Balance Column for Cost, Refund and Deposit

pjangie

New Member
Joined
Feb 26, 2019
Messages
3
I have a very basic expense sheet that I cannot figure out how to calculate the total balance column/cells properly.

[TABLE="width: 500"]
<tbody>[TR]
[TD]Date[/TD]
[TD]Client Name[/TD]
[TD]Item Description[/TD]
[TD]Cost[/TD]
[TD]Refund[/TD]
[TD]Deposit[/TD]
[TD]Balance[/TD]
[/TR]
[TR]
[TD]3/29/19[/TD]
[TD]Admin[/TD]
[TD]Call Deposit[/TD]
[TD][/TD]
[TD][/TD]
[TD]$300[/TD]
[TD]$300[/TD]
[/TR]
[TR]
[TD]4/1/19[/TD]
[TD]Jones[/TD]
[TD]Call Cost[/TD]
[TD]$86[/TD]
[TD][/TD]
[TD][/TD]
[TD]$214[/TD]
[/TR]
[TR]
[TD]4/2/19[/TD]
[TD]Jones[/TD]
[TD]Call Refund[/TD]
[TD][/TD]
[TD]$86[/TD]
[TD][/TD]
[TD]$300[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

I need the balance column to calculate to either add or subtract the Cost/Refund/Deposit amounts. One balance cell should have a formula to let it know to add or subtract depending on which amount is added to the other columns/cells (Cost column will be a subtraction while Refund and Deposit are additions). Make sense? Please help. Thanks!
 

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<b></b><br /><br /><table border="1" cellspacing="0" style="font-family:Calibri,Arial; font-size:11pt; background-color:#ffffff; "> <colgroup><col style="font-weight:bold; width:30px; " /><col style="width:116px;" /><col style="width:116px;" /><col style="width:116px;" /><col style="width:80px;" /><col style="width:80px;" /><col style="width:80px;" /><col style="width:80px;" /></colgroup><tr style="background-color:#cacaca; text-align:center; font-weight:bold; font-size:8pt; "><td > </td><td >A</td><td >B</td><td >C</td><td >D</td><td >E</td><td >F</td><td >G</td></tr><tr style="height:18px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >1</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Date</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Client Name</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Item Description</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Cost</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Refund</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Deposit</td><td style="background-color:#ffff00; font-weight:bold; text-align:center; ">Balance</td></tr><tr style="height:18px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >2</td><td style="text-align:right; ">3/29/19</td><td >Admin</td><td >Call Deposit</td><td > </td><td > </td><td style="text-align:right; ">$300</td><td style="text-align:right; ">$300</td></tr><tr style="height:18px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >3</td><td style="text-align:right; ">04/01/2019</td><td >Jones</td><td >Call Cost</td><td style="text-align:right; ">$86</td><td > </td><td > </td><td style="text-align:right; ">$214</td></tr><tr style="height:18px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >4</td><td style="text-align:right; ">04/02/2019</td><td >Jones</td><td >Call Refund</td><td > </td><td style="text-align:right; ">$86</td><td > </td><td style="text-align:right; ">$300</td></tr></table><br /><table style="font-family:Arial; font-size:10pt; border-style: groove ;border-color:#00ff00;background-color:#fffcf9; color:#000000; "><tr><td ><b>Sheet</b></td></tr><tr><td ><table border = "1" cellspacing="0" cellpadding="2" style="font-family:Arial; font-size:9pt;"><tr style="background-color:#cacaca; font-size:10pt;"><td >Cell</td><td >Formula</td></tr><tr><td >G2</td><td >=IF(ISNUMBER(G1),G1,0)+SUM(E2:F2)-D2</td></tr></table></td></tr></table> <br /><br />
 
Upvote 0
In cell G2: =E2+F2-D2
In cell G3: =G2+E3-D3+F3 and copy down the column
 
Upvote 0
Thank you! Another question - how do I get the copied cells to show either $0 balance or blank until something has been entered in that row. Right now each of the cells below are reflecting the amount above. Thank you!!
 
Upvote 0
How about


Excel 2013/2016
ABCDEFG
1DateClient NameItem DescriptionCostRefundDepositBalance
23/29/19AdminCall Deposit300300
3########JonesCall Cost86214
4########JonesCall Refund86300
5
Report
Cell Formulas
RangeFormula
G2=IF(COUNT(D2:F2)>0,N(G1)+SUM(E2:F2)-D2,"")
 
Last edited:
Upvote 0
In cell G2: =IF(AND(D2="",E2="",F2=""),"",E2+F2-D2)
In cell G3: =IF(AND(D3="",E3="",F3=""),"",G2+E3-D3+F3) and copy down the column
 
Upvote 0
Thank you! Another question - how do I get the copied cells to show either $0 balance or blank until something has been entered in that row. Right now each of the cells below are reflecting the amount above. Thank you!!

You're Welcome.

I understand that to save time you decide to copy the formula down, but it is not advisable to use formulas if you are not occupying them, that is, in this case, there is no data to add, so do not copy the formula; it takes up space and memory in your file.
Either way, here is my solution.

=IF(A2="","",IF(ISNUMBER(G1),G1,0)+SUM(E2:F2)-D2)
 
Upvote 0

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