SUMIFS/Vlookup using two worksheets?

K

kznmrexcel

Board Regular
Joined
Jun 16, 2010
Messages
86
Office Version
  1. 2016
Platform
  1. MacOS
Hi,
I am trying to find a formula that will look up numbers of one worksheet and give me totals on another worksheet. The specifics:
Column A Column B Column C
Room # Class period The enrollment count

The catch is that some classrooms and periods are listed twice, as two different sections of students are combined into a single room during the same period. I need to know the total count of student bodies ("Warm body count") for each classroom for each period. Example from the worksheet called classLoad:

[TABLE="width: 500"]
<tbody>[TR]
[TD]Classroom[/TD]
[TD]Period[/TD]
[TD]Total enrolled[/TD]
[/TR]
[TR]
[TD]A1[/TD]
[TD]1[/TD]
[TD]35[/TD]
[/TR]
[TR]
[TD]A1[/TD]
[TD]1[/TD]
[TD]3[/TD]
[/TR]
</tbody>[/TABLE]

On a separate sheet named perTotals, I have a grid and want a total of the warm body count for each classroom during each class period.
[TABLE="width: 500"]
<tbody>[TR]
[TD]Classroom[/TD]
[TD]Per1[/TD]
[TD]Per2[/TD]
[TD]Per3[/TD]
[TD]Per4[/TD]
[TD]Per5[/TD]
[TD]Per6[/TD]
[/TR]
[TR]
[TD]A1[/TD]
[TD]38[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]A2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
Etc.

I need a formula that will count all the entries for room A1 (column A), per. 1 (column B) found in column C, Total enrolled, from the worksheet called classLoad to return the sum in B2 in worksheet perTotals.

Any help is much appreciated.
Thanks,
Karen
 

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Book1
ABC
1ClassroomPeriodTotal enrolled
2A1135
3A113
4A2221
5A3118
6A3112
classLoad



Book1
ABCDEFG
1ClassroomPer1Per2Per3Per4Per5Per6
2A13800000
3A20210000
4A33000000
5
perTotals


In A3 of perTotals, control+shift+enter, not just enter, and copy down:

=IFERROR(INDEX(classLoad!$A$2:$A$6,SMALL(IF(FREQUENCY(IF(classLoad!$A$2:$A$6<>"",MATCH(classLoad!$A$2:$A$6,classLoad!$A$2:$A$6,0)),ROW(classLoad!$A$2:$C$6)-ROW(INDEX(classLoad!$A$2:$C$6,1,1))+1),ROW(classLoad!$A$2:$C$6)-ROW(INDEX(classLoad!$A$2:$C$6,1,1))+1),ROWS($1:1))),"")

In B2 just enter, copy across, and down:

=IF($A2="","",SUMIFS(classLoad!$C$2:$C$6,classLoad!$A$2:$A$6,$A2,classLoad!$B$2:$B$6,SUBSTITUTE(LOWER(B$1),"per","")))
 
Upvote 0
Hi, Aladin,

Thanks for your reply. I tried using your formulas but couldn't get them to return the values from the other worksheet. I'm on a Mac using Excel 2011 if that helps.

The classLoad worksheet has classrooms listed manually in Column A. The perTotals worksheet also has the classrooms listed manually, so I don't know about entering a formula into the cells in column A.
Right now, the sheet where I want to do the calculations looks like this:


ClassroomPer1Per2Per3Per4Per5Per6
A1
A2
A3
A4
A5
B2
B3
B4
B5
B6
C1

<tbody>
[TH="align: center"][/TH]
[TH="align: center"]A[/TH]
[TH="align: center"]B[/TH]
[TH="align: center"]C[/TH]
[TH="align: center"]D[/TH]
[TH="align: center"]E[/TH]
[TH="align: center"]F[/TH]
[TH="align: center"]G[/TH]

[TD="align: center"]1[/TD]

[TD="align: center"]2[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]3[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]4[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]5[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]6[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]7[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]8[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]9[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]10[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]11[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]12[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

</tbody>
perTotals​

...Etc. all the way up to G3. I need to get a formula to enter in columns B, C, D, E, F, and G for each classroom listed that will count up how many students are listed for each entry that matches the classroom number and the class period, periods 1 - 6. Is there a way to do this?

Thanks for your help with this.
Best,
Karen
 
Last edited:
Upvote 0
Hi, Aladin,

Thanks for your reply. I tried using your formulas but couldn't get them to return the values from the other worksheet. I'm on a Mac using Excel 2011 if that helps.

The classLoad worksheet has classrooms listed manually in Column A. The perTotals worksheet also has the classrooms listed manually, so I don't know about entering a formula into the cells in column A.
Right now, the sheet where I want to do the calculations looks like this:


[TABLE="class: grid, width: 500"]
<tbody>[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DAE7F5]#DAE7F5[/URL] "]
[TH="align: center"][/TH]
[TH="align: center"]A[/TH]
[TH="align: center"]B[/TH]
[TH="align: center"]C[/TH]
[TH="align: center"]D[/TH]
[TH="align: center"]E[/TH]
[TH="align: center"]F[/TH]
[TH="align: center"]G[/TH]
[/TR]
[TR]
[TD="align: center"]1[/TD]
[TD]Classroom[/TD]
[TD]Per1[/TD]
[TD]Per2[/TD]
[TD]Per3[/TD]
[TD]Per4[/TD]
[TD]Per5[/TD]
[TD]Per6[/TD]
[/TR]
[TR]
[TD="align: center"]2[/TD]
[TD]A1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]3[/TD]
[TD]A2[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]4[/TD]
[TD]A3[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]5[/TD]
[TD]A4[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]6[/TD]
[TD]A5[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]7[/TD]
[TD]B2[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]8[/TD]
[TD]B3[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]9[/TD]
[TD]B4[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]10[/TD]
[TD]B5[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]11[/TD]
[TD]B6[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
[TR]
[TD="align: center"]12[/TD]
[TD]C1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[/TR]
</tbody>[/TABLE]
perTotals​

...Etc. all the way up to G3. I need to get a formula to enter in columns B, C, D, E, F, and G for each classroom listed that will count up how many students are listed for each entry that matches the classroom number and the class period, periods 1 - 6. Is there a way to do this?

Thanks for your help with this.
Best,
Karen
 
Upvote 0
In B2 of the perTotals sheet enter the following formula, copy across to G2, then down:

=IF($A2="","",SUMIFS(classLoad!$C$2:$C$60,classLoad!$A$2:$A$60,$A2,classLoad!$B$2:$B$60,SUBSTITUTE(LOWER(B$1),"per","")))
 
Upvote 0
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