SMALL function with multiple IF statements (or alternative suggestion)

G

garymon

New Member
Joined
Feb 4, 2018
Messages
2
Hi, I am new to this forum and this is my 1st post for help.
I have outlined the problem below:


[TABLE="width: 822"]
<tbody>[TR]
[TD="align: center"][/TD]
[TD="align: center"]A[/TD]
[TD="align: center"]B[/TD]
[TD="align: center"]C[/TD]
[TD="align: center"]D[/TD]
[TD="align: center"]E[/TD]
[TD="align: center"]F[/TD]
[TD="align: center"]G[/TD]
[TD="align: center"]H[/TD]
[TD="align: center"]I[/TD]
[TD="align: center"]J[/TD]
[TD="align: center"]K[/TD]
[/TR]
[TR]
[TD="align: center"]1[/TD]
[TD]Job number
[/TD]
[TD]visit date
[/TD]
[TD]Job type
[/TD]
[TD]Status
[/TD]
[TD][/TD]
[TD]
[/TD]
[TD]1st
[/TD]
[TD]2nd
[/TD]
[TD]3rd
[/TD]
[TD]4th
[/TD]
[TD]5th
[/TD]
[/TR]
[TR]
[TD="align: center"]2[/TD]
[TD]23502-3
[/TD]
[TD]04/04/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[TD]
[/TD]
[TD]1
[/TD]
[TD]2
[/TD]
[TD]3
[/TD]
[TD]4
[/TD]
[TD]5
[/TD]
[/TR]
[TR]
[TD="align: center"]3[/TD]
[TD]23502-4
[/TD]
[TD]13/04/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[TD]23502
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[/TR]
[TR]
[TD="align: center"]4[/TD]
[TD]23502-5
[/TD]
[TD]07/06/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[TD]23509
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[/TR]
[TR]
[TD="align: center"]5[/TD]
[TD]23502-6
[/TD]
[TD]12/07/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]6[/TD]
[TD]23502-7
[/TD]
[TD]29/08/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[TD="colspan: 6"]For each 'job number' entered in column 'F', I want to insert the 1st, 2nd, 3rd etc occurrences of 'visit date' (Column 'B'), that relates to 'Job numbers' in column 'A', into cells under columns 'G3:K4'. However, only if they match the 'Job Type' "Contract" (Column 'C') AND the 'Status' "Visit Completed" (Column 'D').
I have tried the function 'SMALL' withmultiple 'IF' statements, but can't get it to work.
[/TD]
[/TR]
[TR]
[TD="align: center"]7[/TD]
[TD]23502-8
[/TD]
[TD]11/10/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]8[/TD]
[TD]s23502-8(1)
[/TD]
[TD]02/11/2017
[/TD]
[TD]Rodents
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]9[/TD]
[TD]23502-9
[/TD]
[TD]21/11/2017
[/TD]
[TD]Contract
[/TD]
[TD="colspan: 2"]Contract Routine
[/TD]
[/TR]
[TR]
[TD="align: center"]10[/TD]
[TD]23502-10
[/TD]
[TD]18/01/2018
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]11[/TD]
[TD]23509-3
[/TD]
[TD]04/04/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]12[/TD]
[TD]23509-4
[/TD]
[TD]13/04/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]13[/TD]
[TD]23509-5
[/TD]
[TD]07/06/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]14[/TD]
[TD]23509-6
[/TD]
[TD]12/07/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: center"]15[/TD]
[TD]23509-7
[/TD]
[TD]29/08/2017
[/TD]
[TD]Contract
[/TD]
[TD]Visit completed
[/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

This example is an extract of a larger spreadsheet with much more data variations in the descriptions in columns C and D.

If someone could give me the formula I need to enter in cells G3:K4, that gives me the date occurrences I need, I would be most grateful.

Forgive me if I have not got the forum etiquette or format correct. I am new to this. Any advice would be welcome.
Thank you.
 

Excel Facts

Will the fill handle fill 1, 2, 3?
Yes! Type 1 in a cell. Hold down Ctrl while you drag the fill handle.
Sort by date Sort by votes
If you have data like this, you can use this:


Excel 2016
ABCD
1Job numbervisit dateJob typeStatus
223502-304/04/2017ContractVisit completed
323502-413/04/2017ContractVisit completed
423502-507/06/2017ContractVisit completed
523502-612/07/2017ContractVisit completed
623502-729/08/2017ContractVisit completed
723502-811/10/2017ContractVisit completed
8s23502-8(1)02/11/2017RodentsVisit completed
923502-921/11/2017ContractContract Routine
1023502-1018/01/2018ContractVisit completed
1123509-304/04/2017ContractVisit completed
1223509-413/04/2017ContractVisit completed
1323509-507/06/2017ContractVisit completed
1423509-612/07/2017ContractVisit completed
1523509-729/08/2017ContractVisit completed
15



Unknown
FGHIJKLMNO
11st2nd3rd4th5th
2123456789
323502 04/04/201713/04/201707/06/201712/07/201729/08/201711/10/2017
42350904/04/201713/04/201707/06/201712/07/201729/08/2017
5
6
7
8
9
10
15
Cell Formulas
RangeFormula
G3=SUMIFS($B$2:$B$15,$A$2:$A$15,$F3&"-"&G$2,$C$2:$C$15,"Contract",$D$2:$D$15,"Visit Completed")


Copy the formula down and across and use custom format with this: dd/mm/yyyy;"";"";@
 
Last edited:
Upvote 0
Hi Nishant94,

Thanks for your prompt reply and suggestion.
I cant't quite get it to work as I want, because your formula returns nothing in the 1st and 2nd occurrence columns (G-H).
I don't fully understand the part of your formula '$F3&"-"&G$2'. It seems to look for the suffix part of the numbers in column 'A'. e.g. because the 1st occurrence of the Job number 23502 has the suffix "- 3", your formula returns the date in the 3rd occurrence (column I). However, I need it to ignore the suffixes and return the 1st date occurrence of the job number into cell 'G3' as the 1st occurrence, regardless of suffix number.

I hope that makes sense.

Thank you for your help.

Regards,

garymon




Nishant94 said:
If you have data like this, you can use this:

Excel 2016
ABCD
Job numbervisit dateJob typeStatus
23502-3ContractVisit completed
23502-4ContractVisit completed
23502-5ContractVisit completed
23502-6ContractVisit completed
23502-7ContractVisit completed
23502-8ContractVisit completed
s23502-8(1)RodentsVisit completed
23502-9ContractContract Routine
23502-10ContractVisit completed
23509-3ContractVisit completed
23509-4ContractVisit completed
23509-5ContractVisit completed
23509-6ContractVisit completed
23509-7ContractVisit completed

<colgroup><col style="width: 25pxpx"><col><col><col><col></colgroup><thead>
</thead><tbody>
[TD="align: center"]1[/TD]

[TD="align: center"]2[/TD]

[TD="align: right"]04/04/2017[/TD]

[TD="align: center"]3[/TD]

[TD="align: right"]13/04/2017[/TD]

[TD="align: center"]4[/TD]

[TD="align: right"]07/06/2017[/TD]

[TD="align: center"]5[/TD]

[TD="align: right"]12/07/2017[/TD]

[TD="align: center"]6[/TD]

[TD="align: right"]29/08/2017[/TD]

[TD="align: center"]7[/TD]

[TD="align: right"]11/10/2017[/TD]

[TD="align: center"]8[/TD]

[TD="align: right"]02/11/2017[/TD]

[TD="align: center"]9[/TD]

[TD="align: right"]21/11/2017[/TD]

[TD="align: center"]10[/TD]

[TD="align: right"]18/01/2018[/TD]

[TD="align: center"]11[/TD]

[TD="align: right"]04/04/2017[/TD]

[TD="align: center"]12[/TD]

[TD="align: right"]13/04/2017[/TD]

[TD="align: center"]13[/TD]

[TD="align: right"]07/06/2017[/TD]

[TD="align: center"]14[/TD]

[TD="align: right"]12/07/2017[/TD]

[TD="align: center"]15[/TD]

[TD="align: right"]29/08/2017[/TD]

</tbody>
15​



Unknown
FGHIJKLMNO

<colgroup><col style="width: 25pxpx"><col><col><col><col><col><col><col><col><col><col></colgroup><thead>
</thead><tbody>
[TD="align: center"]1[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] "]1st[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] "]2nd[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] "]3rd[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] "]4th[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] "]5th[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]2[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]1[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]2[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]3[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]4[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]5[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]6[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]7[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]8[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]9[/TD]

[TD="align: center"]3[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]23502[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]04/04/2017[/TD]
[TD="align: right"]13/04/2017[/TD]
[TD="align: right"]07/06/2017[/TD]
[TD="align: right"]12/07/2017[/TD]
[TD="align: right"]29/08/2017[/TD]
[TD="align: right"]11/10/2017[/TD]
[TD="align: right"][/TD]

[TD="align: center"]4[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"]23509[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]04/04/2017[/TD]
[TD="align: right"]13/04/2017[/TD]
[TD="align: right"]07/06/2017[/TD]
[TD="align: right"]12/07/2017[/TD]
[TD="align: right"]29/08/2017[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]5[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]6[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]7[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]8[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]9[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]10[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FAFAFA]#FAFAFA[/URL] , align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

</tbody>
15​

[TABLE="width: 85%"]
<tbody>[TR]
[TD]Worksheet Formulas[TABLE="width: 100%"]
<thead>[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DAE7F5]#DAE7F5[/URL] "]
[TH="width: 10px"]Cell[/TH]
[TH="align: left"]Formula[/TH]
[/TR]
</thead><tbody>[TR]
[TH="width: 10px, bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DAE7F5]#DAE7F5[/URL] "]G3[/TH]
[TD="align: left"]=SUMIFS($B$2:$B$15,$A$2:$A$15,$F3&"-"&G$2,$C$2:$C$15,"Contract",$D$2:$D$15,"Visit Completed")[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]



Copy the formula down and across and use custom format with this: dd/mm/yyyy;"";"";@
Click to expand...
 
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