VLOOKUP Boggle

[XLmom]

I have a workbook in which the first worksheet is a signup list where column B is populated with names as people are signed up. They are then manually assigned to a table which the corresponding table number is added to column A. I want a cell in a second worksheet to look through the values of first worksheet, column A and when it finds a the number, returned the text of first worksheet, column B into the cell of second worksheet.

In the attached workbook, the Leader worksheet contains the people signed up who are Mary (B2), Joy (B3) and Leslie (B4). I manually assigned their table numbers in column A.
On the student worksheet, the red shaded boxes are placeholders for the assigned leader's name. So for Student!M3 (which is table 4), for example, I would like it to search Leader!A2:A4 for the number 4 and then return the value in column B of that row. In this case it should return the name Mary.

I am missing something in my VLOOKUP formula and am just frustrated now so I truly appreciate the help!!!

Sample.xlsx
	A	B	C	D	E	F	G	H	I	J	K
1	Table #	Leader Name	Phone	Email	Guests	# Reserved	# Available	# Paid	# Owes	Special Diet?	Accessible?
2	4	Mary			8		8		8
3	1	Joy			8		8		8
4	5	Leslie			8		8		8
5		Right click here and select insert row above to add new leader
6
7
8		Total Leaders:	4		24	0	24	0	24
Leader

Cell Formulas
Range	Formula
E2,E4	E2	=8
G2:G4	G2	=E2-F2
I2:I4	I2	=E2-H2
C8	C8	=COUNTIF(B2:B5, "*")
E8	E8	=SUMIF($E$2:$E$5,"<>")
F8,H8	F8	=SUM(F2:F5)
G8	G8	=SUMIF($G$2:$G$5,"<>")
I8	I8	=SUMIF($I$2:$I$5,"<>")

Cells with Conditional Formatting
Cell	Condition		Cell Format	Stop If True
J2:K5	Cell	does not contain a blank value	text	NO
I2:I5	Cell Value	contains "0"	text	YES
G2:G4	Cell Value	=0	text	YES
E2:E5	Cell Value	>8	text	NO

Cells with Data Validation
Cell	Allow	Criteria
G2:G5	Any value
I2:I5	Any value
E2:E5	Any value

Sample.xlsx
	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S	T	U
1
2	Guest	Table	Seat		Guest	Table	Seat		Guest	Table	Seat		Guest	Table	Seat		Guest	Table	Seat
3
4		#	1			#	1			#	1			#	1			#	1
5		#	2			#	2			#	2			#	2			#	2
6		#	3			#	3			#	3			#	3			#	3
7		#	4			#	4			#	4			#	4			#	4
8		#	5			#	5			#	5			#	5			#	5
9		#	6			#	6			#	6			#	6			#	6
10		#	7			#	7			#	7			#	7			#	7
11		#	8			#	8			#	8			#	8			#	8
12
Student

Cells with Data Validation
Cell	Allow	Criteria
A4:A12	List	=NamesUse
E4:E12	List	=NamesUse
I4:I12	List	=NamesUse
M4:M12	List	=NamesUse
Q4:Q12	List	=NamesUse

 

[etaf]

in column B put

=vlookup(A2,leader($A$2:$B$4,2,false)

 

[MountainFog]

Recommend Making your table on the Leaders Tab a Table (Ctrl+T). It will fix your need to have the comment (Right-Click here and insert new row above...). Tables have Dynamic references and automatically will update if a new value is added below.

I recommend using XLOOKUP. I personally find it easier. But if you use VLookup, it would be

=VLOOKUP(N3,Leaders!A:B,2)

 

[XLmom]

Thank you for looking at this for me. I think my explanation might have been confusing. On the Student worksheet, I need a formula for A3, E3, I3 and M3 to populate those cells with information from the Leaders worksheet. A3 is table 1, E3 is table 2, I3 is table 3, and M3 would be table 4.

On the Leaders worksheet, I will manually assign the leader to a table and enter their assigned table in column A. In my example, I had assigned Mary to table 4 so back over on the Student sheet, the formula in M3 should have searched Leaders!Column A for who was assigned "4" and then return the corresponding name from Leaders!Column B. It is possible the tables I assign will change so that is why I was looking to do a VLOOKUP. Then if I later decided to switch Mary to table 2, Student!E3 would automatically reflect the change.

I tried =XLOOKUP("4",Leader!A2:A4,Leader!B2:B4,"",0,1) in Studetn!M3 and it didn't error out but it also didn't return the value of "Mary" which is what I am hoping for.

 

[etaf]

well
that should work
=vlookup(A2,leader($A$2:$B$4,2,false)

"4" in inverted commas is text and so will not find 4

as will index/match
=index($B$2:$B$4,match(A2,Leader!$B$2:$B$4,0))


=XLOOKUP(A2,leader!$A$2:$A$4,leader!$B$2:$B$4,"",0,1)

all in the one sheet - so youy just add the sheet name to the range here

Book3
	A	B	C	D	E	F	G	H
1						xlookup	index/match	vlookup
2					4	mary	mary	mary
3	4	mary
Sheet1

Cell Formulas
Range	Formula
F2	F2	=XLOOKUP(E2,$A$2:$A$4,$B$2:$B$4,"",0,1)
G2	G2	=INDEX($B$2:$B$4,MATCH(E2,$A$2:$A$4,0))
H2	H2	=VLOOKUP(E2,$A$2:$B$4,2,0)

 

[MountainFog]

Recommend Making your table on the Leaders Tab a Table (Ctrl+T). It will fix your need to have the comment (Right-Click here and insert new row above...). Tables have Dynamic references and automatically will update if a new value is added below.

I recommend using XLOOKUP. I personally find it easier. But if you use VLookup, it would be

=VLOOKUP(N3,Leaders!A:B,2)

I wrote my formula thinking that you would add the table number in B3,F3,J3,N3, etc.

XLOOKUP has a different formula layout in it but does the same thing. XLOOKUP has the following format:

=XLOOKUP(LOOKUP VALUE,LOOKUP ARRAY,RETURN ARRAY)

Also helpful in excel if you type in your formula and are having trouble, press F1

 

[XLmom]

Recommend Making your table on the Leaders Tab a Table (Ctrl+T). It will fix your need to have the comment (Right-Click here and insert new row above...). Tables have Dynamic references and automatically will update if a new value is added below.

I recommend using XLOOKUP. I personally find it easier. But if you use VLookup, it would be

=VLOOKUP(N3,Leaders!A:B,2)

Thank you for looking at this as well!

well
that should work
=vlookup(A2,leader($A$2:$B$4,2,false)

"4" in inverted commas is text and so will not find 4

as will index/match
=index($B$2:$B$4,match(A2,Leader!$B$2:$B$4,0))


=XLOOKUP(A2,leader!$A$2:$A$4,leader!$B$2:$B$4,"",0,1)

all in the one sheet - so youy just add the sheet name to the range here

Book3
	A	B	C	D	E	F	G	H
1						xlookup	index/match	vlookup
2					4	mary	mary	mary
3	4	mary
Sheet1

Cell Formulas
Range	Formula
F2	F2	=XLOOKUP(E2,$A$2:$A$4,$B$2:$B$4,"",0,1)
G2	G2	=INDEX($B$2:$B$4,MATCH(E2,$A$2:$A$4,0))
H2	H2	=VLOOKUP(E2,$A$2:$B$4,2,0)

YES!!!!!!!!!!! This worked. I was so close but not quite there. Thank you so much for helping me so I can carry on with building out this spreadsheet.

 

[etaf]

you are welcome