Using VBA or Macros to get multiple results

J

jarust91

New Member
Joined
Sep 21, 2017
Messages
8
Hello,

I currently have a table with a couple thousand pieces of data. What I am trying to do is create a formula of some type to know all the corresponding dates to a certain person based on their status.

[TABLE="width: 289"]
<colgroup><col><col><col></colgroup><tbody>[TR]
[TD]Name[/TD]
[TD]Status[/TD]
[TD]Last Modified[/TD]
[/TR]
[TR]
[TD]John Doe[/TD]
[TD]Completed[/TD]
[TD="align: right"]16-Aug[/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD]Scheduled[/TD]
[TD="align: right"]15-Aug[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD]Exited[/TD]
[TD="align: right"]14-Aug[/TD]
[/TR]
[TR]
[TD]John Doe[/TD]
[TD]Completed[/TD]
[TD="align: right"]10-Aug[/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD]Reg. Completed[/TD]
[TD="align: right"]4-Aug[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD]Registration[/TD]
[TD="align: right"]1-Aug[/TD]
[/TR]
[TR]
[TD]John Doe[/TD]
[TD]Unreachable[/TD]
[TD="align: right"]31-Jul[/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD]Completed[/TD]
[TD="align: right"]31-Jul[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD]Scheduled[/TD]
[TD="align: right"]29-Jul[/TD]
[/TR]
[TR]
[TD]John Doe[/TD]
[TD]Reg. Completed[/TD]
[TD="align: right"]25-Jul[/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD]Abandoned[/TD]
[TD="align: right"]25-Jul[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD]Exited[/TD]
[TD="align: right"]15-Jul[/TD]
[/TR]
[TR]
[TD]John Doe[/TD]
[TD]Scheduled[/TD]
[TD="align: right"]15-Jul[/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD]Completed[/TD]
[TD="align: right"]14-Jul[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD]Completed[/TD]
[TD="align: right"]14-Jul[/TD]
[/TR]
[TR]
[TD]John Doe[/TD]
[TD]Scheduled[/TD]
[TD="align: right"]13-Jul[/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD]Completed[/TD]
[TD="align: right"]13-Jul[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD]Scheduled[/TD]
[TD="align: right"]10-Jul[/TD]
[/TR]
</tbody>[/TABLE]

This is what the table looks like. I would want to know all the corresponding dates from John Doe when his status is completed. Ideally, I would be able to do this for all of the names.

Any help would be great appreciated.

Thanks,

Jarust91
 

Excel Facts

Which lookup functions find a value equal or greater than the lookup value?
MATCH uses -1 to find larger value (lookup table must be sorted ZA). XLOOKUP uses 1 to find values greater and does not need to be sorted.
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Hello,

I would hope that the out put would look something like this:

<style><!--table {mso-displayed-decimal-separator:"\."; mso-displayed-thousand-separator:"\,";}@page {margin:.75in .7in .75in .7in; mso-header-margin:.3in; mso-footer-margin:.3in;}td {padding-top:1px; padding-right:1px; padding-left:1px; mso-ignore:padding; color:black; font-size:12.0pt; font-weight:400; font-style:normal; text-decoration:none; font-family:Calibri, sans-serif; mso-font-charset:0; mso-number-format:General; text-align:general; vertical-align:bottom; border:none; mso-background-source:auto; mso-pattern:auto; mso-protection:locked visible; white-space:nowrap; mso-rotate:0;}.xl63 {mso-number-format:"d\\-mmm";}--></style>[TABLE="width: 348"]
<!--StartFragment--> <colgroup><col width="87" span="4" style="width:65pt"> </colgroup><tbody>[TR]
[TD="width: 87"]John Doe[/TD]
[TD="class: xl63, width: 87, align: right"]16-Aug[/TD]
[TD="class: xl63, width: 87, align: right"]10-Aug[/TD]
[TD="width: 87"][/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD="class: xl63, align: right"]31-Jul[/TD]
[TD="class: xl63, align: right"]14-Jul[/TD]
[TD="class: xl63, align: right"]13-Jul[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD="class: xl63, align: right"]14-Jul[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
<!--EndFragment--></tbody>[/TABLE]

So you would have the names, followed by all of the dates in corresponding columns.
 
Upvote 0
jarust91 said:
Hello,

I would hope that the out put would look something like this:

<style><!--table {mso-displayed-decimal-separator:"\."; mso-displayed-thousand-separator:"\,";}@page {margin:.75in .7in .75in .7in; mso-header-margin:.3in; mso-footer-margin:.3in;}td {padding-top:1px; padding-right:1px; padding-left:1px; mso-ignore:padding; color:black; font-size:12.0pt; font-weight:400; font-style:normal; text-decoration:none; font-family:Calibri, sans-serif; mso-font-charset:0; mso-number-format:General; text-align:general; vertical-align:bottom; border:none; mso-background-source:auto; mso-pattern:auto; mso-protection:locked visible; white-space:nowrap; mso-rotate:0;}.xl63 {mso-number-format:"d\\-mmm";}--></style>[TABLE="width: 348"]
<tbody>[TR]
[TD="width: 87"]John Doe[/TD]
[TD="class: xl63, width: 87, align: right"]16-Aug[/TD]
[TD="class: xl63, width: 87, align: right"]10-Aug[/TD]
[TD="width: 87"][/TD]
[/TR]
[TR]
[TD]Jane Doe[/TD]
[TD="class: xl63, align: right"]31-Jul[/TD]
[TD="class: xl63, align: right"]14-Jul[/TD]
[TD="class: xl63, align: right"]13-Jul[/TD]
[/TR]
[TR]
[TD]Jimmy Doe[/TD]
[TD="class: xl63, align: right"]14-Jul[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

So you would have the names, followed by all of the dates in corresponding columns.
Click to expand...

I have not found an easy way to get it into the format you have shown above. However, assuming 'name', 'status' & 'last modified' are in columns A, B & C respectively, the following macro will provide you with a list of completed status in columns E & F sorted by name then date (newest to oldest).

Code: 
Sub Completed()
'
' Completed Macro
'


'
    Columns("E:F").Select
    Selection.ClearContents
    
    Range("A1").Select
    Selection.AutoFilter
    ActiveSheet.Range("A:C").AutoFilter Field:=2, Criteria1:="Completed"
    ActiveWorkbook.ActiveSheet.AutoFilter.Sort.SortFields.Clear
    ActiveWorkbook.ActiveSheet.AutoFilter.Sort.SortFields.Add Key:=Range _
        ("A:A"), SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:= _
        xlSortNormal
    ActiveWorkbook.ActiveSheet.AutoFilter.Sort.SortFields.Add Key:=Range _
        ("C:C"), SortOn:=xlSortOnValues, Order:=xlDescending, DataOption:= _
        xlSortNormal
    With ActiveWorkbook.ActiveSheet.AutoFilter.Sort
        .Header = xlYes
        .MatchCase = False
        .Orientation = xlTopToBottom
        .SortMethod = xlPinYin
        .Apply
    End With
    Range("A1").Select
    Range(Selection, Selection.End(xlDown)).Copy
    Range("E1").PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
        :=False, Transpose:=False
    Range("C1").Select
    Range(Selection, Selection.End(xlDown)).Copy
    Range("F1").PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
        :=False, Transpose:=False
    ActiveSheet.Range("A:C").AutoFilter Field:=2
    Application.CutCopyMode = False
    ActiveWorkbook.ActiveSheet.AutoFilter.Sort.SortFields.Clear
    ActiveWorkbook.ActiveSheet.AutoFilter.Sort.SortFields.Add Key:=Range _
        ("C:C"), SortOn:=xlSortOnValues, Order:=xlDescending, DataOption:= _
        xlSortNormal
    With ActiveWorkbook.ActiveSheet.AutoFilter.Sort
        .Header = xlYes
        .MatchCase = False
        .Orientation = xlTopToBottom
        .SortMethod = xlPinYin
        .Apply
    End With
    Selection.AutoFilter
    Range("E1").Select
End Sub
 
Upvote 0
@jarust91
Hi & welcome to the board.
Whilst you have asked for a formula.
Here is a macro that should do what you want, if you're interested.
This is based on your data being in cols A to C, with a header in row 1
Code: 
Sub Fltr_Dict()


    Dim Cl As Range
    Dim Cnt As Long
    
    Columns(2).AutoFilter field:=1, Criteria1:="Completed"
    With CreateObject("scripting.dictionary")
        For Each Cl In Range("A2", Range("A" & Rows.Count).End(xlUp)).SpecialCells(xlVisible)
            If Not .exists(Cl.Value) Then
                .Add Cl.Value, Cl.Offset(, 2).Value
            Else
                .Item(Cl.Value) = .Item(Cl.Value) & "|" & Cl.Offset(, 2).Value
            End If
        Next Cl
        
        Columns(2).AutoFilter
        
        Range("E2").Resize(.Count).Value = Application.Transpose(.Keys)
        For Cnt = 0 To .Count - 1
            Range("F" & Cnt + 2).Resize(, UBound(Split(.Item(Range("E" & Cnt + 2).Value), "|")) + 1).Value _
                = Split(.Item(Range("E" & Cnt + 2).Value), "|")
        Next Cnt
    End With

End Sub
 
Upvote 0
Here is another macro for you to consider...
Code: 
Sub Fltr_Dict()
  Dim R As Long, Status As String, Data As Variant
  Status = "Completed"
  Data = Range("A2", Cells(Rows.Count, "C").End(xlUp))
  With CreateObject("scripting.dictionary")
    For R = 1 To UBound(Data)
      If Data(R, 2) = Status Then .Item(Data(R, 1)) = .Item(Data(R, 1)) & Data(R, 3) & "|"
    Next
    Range("E2").Resize(.Count).Value = Application.Transpose(.Keys)
    Range("F2").Resize(.Count).Value = Application.Transpose(.Items)
  End With
  Columns("F").TextToColumns , xlDelimited, , , False, False, False, False, True, "|"
End Sub
 
Last edited:
Upvote 0
Thanks Fluff,

I tried running this macro, but got an error. It says: "Run-time error '429': ActiveX component can't create object". When I click debug it highlights this row: "With CreateObject("scripting.dictionary")".

I apologize, but I probably should have specified that I am running this on a MacBook using the latest version of Excel for Mac.
 
Upvote 0
As far as I know, the scripting.dictionary won't work on a Mac.
If no-one else comes up with a solution I'll have another look tomorrow
 
Last edited:
Upvote 0
I have no experience with Mac, but if Pivot Tables are available try it.

Status --> Report Filter
Name and LastModified --> Row labels


[TABLE="class: grid"]
<tbody>[TR]
[TD]
Status​
[/TD]
[TD]
Completed​
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
Name​
[/TD]
[TD]
Last Modified
​
[/TD]
[/TR]
[TR]
[TD]
Jane Doe​
[/TD]
[TD]
13/jul​
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]
14/jul​
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]
31/jul​
[/TD]
[/TR]
[TR]
[TD]
Jimmy Doe​
[/TD]
[TD]
14/jul​
[/TD]
[/TR]
[TR]
[TD]
John Doe​
[/TD]
[TD]
10/ago​
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]
16/ago​
[/TD]
[/TR]
</tbody>[/TABLE]

Hope this helps

M.
 
Upvote 0
Thank you for this macro. It did the job for me. There is just one thing I was hoping to add to it. Is there a way so that it can also sort the "last modified" so that the oldest date for a certain person appears first.

Thanks so much.

Jarust91
 
Upvote 0
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