VBA Code to allow refrain certain users from printing the file

[SharmaAntriksh]

I am using the bellow event procedure of VBA and i want to restrict certain users from printing this file excluding me.

For eg - David, Carly and Rachel are not allowed to print the file but Jim, Antriksh, Grant and Rohit can print the file


Private Sub Workbook_BeforePrint(Cancel As Boolean)

MsgBox "You're Not allowed to print"
Cancel = True

End Sub

please let me know if there is a solution for this

 

[admiral100]

Hi,

Try this:-

Private Sub Workbook_BeforePrint(Cancel As Boolean)


If Application.UserName = "David" Or Application.UserName = "Carly" Or Application.UserName = "Rachel" Then
MsgBox ("You're Not allowed to print")
Cancel = True

End If


End Sub

 

[mumps]

Another approach would be to give the approved users a password they would have to enter to allow printing. This macro would go into the code module for ThisWorkbook. Change the passwords in the code to suit your needs and add any additional ones you may need.

Private Sub Workbook_BeforePrint(Cancel As Boolean)
    Dim mypassword As String
    mypassword = InputBox("Please enter your password.")
    Select Case mypassword
        Case "Jim's password", "Antriksh's password", "Grant's password", "Rohit's password"
           '
        Case Else
            MsgBox "Invalid password.  Please try again."
            Cancel = True
    End Select
End Sub

 

[Fluff]

Another option

Private Sub Workbook_BeforePrint(Cancel As Boolean)

    Dim Nme As String
    Dim Ary As Variant

    Ary = Array("[COLOR=#ff0000]David[/COLOR]", "[COLOR=#ff0000]Carly[/COLOR]", "[COLOR=#ff0000]Rachel[/COLOR]")
    Nme = Environ("Username")
    
    If UBound(Filter(Ary, Nme, False, vbTextCompare)) > 0 Then
        MsgBox ("You're Not allowed to print")
        Cancel = True
    End If

End Sub

Where the names in red need to match the users window login username.
Because this uses the windows user name rather then the application username, it should help to prevent people bypassing the procedure.

 

[SharmaAntriksh]

Thank you!!! can you please explain what the UBound and ">0" does here.

 

[Fluff]

Just realised there were a couple of probs with my previous code. Use this instead

Private Sub Workbook_BeforePrint(Cancel As Boolean)

    Dim Nme As Variant
    Dim Ary As Variant

    Ary = Array("David", "Carly", "Rachel")
    Nme = Environ("Username")

    If UBound(Filter(Ary, Nme, True, vbTextCompare)) >= 0 Then
        MsgBox ("You're Not allowed to print")
        Cancel = True
    End If

End Sub

Ubound returns the upper limit of the size of an array, & if the ubound is greater than or equal to 0 it means the username is in the array & therefore not allowed to print