Excel - updating records by comparision - VBScript/Macros

[sowmyareddy]

• Hi,
  
  Can someone please provide me a VBScript code for my below requirement.
  
  I have a master tracking document that I use to record project information. My client sends me an updated schedule each week which may (or may not) have additional stores on it and some of the details of the stores may have changed. I need a macro to capture these changes from the source spreadsheet (the one the client sends) and update the master tracker. The master tracker has a lot of additional columns of data that I add in myself about each project so I don't want to lose this information. The macro needs to see if the store on the source sheet is already on the master tracker and if it is then it needs to check to see. If the store isn't on the master tracker then it needs to be added. Also, delete any rows from the master tracker if they have now been removed from the source workbook.
  
  Master Spreadsheet
  
  Column A - Member
  Column B - Description
  Column C - Structure-1
  Column D - Structure-2
  Column E - Structure-3
  Column F - Currency
  Column G - Geography
  Column H - Business
  
  
  Source Spreadsheet
  
  Column K - Member
  Column L - Description
  Column M - Structure-1
  Column N - Structure-2
  Column O - Structure-3
  Column P - Currency
  Column Q - Geography
  Column R - Business
  
  
  Quick response would be appreciated!
  
  Thanks in Advance.
  
  Regards,
  Sowmya​

 

[oldbrewer]

so, if for example member3 is on the master but not on the source, delete that row on the master ? And if there is a member2 on each sheet, do you want to over-write the master with the "newest" information ?

 

[sowmyareddy]

Delete member3 from master data sheet
If there is a new member found in the source sheet, update it in master sheet(also, any updated column found for a member existing in source sheet, the same has to be updated in master sheet).


Can you please provide the vbscript code or a macro asap.

Thanks in advance.


Regards,
Sowmya.

 

[oldbrewer]

[TABLE="width: 896"]
<colgroup><col width="64" span="14" style="width:48pt"> </colgroup><tbody>[TR]
[TD="width: 64"]member1[/TD]
[TD="width: 64, align: right"]99[/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[TD="width: 64"][/TD]
[/TR]
[TR]
[TD]member2[/TD]
[TD="align: right"]88[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
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[/TR]
[TR]
[TD]member3[/TD]
[TD="align: right"]77[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]source[/TD]
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[/TR]
[TR]
[TD]member4[/TD]
[TD="align: right"]66[/TD]
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[/TR]
[TR]
[TD]member5[/TD]
[TD="align: right"]55[/TD]
[TD][/TD]
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[TD]member1[/TD]
[TD="align: right"]99[/TD]
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[/TR]
[TR]
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[TD]member3[/TD]
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[/TR]
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[TD]member4[/TD]
[TD="align: right"]888[/TD]
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[/TR]
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[TD="align: right"]333[/TD]
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[TD="colspan: 2"]new master[/TD]
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[TD="align: right"]99[/TD]
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[TD]member3[/TD]
[TD="align: right"]777[/TD]
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[/TR]
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[TD]member4[/TD]
[TD="align: right"]888[/TD]
[TD][/TD]
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[/TR]
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[TD]member5[/TD]
[TD="align: right"]55[/TD]
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[/TR]
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[TD]member6[/TD]
[TD="align: right"]333[/TD]
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[TD="colspan: 3"]is this the desired outcome[/TD]
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[/TR]
</tbody>[/TABLE]

 

[sowmyareddy]

Hi Oldbrewer,

Yes the format please.

Thanks,
Sowmya.

 

[sowmyareddy]

Yes the same format please.

 

[oldbrewer]

[TABLE="width: 1191"]
<colgroup><col span="2"><col><col span="15"></colgroup><tbody>[TR]
[TD]member1[/TD]
[TD="align: right"]99[/TD]
[TD]no change[/TD]
[TD][/TD]
[TD][/TD]
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[TD]col L[/TD]
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[/TR]
[TR]
[TD]member2[/TD]
[TD="align: right"]88[/TD]
[TD]delete[/TD]
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[/TR]
[TR]
[TD]member3[/TD]
[TD="align: right"]77[/TD]
[TD]no change[/TD]
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[TD]source[/TD]
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[/TR]
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[TD]member4[/TD]
[TD="align: right"]66[/TD]
[TD]change to 888[/TD]
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[TD="align: right"]55[/TD]
[TD]no change[/TD]
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[TD]member1[/TD]
[TD="align: right"]99[/TD]
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[TD]row 5[/TD]
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[TD="colspan: 2"]mytable > > > > >[/TD]
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[TD="colspan: 6"]formulas in column C and L5:L9 tell you what actions are needed[/TD]
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[TD="colspan: 6"]in the short term you can use this to highlight necessary changes[/TD]
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[TD="colspan: 14"]=IF(ISERROR(OFFSET($J$4,MATCH(A1,$J$5:$J$9,0),0)),"delete",IF(VLOOKUP(A1,mytable,2)=B1,"no change","change to "&VLOOKUP(A1,mytable,2)))[/TD]
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[TD="colspan: 4"]=IF(COUNTIF($A$1:$A$5,J5)>0,"","add")[/TD]
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[sowmyareddy]

Could you please provide me a full Macro/vbscript code as I didn't understand the below.

Thank you!

 

[oldbrewer]

I have given you formulas that tell you where to make changes. A totally automatic macro will take - me at least - several hours to develop. If you do not understand how my two formulas work, then if you had a macro and it did not work properly under certain circumstances, how would you fix it ?

 

[sowmyareddy]

Hi Oldbrewer,

I am new to vbscripting/macros. I have tried a code (below) mentioned in one of the posts which is similar to my request. But, I am ending up with a data adding in a single row in master sheet instead of adding all the newly added data in source workbook to master workbook. Please let me know if I can do something in the below code so that if there is a change in source sheet, the same has to be updated in master sheet.

Sub Test()
Dim wbSource As Workbook
Dim wsSource As Worksheet
Dim Rng As Range
Dim wbMaster As Workbook
Dim wsMaster As Worksheet
Dim Cell As Range
Dim Target As Range
Dim r As Long
Set wbSource = Workbooks("Source.xls")
Set wsSource = wbSource.Worksheets("Sheet1")
With wsSource
Set Rng = .Range("D2:D" & .Range("D" & .Rows.Count).End(xlUp).Row)
End With
Set wbMaster = Workbooks("Master.xls")
Set wsMaster = wbMaster.Worksheets("Sheet1")
With wsMaster
For Each Cell In Rng
With .Columns("B")
Set Target = Nothing
Set Target = .Find(What:=Cell.Value, After:=.Cells(1, 1), LookIn:=xlFormulas, LookAt _
:=xlWhole, SearchOrder:=xlByRows, SearchDirection:=xlNext, MatchCase:=False)
End With
If Not Target Is Nothing Then
r = Target.Row
Else
r = .Cells(.Rows.Count, 1).End(xlUp).Row + 1
End If
.Range("A" & r).Value = Cell.EntireRow.Range("C" & 1).Value
.Range("B" & r).Value = Cell.EntireRow.Range("D" & 1).Value
.Range("C" & r).Value = Cell.EntireRow.Range("I" & 1).Value
.Range("D" & r).Value = Cell.EntireRow.Range("J" & 1).Value
.Range("E" & r).Value = Cell.EntireRow.Range("M" & 1).Value
.Range("F" & r).Value = Cell.EntireRow.Range("N" & 1).Value
.Range("I" & r).Value = Cell.EntireRow.Range("P" & 1).Value
.Range("J" & r).Value = Cell.EntireRow.Range("Q" & 1).Value
Next Cell
For r = .Range("B" & .Rows.Count).End(xlUp).Row To 2 Step -1
If WorksheetFunction.CountIf(Rng, .Range("b" & r).Value) = 0 Then
.Rows(r).Delete
End If
Next r
End With
End Sub


Thank you!