Alert message for duplication of a file

I

ipbr21054

Well-known Member
Joined
Nov 16, 2010
Messages
5,738
Office Version
  1. 2007
Platform
  1. Windows
Morning,
I have the following supplied code which i run after i have printed an invoice.
It saves a word invoice to the folder mentioned & informs me with a message box once done.

Could you advise a edit where it will only allow the save to go ahead if that invoice number does not exist.
I mean if there is an invoice number 100 already show msg box otherwise continue and save.
Just a back up so i dont overwrite an existing file.


Code: 
Private Sub Clear_Invoice_After_Printing_Click()    
    Dim objWord As New Word.Application
    'Copy the range Which you want to paste in a New Word Document as a screenshot
    Dim strFileName As String
    strFileName = "C:\Users\Ian\Desktop\REMOTES ETC\DR COPY INVOICES\Invoice " & Range("N4").Value & " " & Format(Now, "dd-mm-yyyy") & ".doc"
    Range("G3:O60").CopyPicture xlPrinter
    With objWord
        With .Documents.Add
            .Parent.Selection.Paste
            .SaveAs strFileName
            .Close
        End With
        '.Visible = True
        .Quit
    End With
    MsgBox strFileName, vbInformation, "Invoice Saved as Screenshot  Word.doc"
    
    
    Range("G13:I18").ClearContents
    Range("N14:O18").ClearContents
    Range("G27:N42").ClearContents
    Range("G13:I13").ClearContents
    Range("G49:I49").ClearContents
    Range("G48:I48").ClearContents
    Range("G47:I47").ClearContents
    Range("G46:I46").ClearContents
    Range("G45:I45").ClearContents
    Range("N4").Value = Range("N4").Value + 1
    Worksheets("INV 2").Range("N4").Value = Range("N4").Value
    Range("G13").Select
    ActiveWorkbook.Save
    
End Sub

Many thanks
 
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The amended code is to keep Invoice 100 from saying it already exists because Invoice 1000 would already be in there. It wouldn't solve the problem that I'm not understanding. I don't think that the actual invoice workbook makes a difference in this case. The worksheet I'm using is actually being auto generated each time I run the second block of code in Message #9 . (I reposted it below just to make sure it's clear which one I'm talking about).

Code: 
Private Sub Clear_Invoice_After_Printing_Click()
    Dim objWord As New Word.Application
    'Copy the range Which you want to paste in a New Word Document as a screenshot
    Dim strFileName As String
    Dim strSearchName As String
    
    'Make a new workbook for test data
    Workbooks.Add.Worksheets(1).Activate
    'Setup Test Data
    Range("G3:O60").Value2 = 1
    'Setup Fake Invoice Number
    Range("N4").Value = 101
    
    strFileName = Environ$("UserProfile") & "\Desktop\Invoice " & Range("N4").Value & " " & Format(Now, "dd-mm-yyyy") & ".doc"
    strSearchName = Environ$("UserProfile") & "\Desktop\Invoice " & Range("N4").Value & " *.doc"
    Range("G3:O60").CopyPicture xlPrinter
    If Dir(strSearchName) <> vbNullString Then
        MsgBox "Invoice " & Range("N4").Value & " already exists"
    Else
        'Code here to save new file
        With objWord
            With .Documents.Add
                .Parent.Selection.Paste
                .SaveAs strFileName
                .Close
            End With
            '.Visible = True
            .Quit
        End With
        MsgBox strFileName, vbInformation, "Invoice Saved as Word.doc"
        
'        Range("G13:I18").ClearContents
'        Range("N14:O18").ClearContents
'        Range("G27:N42").ClearContents
'        Range("G13:I13").ClearContents
'        Range("G49:I49").ClearContents
'        Range("G48:I48").ClearContents
'        Range("G47:I47").ClearContents
'        Range("G46:I46").ClearContents
'        Range("G45:I45").ClearContents
'        Range("N4").Value = Range("N4").Value + 1
'        Worksheets("INV 2").Range("N4").Value = Range("N4").Value
'        Range("G13").Select
'        ActiveWorkbook.Save
    End If
   
End Sub
 
Upvote 0

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ipbr21054 said:
I have shared a copy of the sheet here.


DR22
Click to expand...
In that workbook you have 2 macros named Clear_Invoice_After_Printing_Click, one in the Sheet14 module (the INV sheet) which checks for the existence of the wildcard file name (LockeGarmin's strSearchName) and one in Sheet22 (the INV 2 sheet) which doesn't check whether the file exists. Which macro are you running?
 
Upvote 0
INV2 just has the name and address details of a user that i print the invoice out for quite often.
I have not yet applied the code to this worksheet.
Once i get the code working for INV i will then apply it also to INV2
 
Upvote 0
Hi,
Ive just cleared my cache / cookies and now i see it working.
This is the code in use shown below.

One thing ive noticed is that the message box that pops up to advise it exists is 99.9% the same as a successfull save.
Can the message box be altered so to not confuse my staff.



Code: 
Private Sub Clear_Invoice_After_Printing_Click()    Dim objWord As New Word.Application
    'Copy the range Which you want to paste in a New Word Document as a screenshot
    Dim strFileName As String
    strFileName = "C:\Users\Ian\Desktop\REMOTES ETC\DR COPY INVOICES\Invoice " & Range("N4").Value & " " & Format(Now, "dd-mm-yyyy") & ".doc"
    Range("G3:O60").CopyPicture xlPrinter
        If Dir(strFileName) <> vbNullString Then
        MsgBox strFileName & " already exists"
    Else
        'Code here to save new file
            With objWord
        With .Documents.Add
            .Parent.Selection.Paste
            .SaveAs strFileName
            .Close
        End With
        '.Visible = True
        .Quit
    End With
    MsgBox strFileName, vbInformation, "Invoice Saved as Word.doc"
    
    
    Range("G13:I18").ClearContents
    Range("N14:O18").ClearContents
    Range("G27:N42").ClearContents
    Range("G13:I13").ClearContents
    Range("G49:I49").ClearContents
    Range("G48:I48").ClearContents
    Range("G47:I47").ClearContents
    Range("G46:I46").ClearContents
    Range("G45:I45").ClearContents
    Range("N4").Value = Range("N4").Value + 1
    Worksheets("INV 2").Range("N4").Value = Range("N4").Value
    Range("G13").Select
    ActiveWorkbook.Save
    End If
   
End Sub
 
Upvote 0
Ok
Ive got it

MsgBox "FILE ALREADY EXISTS", vbCritical + vbOKOnly
 
Upvote 0
This works for me (code in sheet module for INV sheet). I have commented out the strFileName line I used for testing. It displays the strFileName variable then displays "Invoice 79 already exists".

Code: 
Private Sub Clear_Invoice_After_Printing_Click()
    Dim objWord As New Word.Application
    'Copy the range Which you want to paste in a New Word Document as a screenshot
    Dim strFileName As String
    strFileName = "C:\Users\Ian\Desktop\REMOTES ETC\DR COPY INVOICES\Invoice " & Range("N4").Value & " " & Format(Now, "dd-mm-yyyy") & ".doc"
    'strFileName = "C:\Temp\Invoice " & Range("N4").Value & " " & Format(Now, "dd-mm-yyyy") & ".doc"
    MsgBox "strFileName = " & strFileName
    
    Range("G3:O60").CopyPicture xlPrinter
    If Len(Dir(strFileName)) <> 0 Then
        MsgBox "Invoice " & Range("N4").Value & " already exists"
    Else
        'Code here to save new file
        With objWord
            With .Documents.Add
                .Parent.Selection.Paste
                .SaveAs strFileName
                .Close
            End With
            '.Visible = True
            .Quit
        End With
        MsgBox strFileName, vbInformation, "Invoice Saved as Word.doc"
        
        Range("G13:I18").ClearContents
        Range("N14:O18").ClearContents
        Range("G27:N42").ClearContents
        Range("G13:I13").ClearContents
        Range("G49:I49").ClearContents
        Range("G48:I48").ClearContents
        Range("G47:I47").ClearContents
        Range("G46:I46").ClearContents
        Range("G45:I45").ClearContents
        Range("N4").Value = Range("N4").Value + 1
        Worksheets("INV 2").Range("N4").Value = Range("N4").Value
        Range("G13").Select
        ActiveWorkbook.Save
    End If
   
End Sub
 
Upvote 0
Hi,
Can you advise the correct way for my message box.

I have the following but its written incorrectly,i like the code above that shows the invoice number but need it attached to my message box.

Code: 
MsgBox "FILE WAS NOT SAVED AS THE INVOICE NUMBER ALLREADY EXISTS " & Range("N4").Value vbCritical + vbOKOnly
 
Upvote 0
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