XLOOKUP and ignoring blanks

F

franklin82

New Member
Joined
Jan 30, 2024
Messages
3
Office Version
  1. 365
Platform
  1. MacOS
I'm trying to bring back results that will show the next date someone has booked an event. In the sheet, I have multiple entries for a person and this shows when they've next booked an event and in the column next to this, it shows when their last event took place.

I've used an XLOOKUP (=XLOOKUP(E2,KP,FDATE,,0,1)) but if a person has a blank cell above a cell that has value it returns the date as 00-Jan-00 and then ignores the cell that has a value. I've put a sample of the data below. You'll see that in Column E and F is where I'd like the results to show. In E I have the list of names and then F returns the date. You'll see that Name1 to Name3 all return 00-Jan-00 and then Name4 returns the correct date. Name 6 is also showing 00-Jan-00 but it should return the value 6-Feb-24 as that is the next date but as the 2 cells above are blank it brings in the data 00-Jan-00. The same issue then happens for Name10 and Name11.

I suspect that because I have blank cells that is why the 00-Jan-00 is being returned, but I can't figure out how to ignore these blank cells and get the XLOOKUP to search for the correct entry.

Hope the above makes sense!

Book1
ABCDEF
1NameFuture DateDateNameNext webinar
2Name16-Jul-23Name100-Jan-00
3Name16-Jul-23Name200-Jan-00
4Name110-Jan-24Name300-Jan-00
5Name110-Jan-24Name419-Sep-24
6Name2Name500-Jan-00
7Name319-Sep-23Name600-Jan-00
8Name419-Sep-24Name700-Jan-00
9Name5Name800-Jan-00
10Name61-Jun-23Name900-Jan-00
11Name614-Nov-23Name1000-Jan-00
12Name66-Feb-24Name1100-Jan-00
13Name6
14Name730-Mar-23
15Name812-Oct-23
16Name97-Nov-23
17Name914-Dec-23
18Name1030-Mar-22
19Name1020-Oct-23
20Name107-Dec-23
21Name1014-Dec-23
22Name1029-Feb-24
23Name10
24Name10
25Name10
26Name1122-Jun-23
27Name1113-Jul-23
28Name115-Sep-23
29Name1119-Oct-23
30Name1116-Nov-23
31Name1113-Dec-23
32Name1114-Feb-24
33Name117-Mar-24
34Name1111-Apr-24
Webinars - Live
Cell Formulas
RangeFormula
F2:F12F2=XLOOKUP(E2,KP,FDATE,,0,1)
Named Ranges
NameRefers ToCells
FDATE='Webinars - Live'!$B:$BF2:F12
KP='Webinars - Live'!$A:$AF2:F12
 

Excel Facts

Wildcard in VLOOKUP
Use =VLOOKUP("Apple*" to find apple, Apple, or applesauce
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how about

=IF(MAXIFS($B$2:$B$34,$A$2:$A$34,E2)=0,"",MAXIFS($B$2:$B$34,$A$2:$A$34,E2))

but full column references are not great
Book4
ABCDEF
1NameFuture DateDateNameNext webinar
2Name145113Name1 
3Name145113Name2 
4Name145301Name3 
5Name145301Name49/19/24
6Name2Name5 
7Name345188name62/6/24
8Name49/19/24Name8 
9Name5Name9 
10name645078Name102/29/24
11name645244Name114/11/24
12name62/6/24 
13name6
14name645015
15Name845211
16Name945237
17Name945274
18Name1044650
19Name1045219
20Name1045267
21Name1045274
22Name102/29/24
23Name10
24Name10
25Name10
26Name1145099
27Name1145120
28Name1145174
29Name1145218
30Name1145246
31Name1145273
32Name112/14/24
33Name113/7/24
34Name114/11/24
Sheet1
Cell Formulas
RangeFormula
E2:E11E2=UNIQUE(A2:A34)
F2:F11F2=IF(MAXIFS($B$2:$B$34,$A$2:$A$34,E2)=0,"",MAXIFS($B$2:$B$34,$A$2:$A$34,E2))
F12F12=IF(MAXIFS(B:B,A:A,E12)=0,"",MAXIFS(B:B,A:A,E12))
Dynamic array formulas.
 
Upvote 0
Check this and revert -

Book1
ABCDEF
1NameFuture DateDateNameNext Webinar
2Name17/6/23Name1 
3Name17/6/23Name2 
4Name11/10/24Name3 
5Name11/10/24Name49/19/24
6Name2Name5 
7Name39/19/23Name62/6/24
8Name49/19/24Name7 
9Name5Name8 
10Name66/1/23Name9 
11Name611/14/23Name102/29/24
12Name62/6/24Name112/14/24
13Name6
14Name73/30/23
15Name810/12/23
16Name911/7/23
17Name912/14/23
18Name103/30/22
19Name1010/20/23
20Name1012/7/23
21Name1012/14/23
22Name102/29/24
23Name10
24Name10
25Name10
26Name116/22/23
27Name117/13/23
28Name119/5/23
29Name1110/19/23
30Name1111/16/23
31Name1112/13/23
32Name112/14/24
33Name113/7/24
34Name114/11/24
Sheet1
Cell Formulas
RangeFormula
F2:F12F2=LET(MX,MAXIFS(B:B,A:A,E2), MN,MINIFS(B:B,A:A,E2), CNT,COUNTIFS(A:A,E2,B:B,">="&TODAY()), IFS(CNT>1,MN,MX=0,"",TRUE,MX))
 
Upvote 0
Solution
Another option
Fluff.xlsm
ABCDEF
1NameFuture DateDateNameNext webinar
2Name106/07/2023Name1None
3Name106/07/2023Name2None
4Name110/01/2024Name3None
5Name110/01/2024Name419/09/2024
6Name2Name5None
7Name319/09/2023Name606/02/2024
8Name419/09/2024Name7None
9Name5Name8None
10Name601/06/2023Name9None
11Name614/11/2023Name1029/02/2024
12Name606/02/2024Name1114/02/2024
13Name6
14Name730/03/2023
15Name812/10/2023
16Name907/11/2023
17Name914/12/2023
18Name1030/03/2022
19Name1020/10/2023
20Name1007/12/2023
21Name1014/12/2023
22Name1029/02/2024
23Name10
24Name10
25Name10
26Name1122/06/2023
27Name1113/07/2023
28Name1105/09/2023
29Name1119/10/2023
30Name1116/11/2023
31Name1113/12/2023
32Name1114/02/2024
33Name1107/03/2024
34Name1111/04/2024
Sheet6
Cell Formulas
RangeFormula
F2:F12F2=BYROW(E2:E12,LAMBDA(br,TAKE(FILTER(B2:B100,(A2:A100=br)*(B2:B100<>""),"None"),1)))
Dynamic array formulas.
 
Upvote 0
just noticed for Name11 - i show the latest date - did you want all 3 dates or earliest or ????
 
Upvote 0
Thanks all for the quick responses! I'll have a look through
etaf said:
just noticed for Name11 - i show the latest date - did you want all 3 dates or earliest or ????
Click to expand...
Just the earliest date is fine
 
Upvote 0
SanjayGMusafir said:
Check this and revert -

Book1
ABCDEF
1NameFuture DateDateNameNext Webinar
2Name17/6/23Name1 
3Name17/6/23Name2 
4Name11/10/24Name3 
5Name11/10/24Name49/19/24
6Name2Name5 
7Name39/19/23Name62/6/24
8Name49/19/24Name7 
9Name5Name8 
10Name66/1/23Name9 
11Name611/14/23Name102/29/24
12Name62/6/24Name112/14/24
13Name6
14Name73/30/23
15Name810/12/23
16Name911/7/23
17Name912/14/23
18Name103/30/22
19Name1010/20/23
20Name1012/7/23
21Name1012/14/23
22Name102/29/24
23Name10
24Name10
25Name10
26Name116/22/23
27Name117/13/23
28Name119/5/23
29Name1110/19/23
30Name1111/16/23
31Name1112/13/23
32Name112/14/24
33Name113/7/24
34Name114/11/24
Sheet1
Cell Formulas
RangeFormula
F2:F12F2=LET(MX,MAXIFS(B:B,A:A,E2), MN,MINIFS(B:B,A:A,E2), CNT,COUNTIFS(A:A,E2,B:B,">="&TODAY()), IFS(CNT>1,MN,MX=0,"",TRUE,MX))
Click to expand...
This is working great, many thanks!
 
Upvote 0
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