Staffing Spreadsheet Hour By Day?

V

VossBat

New Member
Joined
Oct 11, 2018
Messages
3
Greetings!
I'm creating spreadsheets to show how many people were "on the clock" at each hour interval for each day of the week.
I'm currently adding the information manually, but it's incredibly time consuming, and as with the example below, the data keeps changing so I'd rather have a formula to get it to automate! Any suggestions?

This is the result I'm looking for : (B2- 1 person works on Mondays from 12am to 1am) TIA!

image.png



from data like this:

image.png
 

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[TD="align: right"]01/10/2018 05:00:00[/TD]
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[TD="colspan: 3"]=IF(AND(H6>B$2-0.00001,H6<=C$2+0.00001),"yes","no")[/TD]
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[TD]no[/TD]
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[TD="align: right"]01/10/2018 19:00:00[/TD]
[TD]no[/TD]
[TD]yes[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]01/10/2018 20:00:00[/TD]
[TD]no[/TD]
[TD]yes[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]01/10/2018 21:00:00[/TD]
[TD]no[/TD]
[TD]yes[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]01/10/2018 22:00:00[/TD]
[TD]no[/TD]
[TD]yes[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]01/10/2018 23:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 00:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 01:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 02:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 03:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 04:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 05:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 06:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 07:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 08:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 09:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 10:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]02/10/2018 11:00:00[/TD]
[TD]no[/TD]
[TD]no[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
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[/TR]
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[/TR]
[TR]
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[/TR]
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[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
Long Quote removed - makes the thread harder to read & navigate

Thanks! I'll certainly give it a try if I'm not able to find something less labor intensive for what I'm doing:

Is there any chance there's a way to do it with the information formatted as it is in my example? There are over 300 people on it.
 
Last edited by a moderator:
Upvote 0
Also: for those that work an overnight shift, will this still translate that correctly? or am I going to need to manually make an entire week template of 24 hour increments for 300 people?
 
Upvote 0
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