Visualizing relationship of similar tasks across many different Projects

R

RogerC

Well-known Member
Joined
Mar 25, 2002
Messages
537
I have a schedule of Project level activities that encompasses tasks spanning multiple separate projects. Each Project is individually implemented at a different business location around the globe. However, any individual location may be impacted by the schedule of more than one project in the list at any given time.

At the Program Management level, I need to graphically visualize the relationships of all tasks across all projects. For example, I need to understand the extent to which any single location is being impacted by the tasks of multiple projects over the time period from start to finish of all projects.

My goal is to graphically visualize the magnitude of effort required at the sites when multiple projects are in work. Basically, I need a graphic timeline of all Tasks over the three year period shown by Site, Project and Task Durations (days).

A highly simplified version of my combined Task Schedule data for 4 Projects being deployed across 3 Sites might look like this:

Excel 2013/2016
ABCDE
Survey
Approval
Budget
Install
Go Live

<colgroup><col style="width: 25pxpx"><col><col><col><col><col></colgroup><thead>
</thead><tbody>
[TD="align: center"]1[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F8CBAD]#F8CBAD[/URL] , align: center"]Site[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F8CBAD]#F8CBAD[/URL] , align: center"]Project[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F8CBAD]#F8CBAD[/URL] , align: center"]Task[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F8CBAD]#F8CBAD[/URL] , align: center"]Start[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F8CBAD]#F8CBAD[/URL] , align: center"]Finish[/TD]

[TD="align: center"]2[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Survey[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]07/1/17[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]08/11/17[/TD]

[TD="align: center"]3[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Approval[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/5/17[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]10/5/17[/TD]

[TD="align: center"]4[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Budget[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]02/1/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]04/30/18[/TD]

[TD="align: center"]5[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Install[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]06/1/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/17/18[/TD]

[TD="align: center"]6[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Go Live[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/20/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/22/18[/TD]

[TD="align: center"]7[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]B[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] "]Survey[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]09/10/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]10/1/18[/TD]

[TD="align: center"]8[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]B[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] "]Approval[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]10/27/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]10/29/18[/TD]

[TD="align: center"]9[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]B[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] "]Budget[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]12/1/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]12/14/18[/TD]

[TD="align: center"]10[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]B[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] "]Install[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]12/20/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]12/30/18[/TD]

[TD="align: center"]11[/TD]
[TD="align: center"]New York[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]B[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] "]Go Live[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]01/10/19[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F1F7ED]#F1F7ED[/URL] , align: center"]01/15/19[/TD]

[TD="align: center"]12[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="align: center"]C[/TD]

[TD="align: center"]09/10/18[/TD]
[TD="align: center"]10/1/18[/TD]

[TD="align: center"]13[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="align: center"]C[/TD]

[TD="align: center"]10/17/18[/TD]
[TD="align: center"]10/19/18[/TD]

[TD="align: center"]14[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="align: center"]C[/TD]

[TD="align: center"]11/11/18[/TD]
[TD="align: center"]12/11/18[/TD]

[TD="align: center"]15[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="align: center"]C[/TD]

[TD="align: center"]01/3/19[/TD]
[TD="align: center"]02/27/19[/TD]

[TD="align: center"]16[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="align: center"]C[/TD]

[TD="align: center"]03/3/19[/TD]
[TD="align: center"]03/4/19[/TD]

[TD="align: center"]17[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Survey[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]07/1/17[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]08/1/17[/TD]

[TD="align: center"]18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Approval[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]08/5/17[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/5/17[/TD]

[TD="align: center"]19[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Budget[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]02/1/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]02/28/18[/TD]

[TD="align: center"]20[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Install[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]06/1/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/17/18[/TD]

[TD="align: center"]21[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=D9E1F2]#D9E1F2[/URL] , align: center"]Phoenix[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]A[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] "]Go Live[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/20/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFF8E5]#FFF8E5[/URL] , align: center"]09/22/18[/TD]

[TD="align: center"]22[/TD]
[TD="align: center"]Paris[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]D[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] "]Survey[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]07/1/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]08/11/18[/TD]

[TD="align: center"]23[/TD]
[TD="align: center"]Paris[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]D[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] "]Approval[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]11/5/18[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]11/15/18[/TD]

[TD="align: center"]24[/TD]
[TD="align: center"]Paris[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]D[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] "]Budget[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]02/1/19[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]09/30/19[/TD]

[TD="align: center"]25[/TD]
[TD="align: center"]Paris[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]D[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] "]Install[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]07/1/19[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]08/17/19[/TD]

[TD="align: center"]26[/TD]
[TD="align: center"]Paris[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]D[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] "]Go Live[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]08/1/19[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=F3F3F3]#F3F3F3[/URL] , align: center"]08/31/19[/TD]

</tbody>



Can this be done effectively using standard Excel charting? If so, can someone recommend a chart type?

Or would this better be done using some more advanced Excel functionality?

Looking for advice. Thank you.
 

Excel Facts

How can you automate Excel?
Press Alt+F11 from Windows Excel to open the Visual Basic for Applications (VBA) editor.
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Any charting gurus able to point me in the direction of how to best display the overlapping of tasks across Locations and Projects?
 
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