Time sheet calculations Excel 2013

P

polarnavs

New Member
Joined
Feb 22, 2014
Messages
46
So I have a spreadsheet that I need to:

sum time for the week for the agent
sum time for the day of the week
count the number of agents that are scheduled during each half hour

[TABLE="width: 738"]
<colgroup><col><col span="8"><col></colgroup><tbody>[TR]
[TD]Agent[/TD]
[TD]Agent ID[/TD]
[TD] Mon[/TD]
[TD]Tue[/TD]
[TD]Wed[/TD]
[TD]Thu[/TD]
[TD]Fri[/TD]
[TD]Sat[/TD]
[TD]Sun[/TD]
[TD]Total Hours[/TD]
[/TR]
[TR]
[TD]Jones, Charles[/TD]
[TD="align: right"]1849 [/TD]
[TD] OFF[/TD]
[TD]9a-5p[/TD]
[TD]9a-5p[/TD]
[TD]10a-6p[/TD]
[TD]7a-3p[/TD]
[TD]8a-4p[/TD]
[TD]OFF[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]Smith, Karen[/TD]
[TD="align: right"]1987[/TD]
[TD] 11P-7a[/TD]
[TD]10P-6a[/TD]
[TD]10p-6a[/TD]
[TD]OFF[/TD]
[TD]OFF[/TD]
[TD]3p-11p[/TD]
[TD]3p-11p[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]Bulfeeney, Mike[/TD]
[TD="align: right"]1876 [/TD]
[TD]4p-9p[/TD]
[TD]9p-3a[/TD]
[TD]2p-10p[/TD]
[TD]OFF[/TD]
[TD]OFF[/TD]
[TD]OFF[/TD]
[TD]1a-8a[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]Edwards, Karl[/TD]
[TD="align: right"]2098[/TD]
[TD] 6p-2a[/TD]
[TD]1a-9a[/TD]
[TD]5a-12p[/TD]
[TD]9a-5p[/TD]
[TD]9a-4p[/TD]
[TD]OFF[/TD]
[TD]OFF[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]Sanderson, Al[/TD]
[TD="align: right"]2187[/TD]
[TD] OFF[/TD]
[TD]9a-5p[/TD]
[TD]9a-5p[/TD]
[TD]10a-6p[/TD]
[TD]7a-3p[/TD]
[TD]8a-4p[/TD]
[TD]OFF[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]Kennedy, Sherry[/TD]
[TD="align: right"]2287 [/TD]
[TD]11P-7a[/TD]
[TD]5a-12p[/TD]
[TD]1a-9a[/TD]
[TD]8a-4p[/TD]
[TD]OFF[/TD]
[TD]10a-6p[/TD]
[TD]OFF[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]Totals[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
</tbody>[/TABLE]

I've done text to columns but can't get the split up cells to format to hours.
And I don't even know where to start on the calculation of how many agents scheduled for each half hour.
 
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[TABLE="width: 1294"]
<tbody>[TR]
[TD="width: 101, bgcolor: transparent"][/TD]
[TD="width: 101, bgcolor: white"]text to column[/TD]
[TD="width: 101, bgcolor: transparent"][/TD]
[TD="width: 184, bgcolor: white"]format-- > h:mm[/TD]
[TD="width: 6, bgcolor: white"][/TD]
[TD="width: 1230, bgcolor: transparent"]formula[/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]Tue[/TD]
[TD="width: 101, bgcolor: white"]Tue[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9a-5p[/TD]
[TD="width: 101, bgcolor: white"]9a[/TD]
[TD="bgcolor: transparent"]5p[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C4,RIGHT(C4,1)," "&RIGHT(C4,1)))-TIMEVALUE(SUBSTITUTE(B4,RIGHT(B4,1)," "&RIGHT(B4,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]10P-6a[/TD]
[TD="width: 101, bgcolor: white"]10P[/TD]
[TD="bgcolor: transparent"]6a[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C5,RIGHT(C5,1)," "&RIGHT(C5,1)))-TIMEVALUE(SUBSTITUTE(B5,RIGHT(B5,1)," "&RIGHT(B5,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9p-3a[/TD]
[TD="width: 101, bgcolor: white"]9p[/TD]
[TD="bgcolor: transparent"]3a[/TD]
[TD="bgcolor: transparent, align: right"]6:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C6,RIGHT(C6,1)," "&RIGHT(C6,1)))-TIMEVALUE(SUBSTITUTE(B6,RIGHT(B6,1)," "&RIGHT(B6,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]1a-9a[/TD]
[TD="width: 101, bgcolor: white"]1a[/TD]
[TD="bgcolor: transparent"]9a[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C7,RIGHT(C7,1)," "&RIGHT(C7,1)))-TIMEVALUE(SUBSTITUTE(B7,RIGHT(B7,1)," "&RIGHT(B7,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9a-5p[/TD]
[TD="width: 101, bgcolor: white"]9a[/TD]
[TD="bgcolor: transparent"]5p[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C8,RIGHT(C8,1)," "&RIGHT(C8,1)))-TIMEVALUE(SUBSTITUTE(B8,RIGHT(B8,1)," "&RIGHT(B8,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]5a-12p[/TD]
[TD="width: 101, bgcolor: white"]5a[/TD]
[TD="bgcolor: transparent"]12p[/TD]
[TD="bgcolor: transparent, align: right"]7:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C9,RIGHT(C9,1)," "&RIGHT(C9,1)))-TIMEVALUE(SUBSTITUTE(B9,RIGHT(B9,1)," "&RIGHT(B9,1))),1)[/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="width: 101, bgcolor: white"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]Total[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent, align: right"]21:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=SUM(D4:D9)[/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
</tbody>[/TABLE]
 
Last edited:
Upvote 0
[TABLE="width: 1294"]
<colgroup><col width="101" style="width: 76pt; mso-width-source: userset; mso-width-alt: 3693;" span="3"> <col width="184" style="width: 138pt; mso-width-source: userset; mso-width-alt: 6729;"> <col width="6" style="width: 5pt; mso-width-source: userset; mso-width-alt: 219;"> <col width="1230" style="width: 923pt; mso-width-source: userset; mso-width-alt: 44982;"> <tbody>[TR]
[TD="width: 101, bgcolor: transparent"][/TD]
[TD="width: 101, bgcolor: white"]text to column[/TD]
[TD="width: 101, bgcolor: transparent"][/TD]
[TD="width: 184, bgcolor: white"]format-- > h:mm[/TD]
[TD="width: 6, bgcolor: white"] [/TD]
[TD="width: 1230, bgcolor: transparent"]formula[/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]Tue[/TD]
[TD="width: 101, bgcolor: white"]Tue[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9a-5p[/TD]
[TD="width: 101, bgcolor: white"]9a[/TD]
[TD="bgcolor: transparent"]5p[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C4,RIGHT(C4,1)," "&RIGHT(C4,1)))-TIMEVALUE(SUBSTITUTE(B4,RIGHT(B4,1)," "&RIGHT(B4,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]10P-6a[/TD]
[TD="width: 101, bgcolor: white"]10P[/TD]
[TD="bgcolor: transparent"]6a[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C5,RIGHT(C5,1)," "&RIGHT(C5,1)))-TIMEVALUE(SUBSTITUTE(B5,RIGHT(B5,1)," "&RIGHT(B5,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9p-3a[/TD]
[TD="width: 101, bgcolor: white"]9p[/TD]
[TD="bgcolor: transparent"]3a[/TD]
[TD="bgcolor: transparent, align: right"]6:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C6,RIGHT(C6,1)," "&RIGHT(C6,1)))-TIMEVALUE(SUBSTITUTE(B6,RIGHT(B6,1)," "&RIGHT(B6,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]1a-9a[/TD]
[TD="width: 101, bgcolor: white"]1a[/TD]
[TD="bgcolor: transparent"]9a[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C7,RIGHT(C7,1)," "&RIGHT(C7,1)))-TIMEVALUE(SUBSTITUTE(B7,RIGHT(B7,1)," "&RIGHT(B7,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9a-5p[/TD]
[TD="width: 101, bgcolor: white"]9a[/TD]
[TD="bgcolor: transparent"]5p[/TD]
[TD="bgcolor: transparent, align: right"]8:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C8,RIGHT(C8,1)," "&RIGHT(C8,1)))-TIMEVALUE(SUBSTITUTE(B8,RIGHT(B8,1)," "&RIGHT(B8,1))),1)[/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]5a-12p[/TD]
[TD="width: 101, bgcolor: white"]5a[/TD]
[TD="bgcolor: transparent"]12p[/TD]
[TD="bgcolor: transparent, align: right"]7:00[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=MOD(TIMEVALUE(SUBSTITUTE(C9,RIGHT(C9,1)," "&RIGHT(C9,1)))-TIMEVALUE(SUBSTITUTE(B9,RIGHT(B9,1)," "&RIGHT(B9,1))),1)[/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="width: 101, bgcolor: white"] [/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]Total[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent, align: right"]45[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=SUM(D4:D9)*24[/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
[TABLE="width: 989"]
<colgroup><col width="101" style="width: 76pt; mso-width-source: userset; mso-width-alt: 3693;" span="3"> <col width="1015" style="width: 761pt; mso-width-source: userset; mso-width-alt: 37120;"> <tbody>[TR]
[TD="width: 101, bgcolor: transparent"][/TD]
[TD="width: 101, bgcolor: white"]text to column[/TD]
[TD="width: 101, bgcolor: transparent"][/TD]
[TD="width: 1015, bgcolor: transparent"]another approach[/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]Tue[/TD]
[TD="width: 101, bgcolor: white"]Tue[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9a-5p[/TD]
[TD="width: 101, bgcolor: white"]9a[/TD]
[TD="bgcolor: transparent"]5p[/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]10P-6a[/TD]
[TD="width: 101, bgcolor: white"]10P[/TD]
[TD="bgcolor: transparent"]6a[/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9p-3a[/TD]
[TD="width: 101, bgcolor: white"]9p[/TD]
[TD="bgcolor: transparent"]3a[/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]1a-9a[/TD]
[TD="width: 101, bgcolor: white"]1a[/TD]
[TD="bgcolor: transparent"]9a[/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]9a-5p[/TD]
[TD="width: 101, bgcolor: white"]9a[/TD]
[TD="bgcolor: transparent"]5p[/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]5a-12p[/TD]
[TD="width: 101, bgcolor: white"]5a[/TD]
[TD="bgcolor: transparent"]12p[/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="width: 101, bgcolor: white"] [/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="width: 101, bgcolor: white"]Total[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]One formula per day for all agents[/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"][/TD]
[/TR]
[TR]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent, align: right"]45[/TD]
[TD="bgcolor: transparent"][/TD]
[TD="bgcolor: transparent"]=SUMPRODUCT(MOD(--SUBSTITUTE(C4:C9,RIGHT(C4:C9,1)," "&RIGHT(C4:C9,1))---SUBSTITUTE(B4:B9,RIGHT(B4:B9,1)," "&RIGHT(B4:B9,1)),1))*24[/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
First part is a huge help. Any idea on how to count the agents scheduled during a particular half hour.

12:00A - 12:30 A 3
12:30A - 1:00A 2

and so on
 
Upvote 0
polarnavs said:
Can I add an IFERROR to this to get a 0 for #VALUE issues
Click to expand...

[TABLE="width: 416"]
<colgroup><col width="554" style="width: 416pt; mso-width-source: userset; mso-width-alt: 20260;"> <tbody>[TR]
[TD="width: 554, bgcolor: transparent"]If error will not work, replace off with zero's in both cells.[/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
=iferror(mod(timevalue(substitute(m2,right(m2,1)," "&right(m2,1)))-timevalue(substitute(l2,right(l2,1)," "&right(l2,1))),1),0)
 
Upvote 0
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