Return multiple values concatenated??

A

A. Hoeben

New Member
Joined
Jul 5, 2012
Messages
5
Hi,
I'm a very lightweight user of Excel and until now have been able to do everything I need to do using the help files and whatnot. Now I need to manipulate my data in a way that is not simple. I have to create a one-to-many relationship and return the multiple values concatenated into a single field.

Example (I've got 3000+ rows of this and only 347 unique server names):
[TABLE="width: 255"]
<tbody>[TR]
[TD]Object_Path
[/TD]
[TD]MemberName
[/TD]
[/TR]
[TR]
[TD]Server1
[/TD]
[TD]AdminGroup1
[/TD]
[/TR]
[TR]
[TD]Server1
[/TD]
[TD]AdminGroup2
[/TD]
[/TR]
[TR]
[TD]Server1
[/TD]
[TD]AdminGroup3
[/TD]
[/TR]
[TR]
[TD]Server1
[/TD]
[TD]PowerUsers1
[/TD]
[/TR]
[TR]
[TD]Server1
[/TD]
[TD]PowerUsers2
[/TD]
[/TR]
[TR]
[TD]Server2
[/TD]
[TD]AdminGroup1
[/TD]
[/TR]
[TR]
[TD]Server2
[/TD]
[TD]AdminGroup3
[/TD]
[/TR]
[TR]
[TD]Server2
[/TD]
[TD]PowerUsers1
[/TD]
[/TR]
[TR]
[TD]Server3
[/TD]
[TD]AdminGroup1
[/TD]
[/TR]
[TR]
[TD]Server3
[/TD]
[TD]AdminGroup2
[/TD]
[/TR]
[TR]
[TD]Server4
[/TD]
[TD]AdminGroup1
[/TD]
[/TR]
[TR]
[TD]Server4
[/TD]
[TD]PowerUsers1
[/TD]
[/TR]
</tbody>[/TABLE]

Desired outcome:
[TABLE="width: 724"]
<tbody>[TR]
[TD]Object_Path
[/TD]
[TD]MemberName
[/TD]
[/TR]
[TR]
[TD]Server1
[/TD]
[TD]AdminGroup1, AdminGroup2, AdminGroup3, PowerUser1, PowerUser2
[/TD]
[/TR]
[TR]
[TD]Server2
[/TD]
[TD]AdminGroup1, AdminGroup3, PowerUsers1
[/TD]
[/TR]
[TR]
[TD]Server3
[/TD]
[TD]AdminGroup1, AdminGroup2
[/TD]
[/TR]
[TR]
[TD]Server4
[/TD]
[TD]AdminGroup1, PowerUsers1
[/TD]
[/TR]
</tbody>[/TABLE]

I don't understand scripting or array formulas, but I can learn! I just need to be pointed in the right direction. I hope I've made this clear - it's pretty simple and I could do it in notepad if it were just a few rows, but 3000 is too daunting!

Thanks in advance for reading and helping!
--Alyssa
 

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Welcome to the board!

Code: 
Sub MergeGroups()
Dim WS As Worksheet
Dim Rng As Range
Dim LastRow As Long
Dim Ctr As Long
Dim Temp$
    'Result Row
    Ctr = 1

    Set WS = ActiveWorkbook.ActiveSheet
    With WS
        'Last row of column A with data.
        LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row

        'Loop through each item in Col A.
        For Each Rng In Range("A2:A" & LastRow)
            'Compare to next item down.  If equal build user string.
            If Rng.Offset(1, 0).Value = Rng.Value Then
                Temp$ = Temp$ & Rng.Offset(0, 1).Value & ", "
            Else
                'Servers no longer match.
                Ctr = Ctr + 1
                'Add last match
                Temp$ = Temp$ & Rng.Offset(0, 1).Value
                'Post to Col C & D.
                .Range("C" & Ctr).Value = Rng.Value
                .Range("D" & Ctr).Value = Temp$
                'Clear Temp$
                Temp$ = ""
            End If
        Next
    End With
End Sub
 
Upvote 0
Try this

Code: 
Sub SimplifyList()
Dim i, j, FinalRowFrom, FinalRowTo As Long
'identify the last row with data in it.
FinalRowFrom = Range("A" & Rows.Count).End(xlUp).Row
'Selects the data, copies to a new column and removes duplicates
Range("A2:A" & FinalRowFrom).Select
Selection.Copy
Range("D2").Select
ActiveSheet.Paste
Application.CutCopyMode = False
ActiveSheet.Range("$D$2:$D$" & FinalRowFrom).RemoveDuplicates Columns:=1, Header:=xlNo
'Loops through the original list
For i = 2 To FinalRowFrom
   FinalRowTo = Range("D" & Rows.Count).End(xlUp).Row
   'Loops through new list
   For j = 2 To FinalRowTo
      If Range("A" & i).Value = Range("D" & j).Value Then              'if the object path matches
         Range("E" & j).Value = Range("E" & j).Value & Range("B" & i).Value & ", "      'add the member name to the list
      End If
   Next j
Next i
End Sub
 
Upvote 0
Another way using UDF:
Excel 2010
ABCDE
Object_Path MemberName
Server1 AdminGroup1Server1 AdminGroup1,AdminGroup2,AdminGroup3,PowerUsers1,PowerUsers2
Server1 AdminGroup2Server2 AdminGroup1,AdminGroup3,PowerUsers1
Server1 AdminGroup3Server3 AdminGroup1,AdminGroup2
Server1 PowerUsers1Server4 AdminGroup1,PowerUsers1
Server1 PowerUsers2
Server2 AdminGroup1
Server2 AdminGroup3
Server2 PowerUsers1
Server3 AdminGroup1
Server3 AdminGroup2
Server4 AdminGroup1
Server4 PowerUsers1

<colgroup><col style="width: 25pxpx"><col><col><col><col><col></colgroup><thead>
</thead><tbody>
[TD="align: center"]1[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]2[/TD]

[TD="align: right"][/TD]

[TD="align: center"]3[/TD]

[TD="align: right"][/TD]

[TD="align: center"]4[/TD]

[TD="align: right"][/TD]

[TD="align: center"]5[/TD]

[TD="align: right"][/TD]

[TD="align: center"]6[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]7[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]8[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]9[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]10[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]11[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]12[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]13[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

</tbody>
Sheet1​


[TABLE="width: 85%"]
<tbody>[TR]
[TD]Array Formulas[TABLE="width: 100%"]
<thead>[TR="bgcolor: #DAE7F5"]
[TH="width: 10px"]Cell[/TH]
[TH="align: left"]Formula[/TH]
[/TR]
</thead><tbody>[TR]
[TH="width: 10px, bgcolor: #DAE7F5"]E2[/TH]
[TD="align: left"]{=SUBSTITUTE(AConcat(IF(A2:A13=D2,","&B2:B13,"")),",","",1)}[/TD]
[/TR]
</tbody>[/TABLE]
Entered with Ctrl+Shift+Enter. If entered correctly, Excel will surround with curly braces {}.
Note: Do not try and enter the {} manually yourself
Code: 
[COLOR=#00007F]Function[/COLOR] AConcat(a [COLOR=#00007F]As[/COLOR] [COLOR=#00007F]Variant[/COLOR], [COLOR=#00007F]Optional[/COLOR] Sep [COLOR=#00007F]As[/COLOR] [COLOR=#00007F]String[/COLOR] = "") [COLOR=#00007F]As[/COLOR] [COLOR=#00007F]String[/COLOR]

    [COLOR=#007F00]'By Harlan Grove, March 2002[/COLOR]

    [COLOR=#00007F]Dim[/COLOR] Y [COLOR=#00007F]As[/COLOR] [COLOR=#00007F]Variant[/COLOR]

    [COLOR=#00007F]If[/COLOR] [COLOR=#00007F]TypeOf[/COLOR] a [COLOR=#00007F]Is[/COLOR] Range [COLOR=#00007F]Then[/COLOR]
        [COLOR=#00007F]For[/COLOR] [COLOR=#00007F]Each[/COLOR] Y [COLOR=#00007F]In[/COLOR] a.Cells
            AConcat = AConcat & Y.Value & Sep
        [COLOR=#00007F]Next[/COLOR] Y
    [COLOR=#00007F]ElseIf[/COLOR] IsArray(a) [COLOR=#00007F]Then[/COLOR]
        [COLOR=#00007F]For[/COLOR] [COLOR=#00007F]Each[/COLOR] Y [COLOR=#00007F]In[/COLOR] a
            AConcat = AConcat & Y & Sep
        [COLOR=#00007F]Next[/COLOR] Y
    [COLOR=#00007F]Else[/COLOR]
        AConcat = AConcat & a & Sep
    [COLOR=#00007F]End[/COLOR] [COLOR=#00007F]If[/COLOR]
    
    AConcat = Left(AConcat, Len(AConcat) - Len(Sep))
    
[COLOR=#00007F]End[/COLOR] [COLOR=#00007F]Function[/COLOR]


[/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
Thanks everyone for your help! And of course, Murphy's Law would dictate that as soon as I get this spreadsheet put together and ready to deliver, management tells me it's no longer needed. :mad2: Thanks anyway - I learned a lot and ultimately that's what it's all about!
 
Upvote 0
Hi I used your formula in trying to solve a puzzle I have, and it has got really close to what I need. It presented the results in col 1 and 2 below (C and D in your formula). However, What I need is to get the results separately i.e. Results for "7" in one cell in the spreadsheet and Results for "8" in another and the same with 9. So I need the formula to specify what it is looking for in column "BoX" but deliver the results in the same way it did for Column 1 and 2. I.e. it brings back multiple values with either a "," to separate or if possible a soft return {alt & Enter}
I know I am asking a lot but would so appreciate your help, I have tried Index and other VBA solutions and not having much luck.

[TABLE="width: 432"]
<tbody>[TR]
[TD]Box[/TD]
[TD]Name[/TD]
[TD]Column1[/TD]
[TD]Column2[/TD]
[/TR]
[TR]
[TD="align: right"]7[/TD]
[TD]Corel [/TD]
[TD="align: right"]7[/TD]
[TD]Corel , Steph , Jen , Amanda [/TD]
[/TR]
[TR]
[TD="align: right"]7[/TD]
[TD]Steph [/TD]
[TD="align: right"]8[/TD]
[TD]Carol, Amer, Vicky, Charlotte, David[/TD]
[/TR]
[TR]
[TD="align: right"]7[/TD]
[TD]Jen [/TD]
[TD="align: right"]9[/TD]
[TD]Kam, Gwen , Raj, David, Mark , Emma[/TD]
[/TR]
[TR]
[TD="align: right"]7[/TD]
[TD]Amanda [/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]8[/TD]
[TD]Carol[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]8[/TD]
[TD]Amer[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]8[/TD]
[TD]Vicky[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]8[/TD]
[TD]Charlotte[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]8[/TD]
[TD]David[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]9[/TD]
[TD]Kam[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]9[/TD]
[TD]Gwen [/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]9[/TD]
[TD]Raj[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]9[/TD]
[TD]David[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]9[/TD]
[TD]Mark [/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]9[/TD]
[TD]Emma[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody><colgroup><col span="3"><col></colgroup>[/TABLE]



Tinbendr said:
Welcome to the board!

Code: 
Sub MergeGroups()
Dim WS As Worksheet
Dim Rng As Range
Dim LastRow As Long
Dim Ctr As Long
Dim Temp$
    'Result Row
    Ctr = 1

    Set WS = ActiveWorkbook.ActiveSheet
    With WS
        'Last row of column A with data.
        LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row

        'Loop through each item in Col A.
        For Each Rng In Range("A2:A" & LastRow)
            'Compare to next item down.  If equal build user string.
            If Rng.Offset(1, 0).Value = Rng.Value Then
                Temp$ = Temp$ & Rng.Offset(0, 1).Value & ", "
            Else
                'Servers no longer match.
                Ctr = Ctr + 1
                'Add last match
                Temp$ = Temp$ & Rng.Offset(0, 1).Value
                'Post to Col C & D.
                .Range("C" & Ctr).Value = Rng.Value
                .Range("D" & Ctr).Value = Temp$
                'Clear Temp$
                Temp$ = ""
            End If
        Next
    End With
End Sub
Click to expand...
 
Upvote 0
Hi,

This is almost a 6 year old thread, you might want to start a New Thread, with a descriptive Subject Title and explain clearly what you need and what you've tried in your Post.
 
Upvote 0
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