Selecting and inserting matching data into a Printable template sheet

S

slipperx

New Member
Joined
May 13, 2013
Messages
3
Thanks for taking the trouble to read my post. I would be very grateful for any help or tips on how to solve what seemed a simple task.

I have a data sheet with several columns of data sorted by type. The data sheet is limited to 20 rows of data which I want to split and import into a Layout sheet containing other data which must be manually input.

The Layout sheet has multiple columns which do not match the data sheet in any meaningful way - basically set up to accommodate the layout as it has to be presented.

The data does not need later manipulation as the template sheet is just a print layout sheet to present the data.

Here is a sample of the data sheet

Excel 2010
ABCD
RefNumberTypeNotes
A71 - 71.5text1
A64 - 65text2
A60.8 - 61text3
A54 - 55text4
A53 - 53.5text5
A52.66 - 52.75text6
A52.5 - 52.5text7
A52.27 - 52.42text8
A51.52 - 51.6text9
B51.09 - 51.2text10
B50.55 - 50.63text11
B49.61 - 49.77text12
B49 - 49.2text13
B48.5 - 48.59text14
B47.95 - 48.05text15
B47.77 - 47.77text16
B46.98 - 47.05text17
B46.45 - 46.57text18
B40 - 42text19

<tbody>
[TD="align: center"]1[/TD]

[TD="align: center"]2[/TD]

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[TD="align: center"]3[/TD]

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[TD="align: center"]9[/TD]

[TD="align: right"]1[/TD]

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[TD="align: center"]11[/TD]

[TD="align: right"]1[/TD]

[TD="align: center"]12[/TD]

[TD="align: right"]1[/TD]

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[TD="align: right"]1[/TD]

[TD="align: center"]14[/TD]

[TD="align: right"]3[/TD]

[TD="align: center"]15[/TD]

[TD="align: right"]2[/TD]

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[TD="align: right"]2[/TD]

[TD="align: center"]17[/TD]

[TD="align: right"]1[/TD]

[TD="align: center"]18[/TD]

[TD="align: right"]1[/TD]

[TD="align: center"]19[/TD]

[TD="align: right"]1[/TD]

[TD="align: center"]20[/TD]

[TD="align: right"]1[/TD]

</tbody>
Data Sheet​



And here is the Layout sheet into which I have to extract and copy the data to the Layout sheet. The problem is that the data type has a variable split between Type A and Type B - sometimes more A and less B and vice versa so the problem is copying the data keeping the headings and spacer row in place at the change between A and B (from the Ref col in he data sheet)

Here is the layout sheet which also contains some additional explanation. To be clear the Grey shaded Headings and data underneath at the top and bottom of the Layout Sheet are fixed in sized and position and do not vary. The data has to be sorted and copied into the area under Red filled header for Ref A and the Green filled header for Type B and adjusting the position of the spacer Row and Green filled header and applicable data depending on how many rows of Type A data exists.

Excel 2010
ABCDEFGHIJKLMNOP
10 December 2016
HighPrior
LowShort Term
MedianLonger Term
Average
Range
Extract number data from data sheet where Ref matches "A" filling number into Col C,
Type into Col G and Notes into col I for each matching row.
There are always 20 rows of data in the data sheet but the split between type A, B will vary -
sometimes more A and less B and vice versa
Extract Data Type B under
this header as above for the remainder as necessary
As this is a worksheet to be printed the Historic Info Box underneath has to keep its position
in the printout so requiring some sort of dynamic solution where the data is fed into the rows until the
match for Ref A is done and then allow for the blank Row and header for Header 2 which will move
up and down accordingly
I've unsuccessfully tried Filter and Advanced Filters and even Filtering in a helper sheet
and then linking pictures but keeping the layout fixed and consistent always presents the issue
Regular
Irregular
Near Term
Historic

<tbody>
[TD="align: center"]1[/TD]
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[TD="align: right"]WORKSHEET FOR[/TD]
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[TD="align: center"]3[/TD]
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[TD="bgcolor: #F2F2F2, align: center"]INSERT Data[/TD]
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[TD="bgcolor: #F2F2F2, align: center"]Insert Data 2[/TD]
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[TD="bgcolor: #F2F2F2, align: center"]Insert Data 3[/TD]
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[TD="bgcolor: #F2F2F2, align: center"][/TD]
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[TD="bgcolor: #F2F2F2, align: center"]Action[/TD]
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[TD="bgcolor: #FFFF00, align: center"]KEY Info[/TD]
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[TD="align: center"]14[/TD]
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[TD="bgcolor: #FF7C80, align: center"]HEADER TYPE 1[/TD]
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[TD="bgcolor: #FF7C80, align: center"][/TD]
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[TD="align: center"]Type[/TD]
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[TD="align: center"]Notes[/TD]
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[TD="align: center"]22[/TD]
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[TD="align: center"]BLANK ROW[/TD]
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[TD="bgcolor: #76933C, align: center"]HEADER TYPE 2[/TD]
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[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]35[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]36[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]37[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: right"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]38[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]39[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="bgcolor: #D9D9D9, align: center"]Historic Info[/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="bgcolor: #D9D9D9, align: center"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]40[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]Period[/TD]
[TD="align: center"][/TD]
[TD="align: center"]Minimum[/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: center"]Maximum[/TD]
[TD="align: center"][/TD]
[TD="align: center"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]41[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]42[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]43[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]44[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]45[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]46[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]47[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

</tbody>
Layout Sheet​




Any ideas on how to go about this anyone - thanks very much in advance.
 
Last edited:

Excel Facts

VLOOKUP to Left?
Use =VLOOKUP(A2,CHOOSE({1,2},$Z$1:$Z$99,$Y$1:$Y$99),2,False) to lookup Y values to left of Z values.
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