vba or forumla for invoice and time sheet

tpkelley_no

Board Regular
Joined
Oct 14, 2011
Messages
189
Office Version
  1. 2010
Platform
  1. Windows
<!--[if gte mso 9]><xml> <o:OfficeDocumentSettings> <o:AllowPNG/> </o:OfficeDocumentSettings> </xml><![endif]--> I have the following invoice and time sheet. I would like a formula to look up the employee ID number and match it with the time sheet and fill in the hours that were worked for the day.here is an example of both.

invoice data:

id number starts in cell A16, rate cell b16, name c16...


<tbody>
[TD="class: xl64"]ID Number[/TD]
[TD="class: xl64, width: 64"]Rate [/TD]
[TD="class: xl64, width: 227"]Name[/TD]
[TD="class: xl64, width: 64"]Monday[/TD]
[TD="class: xl64, width: 64"]Tuesday[/TD]
[TD="class: xl64, width: 64"]Wednesday[/TD]
[TD="class: xl64, width: 64"]Thursday[/TD]
[TD="class: xl64, width: 64"]Friday[/TD]
[TD="class: xl64, width: 64"]Saturday[/TD]
[TD="class: xl64, width: 64"]Sunday[/TD]
[TD="class: xl65, width: 64"]Tptal Hours[/TD]
[TD="class: xl64, width: 106"]Description[/TD]
[TD="class: xl63, width: 88"]Line Tatal[/TD]

[TD="class: xl68"]186[/TD]
[TD="class: xl68"]1[/TD]
[TD="class: xl69, width: 227"]employee 1 [/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]

[TD="class: xl67"]200[/TD]
[TD="class: xl67"]1[/TD]
[TD="class: xl67"]employee 2 [/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]
[TD="class: xl66"][/TD]

[TD="class: xl68"]201[/TD]
[TD="class: xl68"]1[/TD]
[TD="class: xl68"]employee 3[/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]
[TD="class: xl70"][/TD]

</tbody>


time sheet data:

the id code is in column D, the daty of the week will be in column O
<!--[if gte mso 9]><xml> <w:WordDocument> <w:View>Normal</w:View> <w:Zoom>0</w:Zoom> <w:TrackMoves/> <w:TrackFormatting/> <w:PunctuationKerning/> <w:ValidateAgainstSchemas/> <w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid> <w:IgnoreMixedContent>false</w:IgnoreMixedContent> <w:AlwaysShowPlaceholderText>false</w:AlwaysShowPlaceholderText> <w:DoNotPromoteQF/> <w:LidThemeOther>EN-US</w:LidThemeOther> <w:LidThemeAsian>X-NONE</w:LidThemeAsian> <w:LidThemeComplexScript>X-NONE</w:LidThemeComplexScript> <w:Compatibility> <w:BreakWrappedTables/> <w:SnapToGridInCell/> <w:WrapTextWithPunct/> <w:UseAsianBreakRules/> <w:DontGrowAutofit/> <w:SplitPgBreakAndParaMark/> <w:EnableOpenTypeKerning/> <w:DontFlipMirrorIndents/> <w:OverrideTableStyleHps/> </w:Compatibility> <m:mathPr> <m:mathFont m:val="Cambria Math"/> <m:brkBin m:val="before"/> <m:brkBinSub m:val="--"/> <m:smallFrac m:val="off"/> <m:dispDef/> <m:lMargin m:val="0"/> <m:rMargin m:val="0"/> <m:defJc m:val="centerGroup"/> <m:wrapIndent m:val="1440"/> <m:intLim m:val="subSup"/> <m:naryLim m:val="undOvr"/> </m:mathPr></w:WordDocument> </xml><![endif]--><!--[if gte mso 9]><xml> <w:LatentStyles DefLockedState="false" DefUnhideWhenUsed="false" DefSemiHidden="false" DefQFormat="false" DefPriority="99" LatentStyleCount="375"> <w:LsdException Locked="false" Priority="0" QFormat="true" Name="Normal"/> <w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 1"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="heading 2"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="heading 3"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="heading 4"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="heading 5"/> <w:LsdException Locked="false" Priority="9" SemiHidden="true" UnhideWhenUsed="true" 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<tbody>
[TD="class: xl65, colspan: 5"]Division (by employees) : 00005 [/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]
[TD="width: 48"][/TD]

[TD="class: xl65"]Code[/TD]
[TD="class: xl65"]Name[/TD]
[TD="class: xl65"]000186[/TD]
[TD="class: xl65"]employee 1
[/TD]
[TD="class: xl65"]Date[/TD]
[TD="class: xl65"]Day[/TD]
[TD="class: xl65"]Cat[/TD]
[TD="class: xl65"]Start[/TD]
[TD="class: xl65"]Stop[/TD]
[TD="class: xl65"]Div[/TD]
[TD="class: xl65"]Hours[/TD]
[TD="class: xl65"]REG[/TD]
[TD="class: xl65"]OT1[/TD]
[TD="class: xl65"]OT2[/TD]

[TD="class: xl65"]Unpaid[/TD]

[TD="class: xl65"][/TD]
[TD="class: xl65"]12/18/2017[/TD]
[TD="class: xl65"]Mon[/TD]
[TD="class: xl65"]WORK[/TD]

[TD="class: xl65"]7:01 AM[/TD]
[TD="class: xl65"]2:19 PM[/TD]
[TD="class: xl65"]00001[/TD]
[TD="class: xl65"]7.25[/TD]
[TD="class: xl65"]6.75[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0.5[/TD]

[TD="class: xl65"]6.75[/TD]
[TD="class: xl65"]0[/TD]

[TD="class: xl65"][/TD]
[TD="class: xl65"]12/19/2017[/TD]
[TD="class: xl65"]Tue[/TD]
[TD="class: xl65"]WORK[/TD]

[TD="class: xl65"]6:58 AM[/TD]
[TD="class: xl65"]5:32 PM[/TD]
[TD="class: xl65"]00001[/TD]
[TD="class: xl65"]10.5[/TD]
[TD="class: xl65"]10[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0.5[/TD]

[TD="class: xl65"]10[/TD]
[TD="class: xl65"]0[/TD]

[TD="class: xl65"][/TD]
[TD="class: xl65"]12/20/2017[/TD]
[TD="class: xl65"]Wed[/TD]
[TD="class: xl65"]WORK[/TD]

[TD="class: xl65"]7:01 AM[/TD]
[TD="class: xl65"]5:32 PM[/TD]
[TD="class: xl65"]00001[/TD]
[TD="class: xl65"]10.5[/TD]
[TD="class: xl65"]10[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0.5[/TD]

[TD="class: xl65"]10[/TD]
[TD="class: xl65"]0[/TD]

[TD="class: xl65"][/TD]
[TD="class: xl65"]12/21/2017[/TD]
[TD="class: xl65"]Thu[/TD]
[TD="class: xl65"]WORK[/TD]

[TD="class: xl65"]6:54 AM[/TD]
[TD="class: xl65"]5:32 PM[/TD]
[TD="class: xl65"]00001[/TD]
[TD="class: xl65"]10.5[/TD]
[TD="class: xl65"]10[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0.5[/TD]

[TD="class: xl65"]10[/TD]
[TD="class: xl65"]0[/TD]

[TD="class: xl65"][/TD]
[TD="class: xl65"]12/22/2017[/TD]
[TD="class: xl65"]Fri[/TD]
[TD="class: xl65"]WORK[/TD]

[TD="class: xl65"]7:00 AM[/TD]
[TD="class: xl65"]5:22 PM[/TD]
[TD="class: xl65"]00001[/TD]
[TD="class: xl65"]10.5[/TD]
[TD="class: xl65"]3.25[/TD]
[TD="class: xl65"]6.75[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0.5[/TD]

[TD="class: xl65"]10[/TD]
[TD="class: xl65"]0[/TD]

[TD="class: xl65"][/TD]
[TD="class: xl65"]12/23/2017[/TD]
[TD="class: xl65"]Sat[/TD]
[TD="class: xl65"]WORK[/TD]

[TD="class: xl65"]7:18 AM[/TD]
[TD="class: xl65"]1:10 PM[/TD]
[TD="class: xl65"]00001[/TD]
[TD="class: xl65"]6[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]5.5[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0.5[/TD]

[TD="class: xl65"]5.5[/TD]
[TD="class: xl65"]0[/TD]

[TD="class: xl65"]Absent[/TD]
[TD="class: xl65"]12/24/2017[/TD]
[TD="class: xl65"]Sun[/TD]
[TD="class: xl65"][/TD]

[TD="class: xl65"][/TD]
[TD="class: xl65"][/TD]
[TD="class: xl65"]NONE[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]

[TD="class: xl65"]0[/TD]
[TD="class: xl65"]0[/TD]

</tbody>


i would attach a file but i cannot.
 
Last edited:

Excel Facts

Excel motto
Not everything I do at work revolves around Excel. Only the fun parts.
Not sure if this helps, and I thought I replied earlier... both these tables start at A1 (so A3 on the invoice is "186" and on the time sheet it is "code").

Invoice: Sheet1!
[TABLE="class: grid, width: 1080"]
<colgroup><col><col><col><col><col><col><col><col><col><col><col><col><col></colgroup><tbody>[TR]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]ID Number[/TD]
[TD]Rate[/TD]
[TD]Name[/TD]
[TD]Monday[/TD]
[TD]Tuesday[/TD]
[TD]Wednesday[/TD]
[TD]Thursday[/TD]
[TD]Friday[/TD]
[TD]Saturday[/TD]
[TD]Sunday[/TD]
[TD]Total Hours[/TD]
[TD]Description[/TD]
[TD]Line Total[/TD]
[/TR]
[TR]
[TD]186[/TD]
[TD]1[/TD]
[TD]employee 1[/TD]
[TD="align: right"]6.75[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]5.5[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]52.25[/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]200[/TD]
[TD]1[/TD]
[TD]employee 2[/TD]
[TD="align: right"]0[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]201[/TD]
[TD]1[/TD]
[TD]employee 3[/TD]
[TD="align: right"]0[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
</tbody>[/TABLE]

Time sheet: Sheet2!
[TABLE="class: grid, width: 1091"]
<colgroup><col span="4"><col><col span="10"></colgroup><tbody>[TR]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD="colspan: 5"]Division (by employees) : 00005[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]Code[/TD]
[TD]Name[/TD]
[TD]Date[/TD]
[TD]Day[/TD]
[TD]Cat[/TD]
[TD]Start[/TD]
[TD]Stop[/TD]
[TD]Div[/TD]
[TD]Hours[/TD]
[TD]REG[/TD]
[TD]OT1[/TD]
[TD]OT2[/TD]
[TD]Unpaid[/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD="align: right"]186[/TD]
[TD]employee 1[/TD]
[TD]12/18/2017[/TD]
[TD]Monday[/TD]
[TD]WORK[/TD]
[TD="align: right"]7:01 AM[/TD]
[TD="align: right"]2:19 PM[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]7.25[/TD]
[TD="align: right"]6.75[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0.5[/TD]
[TD="align: right"]6.75[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD="align: right"]186[/TD]
[TD]employee 1[/TD]
[TD]12/19/2017[/TD]
[TD]Tuesday[/TD]
[TD]WORK[/TD]
[TD="align: right"]6:58 AM[/TD]
[TD="align: right"]5:32 PM[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]10.5[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0.5[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD="align: right"]186[/TD]
[TD]employee 1[/TD]
[TD]12/20/2017[/TD]
[TD]Wednesday[/TD]
[TD]WORK[/TD]
[TD="align: right"]7:01 AM[/TD]
[TD="align: right"]5:32 PM[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]10.5[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0.5[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD="align: right"]186[/TD]
[TD]employee 1[/TD]
[TD]12/21/2017[/TD]
[TD]Thursday[/TD]
[TD]WORK[/TD]
[TD="align: right"]6:54 AM[/TD]
[TD="align: right"]5:32 PM[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]10.5[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0.5[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD="align: right"]186[/TD]
[TD]employee 1[/TD]
[TD]12/22/2017[/TD]
[TD]Friday[/TD]
[TD]WORK[/TD]
[TD="align: right"]7:00 AM[/TD]
[TD="align: right"]5:22 PM[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]10.5[/TD]
[TD="align: right"]3.25[/TD]
[TD="align: right"]6.75[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0.5[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD="align: right"]186[/TD]
[TD]employee 1[/TD]
[TD]12/23/2017[/TD]
[TD]Saturday[/TD]
[TD]WORK[/TD]
[TD="align: right"]7:18 AM[/TD]
[TD="align: right"]1:10 PM[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]6[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]5.5[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0.5[/TD]
[TD="align: right"]5.5[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]Absent[/TD]
[TD] [/TD]
[TD]12/24/2017[/TD]
[TD]Sunday[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD]NONE[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
</tbody>[/TABLE]


As you can see I have had to change a few things on the Time sheet to get the formula to work. Having "Mon" on one sheet and "Monday" on the other means they will not cross reference
Also you did not state if all employees time sheet are on the same sheet or workbook. Just change Sheet2 to match where the employee's time sheet is if needed.

the formula I used for your sheet was this:
=SUMIFS(Sheet2!N:N,Sheet2!A:A,Sheet1!A:A,Sheet2!D:D,Sheet1!2:2)

Sheet2!N:N is where your results are based (hours in this case)
Sheet1!A:A and Sheet2!A:A is where the cross matching of the employee number happens
Sheet2!D:D is the day reference you are looking for in Sheet1!2:2.
 
Upvote 0

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