOR="Navy"]Next[/COLOR] KK
[COLOR="Navy"]With[/COLOR] Sheets("Sheet2").Range("A1").Resize(c)
    .Value = Ray
    .Borders.Weight = 2
    .Columns.AutoFit
[COLOR="Navy"]End[/COLOR] With
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]With[/COLOR]
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]Sub[/COLOR]
Regards Mick
 
Upvote 0
Thanks Mick. there is a problem, when there are blanks in between centers assigned to different employees, it gives the error "Subscript out of range". moverover, i have more than 650 employees and almost 600 are assigned duties at different cities with different center numbers.
 
Upvote 0
I've altered the code slightly to increase the array dimensions, and tried on 2000plus rows with multiple and single employees without error.
If this does not work for you, can you sent a redacted file of the data that fails, using "Box" or "DropBox"
Mod to code:-
Change line in red
Code: 
For Each KK In Dic.Keys
    [COLOR="#FF0000"]For n = 1 To Rng.Count * 3
[/COLOR]        If .Exists(KK & "-" & n) Then
 
Upvote 0
If some of the cells are blank in the center, the same error occurs "Subscript out of range"
 
Upvote 0
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