Turning a series of individual timesheets into a simple daily summary

Acesario

New Member
Joined
Aug 11, 2016
Messages
2
So in my spreadsheet I have a tab for each employee. Each tab is a weekly summary with a column for the date/hours/mileage/job that they worked. I want to create a separate daily spreadsheet that gives me a list of each employee that worked on a given day, and also pull the # of hours they worked, the mileage, and the job. I would ideally like this list to be concise (i.e. not include people who did not work that day, and also not have any blanks).

I think if I could get the list of employee names figured out I could easily do the rest, but I'm not sure where to start? Is this even something I can do with excel?
 

Excel Facts

How to total the visible cells?
From the first blank cell below a filtered data set, press Alt+=. Instead of SUM, you will get SUBTOTAL(9,)
this could very easily done with a simple vlookup formula.
 
Upvote 0
[TABLE="width: 1135"]
<colgroup><col><col span="5"><col><col span="3"><col><col span="6"></colgroup><tbody>[TR]
[TD]bill[/TD]
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[TD]fred[/TD]
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[TD]date[/TD]
[TD]hours[/TD]
[TD]mileage[/TD]
[TD]job[/TD]
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[TD]date[/TD]
[TD]hours[/TD]
[TD]mileage[/TD]
[TD]job[/TD]
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[TD="align: right"]01/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]123[/TD]
[TD]job1[/TD]
[TD]bill[/TD]
[TD]formula is[/TD]
[TD="colspan: 2"]=IF(B3>0,$A$1,"")[/TD]
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[TD="align: right"]01/07/2016[/TD]
[TD="align: right"]6[/TD]
[TD="align: right"]75[/TD]
[TD]job6[/TD]
[TD]fred[/TD]
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[TD="align: right"]02/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]133[/TD]
[TD]job2[/TD]
[TD]bill[/TD]
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[TD="align: right"]02/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]98[/TD]
[TD]job7[/TD]
[TD]fred[/TD]
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[TD="align: right"]03/07/2016[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]167[/TD]
[TD]job3[/TD]
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[TD="align: right"]03/07/2016[/TD]
[TD="align: right"]12[/TD]
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[TD="align: right"]04/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]95[/TD]
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[TD="align: right"]04/07/2016[/TD]
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[TD="align: right"]05/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]110[/TD]
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[TD="align: right"]05/07/2016[/TD]
[TD="align: right"]8[/TD]
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[TD="colspan: 6"]I would first of all pull all data onto a new master sheet as above[/TD]
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[TD="colspan: 4"](assumes you only have 2 employees[/TD]
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[TD="colspan: 4"]if data on each tab is as above ie A1:D7[/TD]
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[TD="colspan: 4"]then K1 (shows fred) is =sheet2!A1[/TD]
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[TD="colspan: 4"]drag across 3 and down 6 to get the info[/TD]
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[TD="colspan: 6"]could do this with a macro easily if you have 50 employees[/TD]
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[TD="align: right"]01/07/2016[/TD]
[TD="colspan: 6"]bill 8 hours 123 miles on job1 fred 6 hours 75 miles on job6[/TD]
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[TD="align: right"]02/07/2016[/TD]
[TD="colspan: 6"]bill 8 hours 133 miles on job2 fred 8 hours 98 miles on job7[/TD]
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[TD="align: right"]03/07/2016[/TD]
[TD="colspan: 6"]bill 10 hours 167 miles on job3 fred 12 hours 135 miles on job8[/TD]
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[TD="align: right"]04/07/2016[/TD]
[TD="colspan: 3"]bill 8 hours 95 miles on job4 [/TD]
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[TD="align: right"]05/07/2016[/TD]
[TD="colspan: 6"]bill 8 hours 110 miles on job5 fred 8 hours 65 miles on job10[/TD]
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[TD="colspan: 4"]formula giving first row of summary table[/TD]
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[TD="colspan: 12"]=IF(E3="","",E3&" "&B3&" hours "&C3&" "&"miles on "&D3)&" "&IF(O3="","",O3&" "&L3&" hours "&M3&" "&"miles on "&N3)[/TD]
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[TD="colspan: 7"]THIS IS A CRAZY WAY TO HANDLE DATA SO SEE NEXT POST IN 5 MINUTES[/TD]
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Upvote 0
[TABLE="width: 500"]
<tbody>[TR]
[TD]Employee Name[/TD]
[TD]Mike P[/TD]
[TD]Hours[/TD]
[TD]Hours[/TD]
[TD]Hours[/TD]
[TD]Hours[/TD]
[TD]Hours[/TD]
[/TR]
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[TD][TABLE="width: 500"]
<tbody>[TR]
[TD]Date[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]Job[/TD]
[TD]Saturday[/TD]
[TD]Sunday[/TD]
[TD]Monday[/TD]
[TD]Tuesday[/TD]
[TD]Wednesday[/TD]
[/TR]
[TR]
[TD]8/6/16[/TD]
[TD]Garbage[/TD]
[TD]0[/TD]
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[/TR]
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[TD]8/7/16[/TD]
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[TD]3[/TD]
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[TD]8/8/16[/TD]
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[TD]5[/TD]
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Here is a simplified version of my weekly summary spreadsheets, I have one of these for every employee, I'm trying v-lookup now and it doesn't seem like it will work because the person's name is not in every row next to the date, I suppose I could hide a row and do it that way but other than editing all 15 sheets is there another way?

I'm looking at doing an if statement that returns the value of the cell where the name is only if there is a positive value in the hours column for the given day, which seems to work but I'm not sure how to "simplify" it so that if the first person didn't work that day, it automatically looks at the next person, and so on? I was trying to use a combination with the "indirect" function and a named group which has all the sheet names in it but I can't quite get the formula down:
=IF(COUNTIF('[Weekly Summary.xlsx]SheetNames'!$A$6:$A$12,A1)>0,'[Weekly Summary.xlsx]SheetNames'!$K$3:$R$3)

When I try this it only reads the first value of the list "sheetnames" and therefore only looks at the first sheet.
 
Upvote 0
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[TD="colspan: 2"]hours worked table[/TD]
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[TD]date[/TD]
[TD]hours[/TD]
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[TD="align: right"]01/07/2016[/TD]
[TD="align: right"]02/07/2016[/TD]
[TD="align: right"]03/07/2016[/TD]
[TD="align: right"]04/07/2016[/TD]
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[TD="align: right"]8[/TD]
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[TD="align: right"]8[/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]bill[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]8[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]bill[/TD]
[TD="align: right"]03/07/2016[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]167[/TD]
[TD]job3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]bill[/TD]
[TD="align: right"]04/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]95[/TD]
[TD]job4[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]bill[/TD]
[TD="align: right"]05/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]110[/TD]
[TD]job5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]fred[/TD]
[TD="align: right"]01/07/2016[/TD]
[TD="align: right"]6[/TD]
[TD="align: right"]75[/TD]
[TD]job6[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]fred[/TD]
[TD="align: right"]02/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]98[/TD]
[TD]job7[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]fred[/TD]
[TD="align: right"]03/07/2016[/TD]
[TD="align: right"]12[/TD]
[TD="align: right"]135[/TD]
[TD]job8[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD="align: right"]04/07/2016[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]mileage table[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]fred[/TD]
[TD="align: right"]05/07/2016[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]65[/TD]
[TD]job10[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]01/07/2016[/TD]
[TD="align: right"]02/07/2016[/TD]
[TD="align: right"]03/07/2016[/TD]
[TD="align: right"]04/07/2016[/TD]
[TD="align: right"]05/07/2016[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]fred[/TD]
[TD="align: right"]75[/TD]
[TD="align: right"]98[/TD]
[TD="align: right"]135[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]65[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]bill[/TD]
[TD="align: right"]123[/TD]
[TD="align: right"]133[/TD]
[TD="align: right"]167[/TD]
[TD="align: right"]95[/TD]
[TD="align: right"]110[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]jobs table[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]01/07/2016[/TD]
[TD="align: right"]02/07/2016[/TD]
[TD="align: right"]03/07/2016[/TD]
[TD="align: right"]04/07/2016[/TD]
[TD="align: right"]05/07/2016[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]fred[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]bill[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 4"]not sure how to do this but is this aproach possible[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 
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