Summary Data

AndyGFLees

New Member
Joined
Feb 19, 2016
Messages
36
Hi,

This is a simplified version of what I am trying to do:

** Spreadsheet being amended **

You can see that this is a time recording spreadsheet for visits to clients. To summarise, on day 1 the technician visits a client, selects the client name from a dynamic drop down list, enter the start and leave times, and then either continues onto any other client, or end the day.

I have finally given up trying to calculate some period reporting information, shown in the far right table. My difficulty is when coming across 3 situations - the technician may visit the same client twice in the same day, the technician may visit only 1 client on one day, but up to 5 on the next day, and the technician may visit the same client on more than one day.

For info, the cells in Green are data entry for the technician, the cells in yellow are read only for the technician, the cells in red are hidden. The tables in red at the bottom of each day are just what I think might be a temporary stage in providing my Period 1 table. I am happy to use as many hidden cells as necessary to achieve the results for my Period 1 table.

Any help would be greatly appreciated - I have gone formula blind !!.
<style type="text/css"><!--td {border: 1px solid #ccc;}br {mso-data-placement:same-cell;}--></style><style type="text/css"><!--td {border: 1px solid #ccc;}br {mso-data-placement:same-cell;}--></style><style type="text/css"><!--td {border: 1px solid #ccc;}br {mso-data-placement:same-cell;}--></style><style type="text/css"><!--td {border: 1px solid #ccc;}br {mso-data-placement:same-cell;}--></style><style type="text/css"><!--td {border: 1px solid #ccc;}br {mso-data-placement:same-cell;}--></style><style type="text/css"><!--td {border: 1px solid #ccc;}br {mso-data-placement:same-cell;}--></style><style type="text/css"><!--td {border: 1px solid #ccc;}br {mso-data-placement:same-cell;}--></style>
 
Last edited:

Excel Facts

Format cells as date
Select range and press Ctrl+Shift+3 to format cells as date. (Shift 3 is the # sign which sort of looks like a small calendar).
Andy,

it would be simpler if you could provide us with a sample spreadsheet and the desired result.
The spreadsheet should contain every possible situation.

Upload to this server is not possible but you could use OneDrive, Google Drive or something similar.
 
Upvote 0
AndyGFLees,

Your link wants me to sign in, and, I will not do that.

You can post your workbook/worksheets to the following free site (sensitive data changed), mark the workbook for sharing, and, provide us with a link to your workbook:

https://dropbox.com
 
Last edited:
Upvote 0
Andy,

reshape your data to this:

Tabelle2

ABCDEF
DatePeriodTechnicianStart TimeFinish TimeDuration
Black

<colgroup><col style="font-weight:bold; width:30px; "><col style="width:80px;"><col style="width:80px;"><col style="width:80px;"><col style="width:80px;"><col style="width:80px;"><col style="width:80px;"></colgroup><tbody>
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]1[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]2[/TD]
[TD="align: right"]08.05.2017[/TD]
[TD="align: right"]1[/TD]

[TD="align: right"]09:00[/TD]
[TD="align: right"]11:00[/TD]
[TD="align: right"]02:00[/TD]

</tbody>

Formeln der Tabelle
ZelleFormel
F2=E2-D2

<tbody>
</tbody>

<tbody>
</tbody>


Excel Tabellen im Web darstellen >> Excel Jeanie HTML 4.8

Then it is just a matter of SUMIFS() or pivot table.
 
Upvote 0
Upvote 0
Shift-Del,

Sorry, maybe I didn't explain well enough. The duration is easy enough to work out, it is the Period Reporting data that I cannot seem to calculate.

Cheers,
 
Upvote 0
Andy,

as I already mentioned with the reshaped data the reporting can be achieved with SUMIFS() or pivot table.
 
Upvote 0
Shift-del

Thanks very much. Although I have only recreated part of the spreadsheet it seems a lot easier to handle the data.

Cheers,
 
Upvote 0

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