total field

[deb]

Access 2013
I have a form (F_WorkingHoursSub) with 3 fields (Workers, Contractors and Total)

Sometimes I have the hours for Workers and Contractors, and other times I only have the Total hours.

I would like the total field to show Workers + Contractors if this data is entered. But... If I only have the total, I would like to be able to enter the total in the total field and show the other two fields blank.

Any suggestions??? My brain is already melted

 

[Joe4]

Here is one approach to consider taking:
1. Import all three fields (if it imports blanks/nothing for certain fields, that is fine). Maybe call the "Total" one here "Combined".
2. Create a calculated Total field on that adds up all three fields from step 1.
3. If you are creating any Reports off of this data, you can hide/not show the "Combined" field, if you like.

 

[deb]

Here is one approach to consider taking:
1. Import all three fields (if it imports blanks/nothing for certain fields, that is fine). Maybe call the "Total" one here "Combined".
2. Create a calculated Total field on that adds up all three fields from step 1.
3. If you are creating any Reports off of this data, you can hide/not show the "Combined" field, if you like.

Thank you for trying but If I add all three, it would over estimate the workers.

The data I enter comes in two ways;
I have Workers and contractors or I have the total (not broken down)
I need to be able to enter these according to the data I receive.

If I have the workers and contractors, I want it to sum for me in the Total field.
If I have the total only, I want to show this in the total field. the other two fields will be blank.

sorr if this was not clear

 

[Joe4]

Yes, I understand. I do not see how that would over estimate the workers.
Let's look at a simple example:

I have Workers and contractors or I have the total (not broken down)

I am going to call the single total "Combined" for this example.
So if I understand you correctly, the incoming data will look one of two ways (and I am showing two records to display that):

Workers          Contractors           Combined
   50                 20
   30                 45
                                           85
                                           77

So, then if we add a Total calculation that sums all three fields for each row, we would get the following:

Workers          Contractors           Combined           TOTAL
   50                 20                                   70
   30                 45                                   75
                                           85              85
                                           77              77

So how would that be an over estimation?

As I mentioned, you can "hide" the "Combined" field on any reporting, if you like, so the results would look like this:

Workers          Contractors               TOTAL
   50                 20                     70
   30                 45                     75
                                             85
                                             77

That seems to be what you want, right?

 

[deb]

Yes, I understand. I do not see how that would over estimate the workers.
Let's look at a simple example:


I am going to call the single total "Combined" for this example.
So if I understand you correctly, the incoming data will look one of two ways (and I am showing two records to display that):

Workers          Contractors           Combined
   50                 20
   30                 45
                                           85
                                           77

So, then if we add a Total calculation that sums all three fields for each row, we would get the following:

Workers          Contractors           Combined           TOTAL
   50                 20                                   70
   30                 45                                   75
                                           85              85
                                           77              77

So how would that be an over estimation?

As I mentioned, you can "hide" the "Combined" field on any reporting, if you like, so the results would look like this:

Workers          Contractors               TOTAL
   50                 20                     70
   30                 45                     75
                                             85
                                             77

That seems to be what you want, right?

You are so right. it is easier when the data is seen. Thank you for taking time to show me.

 

[Joe4]

You are welcome.