How to display only top 10 per group? Excel PivotTable

C

claytont454

New Member
Joined
Feb 28, 2013
Messages
8
I have a long PivotTable for a group of doctors with the codes they use for all their patients, and how many times they used each code.
I only want to show (up to) 10 code + qty lines for each doctor. I have about 300 doctors; some have just a few codes, others have hundreds. All of the "Top 10" Sort or Filter things I have found so far either show the most-often used codes between *all* the doctors, or the top 10 doctors with the most codes overall. This is a sample:
(this last column is what I want to show the top 10 lines per each doctor)
[TABLE="width: 466"]
<colgroup><col><col><col></colgroup><tbody>[TR]
[TD]Physician name[/TD]
[TD]Code[/TD]
[TD]Number of times used[/TD]
[/TR]
[TR]
[TD]Smith, John (only 4)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]401.9[/TD]
[TD="align: right"]3[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]787.91[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]272.4[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]305.1[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]Aberger, Cheese (only 2)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V58.83[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]285.9[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]Baker, Tammy (has 195)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]401.9[/TD]
[TD="align: right"]140[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]272.4[/TD]
[TD="align: right"]122[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]250[/TD]
[TD="align: right"]59[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]272.2[/TD]
[TD="align: right"]41[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]244.9[/TD]
[TD="align: right"]41[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V58.61[/TD]
[TD="align: right"]38[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]427.31[/TD]
[TD="align: right"]33[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]305.1[/TD]
[TD="align: right"]29[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]lots more...[/TD]
[TD="align: right"]...[/TD]
[/TR]
[TR]
[TD]Bird, Song (has 133)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V27.0[/TD]
[TD="align: right"]30[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]650[/TD]
[TD="align: right"]20[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]626.2[/TD]
[TD="align: right"]18[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]625.6[/TD]
[TD="align: right"]18[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]648.83[/TD]
[TD="align: right"]18[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V74.5[/TD]
[TD="align: right"]17[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]625.9[/TD]
[TD="align: right"]15[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V77.91[/TD]
[TD="align: right"]15[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]625.3[/TD]
[TD="align: right"]15[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]lots more...[/TD]
[TD="align: right"]...[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

Thanks in advance for ideas!
 

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I did find that, but it only seems to sort the *entire* pivottable area, giving me the top 10 providers or adds all the top codes together and presents the top 10 of those totals.
I'm trying to get a result that shows each provider, and then their top 10. Thanks, CT
 
Upvote 0
claytont454 said:
I have a long PivotTable for a group of doctors with the codes they use for all their patients, and how many times they used each code.
I only want to show (up to) 10 code + qty lines for each doctor. I have about 300 doctors; some have just a few codes, others have hundreds. All of the "Top 10" Sort or Filter things I have found so far either show the most-often used codes between *all* the doctors, or the top 10 doctors with the most codes overall. This is a sample:
(this last column is what I want to show the top 10 lines per each doctor)
[TABLE="width: 466"]
<tbody>[TR]
[TD]Physician name[/TD]
[TD]Code[/TD]
[TD]Number of times used[/TD]
[/TR]
[TR]
[TD]Smith, John (only 4)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]401.9[/TD]
[TD="align: right"]3[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]787.91[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]272.4[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]305.1[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]Aberger, Cheese (only 2)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V58.83[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]285.9[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]Baker, Tammy (has 195)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]401.9[/TD]
[TD="align: right"]140[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]272.4[/TD]
[TD="align: right"]122[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]250[/TD]
[TD="align: right"]59[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]272.2[/TD]
[TD="align: right"]41[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]244.9[/TD]
[TD="align: right"]41[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V58.61[/TD]
[TD="align: right"]38[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]427.31[/TD]
[TD="align: right"]33[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]305.1[/TD]
[TD="align: right"]29[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]lots more...[/TD]
[TD="align: right"]...[/TD]
[/TR]
[TR]
[TD]Bird, Song (has 133)[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V27.0[/TD]
[TD="align: right"]30[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]650[/TD]
[TD="align: right"]20[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]626.2[/TD]
[TD="align: right"]18[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]625.6[/TD]
[TD="align: right"]18[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]648.83[/TD]
[TD="align: right"]18[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V74.5[/TD]
[TD="align: right"]17[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]625.9[/TD]
[TD="align: right"]15[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]V77.91[/TD]
[TD="align: right"]15[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]625.3[/TD]
[TD="align: right"]15[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]lots more...[/TD]
[TD="align: right"]...[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

Thanks in advance for ideas!
Click to expand...

DID you ever figure this out I am trying to solve a similar problem and for the life of me cannot. I need the bottom three numbers from each category, I have close to 1000 categories and more them 15000 entries.
 
Upvote 0
mushmon said:
DID you ever figure this out I am trying to solve a similar problem and for the life of me cannot. I need the bottom three numbers from each category, I have close to 1000 categories and more them 15000 entries.
Click to expand...

Hi Mushmon, I did not. I eventually went to an SQL expert and had them write a report for me. -Clay
 
Upvote 0
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