VBA - Printing Records to Single PDF

imt

New Member
Joined
Jul 1, 2023
Messages
1
Office Version
  1. 365
Platform
  1. MacOS
So, I had watched MrExecl's 4 part series on printing specific records with the last using Marco /VBA to print each of the records to the printer.

Print Each Record with a Macro - Part IV of IV: Podcast #1549

However, I am looking to see if there is a way to take this one step further and instead of printing this one sheet singly for each and every record, is there a way to print/save these all to one single PDF file:

For example, if you run my modified VBA Module Code, derived from MrExcels Part IV Video:


VBA Code:
Sub PrintAll()
    RowCount = Worksheets("Reviews").Cells(Rows.Count, 1).End(xlUp).Row - 1
    
    Worksheets("Print Reviews").Select
    For i = 1 To RowCount
        Range("B1").Value = i
        [B]ActiveSheet.PrintOut Copies = 1[/B]
        i = i + 1
    Next i
    
    
End Sub

This would print out a sheet to the printer from the "PrintReviews" sheet for each incremental odd row that is found on the "Reviews" sheet. For example in my case, I would have like 50 sheets of printed paper. Is there a way to somehow save this to a PDF but as a single file that contains the 50 total pages versus 1 PDF or Printout from each single row?
 

Excel Facts

Did you know Excel offers Filter by Selection?
Add the AutoFilter icon to the Quick Access Toolbar. Select a cell containing Apple, click AutoFilter, and you will get all rows with Apple
With your loop you can copy the sheet and add it to an array of sheets, then saveas all the sheets as a .pdf, then delete the array of sheets.

Change your file location and name in the code.
VBA Code:
Sub PrintAll()
    Dim sh As Worksheet, x As Variant
    Dim ArraySheets() As String
    RowCount = Worksheets("Reviews").Cells(Rows.Count, 1).End(xlUp).Row - 1
    Application.ScreenUpdating = False
    
    With Worksheets("Print Reviews")
        For i = 1 To RowCount
            .Range("B1").Value = i
            .Copy After:=Sheets(Sheets.Count)
            ActiveSheet.Name = i
            ReDim Preserve ArraySheets(x)
            ArraySheets(x) = ActiveSheet.Name
            i = i + 1
            x = x + 1
        Next i

    End With
    
    With Sheets(ArraySheets)
        .Select
        ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, _
                                        Filename:="C:\Users\davem\AppData\Local\Temp\New folder" & "\" & ThisWorkbook.Name
        Application.DisplayAlerts = False
        .Delete
    End With
    MsgBox "Finished"
End Sub
 
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