Access 2010 How do I filter for a mail merge?

[Riverside Zoe]

I have a database;
-from the table I have tried filtering then going to mail merge- but it still includes everything.
- I have tried creating a query from the database table and then filtering before going to mail merge- same thing!

Surely there is a way of filtering without having to go into 'Design View' and trying to figure out the correct 'language' for Criteria before it filters?!

For example I want to send a letter to everyone I have entered into the database in the month of August and only those that I have a full address for. I have worked out to put NOT BLANK in the Criteria but what about those without a full address? I can filter out perfectly using the full table but it won't save to the mail merge stage.
Do I really have to copy the database and then delete records before I get to mail merge? Surely not? What's the point of filtering and then removing the filter if I can't mail merge with a filter on.

PLEASE HELP!!

 

[Riverside Zoe]

Now you're speaking my language! I can understand that now! So, I organise my query so that I delete the records I don't want and then mail merge. But at the same time whatever I do on my query isn't saved to the database.
I can then lable my queries to show certain mail shots! So no one gets a repeat. Genius. Not sure if that's what the boss wants but what the hell, I'll try it
Thank you!

 

[Joe4]

So, I organise my query so that I delete the records I don't want and then mail merge. But at the same time whatever I do on my query isn't saved to the database.

Correct. Select Queries are just different "views" of your data, but they do not actually alter any data themselves (you could edit data records manually in a query, which would update the underlying records, if you wanted to). You can save as many different Queries (or Views) as you like. The only queries that actually permanently alter the records (without you doing so manually) are Action Queries, like Update, Delete, and Append Queries.

 

[Riverside Zoe]

Thank you and have a lovely weekend!

 

[Joe4]

Your welcome! Have yourself a good weekend also!