VLOOKUP breaking a subsequent sum formula

[Mattduk]

Hi all,

Firstly, thank you for allowing me to join your forum.

I have Vlookup formula...

=IFNA(VLOOKUP(A12,Sheet1!$D$28:$N$76,7),0)

it works, it returns that value. See below. It's looking for the GL code 301000 on this sheet in a table on a second sheet, then returning the data in the 7th column. Simple. The cell below it is a simple = of it.

So then I try to copy the same formula, to some cells below it.

Now, these codes don't exist in the second sheet yet. They will at some point later in the year, as more transactions happen in the books (the second sheet is a trial balance), but you can see here, the cell labeled PO-10-02 is returning #Value.

I'm stuck. I want this sheet that you can see here to be static, and unchanging. It contains all the possible GL codes. The table the vlookup is searching through will change from month to month as different types of accounting transactions take place. I will just adjust the size of the area the vlookup is searching as necessary and copy the formula down again.

So, how do I stop the results from the vlookup for cells who's GL code doesn't exist from breaking any sums that are referencing them?

Many thanks.
Matt

 

[etaf]

=IFERROR( you vlookup, "")

Not sure why you are not getting an N/A error

you are looking for the nearest value and not exact
=IFNA(VLOOKUP(A12,Sheet1!$D$28:$N$76,7),0)
try
=IFNA(VLOOKUP(A12,Sheet1!$D$28:$N$76,7,false),0)

Note: Images are difficult to see , and also requires that I input all the data myself, which means I may make an error, which is very time consuming, and from my point of view less likely to get a response, if a complicated spreadsheet. Plus we cannot see any of the formulas used.

Therefore -

A SMALL sample spreadsheet, around 10-20 rows, would help a lot here, with all sensitive data removed, and expected results mocked up and manually entered, with a few notes of explanation.

This will possibly enable a quicker and more accurate solution for you.

MrExcel has a tool called “XL2BB” that lets you post samples of your data and will allow us to copy/paste your sample data into our Excel spreadsheets, saving a lot of time.

XL2BB - Excel Range to BBCode

Excel 'mini-sheet' in messages - XL2BB Although experts prefer to read your description and question instead of working in your actual file to solve your problem, there are times that it is difficult to explain an issue without providing actual...

www.mrexcel.com

You can also test to see if it works ok, in the "Test Here" forum.

Test Here

Use this forum to test your signature, learn bbcode, smilies, XL2BB, etc. Threads in this forum are automatically deleted after no replies for seven (7) days

www.mrexcel.com

OR if you cannot get XL2BB to work, or have restrictions on your PC

then put the sample spreadsheet onto a share

I only tend to goto OneDrive, Dropbox or google docs , as I'm never certain of other random share sites and possible virus.
Please make sure you have a representative data sample and also that the data has been desensitised, remember this site is open to anyone with internet access to see - so any sensitive / personal data should be removed

Make sure you set any share or google to share to everyone

 

[Mattduk]

Hi wayne,

Your first suggestion worked! Thank you so much, you have no idea how long I was scratching my head over this yesterday.

And I've noted your suggestions for next time.

Thanks again and have a super weekend!
Matt

 

[etaf]

you are welcome