Resource allocation and utilization

Mayfarm

New Member
Joined
Jul 10, 2014
Messages
2
Hi,

I have been asked on a high level to show my resource utilization for my department. The tool has to be used by others than myself.

We do not want to register hours etc., but just track allocation on a quarterly basis by inputting the percentage each resource is allocated to what activities.

The data input table is as below. So as illustrated an employee can be allocated more than 100%.

[TABLE="width: 500"]
<tbody>[TR]
[TD]Name[/TD]
[TD]Activity type[/TD]
[TD]Task[/TD]
[TD]Quarter[/TD]
[TD]Allocation[/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Project[/TD]
[TD]Win10 project[/TD]
[TD]Q1[/TD]
[TD]0.5 [/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Operations[/TD]
[TD]Desktop[/TD]
[TD]Q1[/TD]
[TD]0.7[/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Project[/TD]
[TD]Sharepoint Upgrade[/TD]
[TD]Q1[/TD]
[TD]0.5[/TD]
[/TR]
[TR]
[TD]Allan[/TD]
[TD]Operations[/TD]
[TD]Desktop[/TD]
[TD]Q1[/TD]
[TD]0.7[/TD]
[/TR]
</tbody>[/TABLE]

My plan was to show it in a bar chart (Using Pivot table-chart), that could then illustrate the utlilization of employees. However, if he/she is not (like Allan) 100% allocated we need to be able to see his Free time. Of course the easy way would be to add another row for each employee and manage it manually, but I was hoping Pivot could somehow help me with it. Any ideas/suggestions?

Thanks

Best,
Peter
 

Excel Facts

Copy PDF to Excel
Select data in PDF. Paste to Microsoft Word. Copy from Word and paste to Excel.
[TABLE="width: 790"]
<colgroup><col><col><col><col><col><col span="4"></colgroup><tbody>[TR]
[TD]Name[/TD]
[TD]Activity type[/TD]
[TD]Task[/TD]
[TD]Quarter[/TD]
[TD]Allocation[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Project[/TD]
[TD]Win10 project[/TD]
[TD]Q1[/TD]
[TD="align: right"]0.5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Operations[/TD]
[TD]Desktop[/TD]
[TD]Q1[/TD]
[TD="align: right"]0.7[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Project[/TD]
[TD]Sharepoint Upgrade[/TD]
[TD]Q1[/TD]
[TD="align: right"]0.5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Allan[/TD]
[TD]Operations[/TD]
[TD]Desktop[/TD]
[TD]Q1[/TD]
[TD="align: right"]0.7[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]freetime[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]jim[/TD]
[TD="align: right"]1.7[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]allan[/TD]
[TD="align: right"]0.7[/TD]
[TD="align: right"]0.3[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 3"]a simple sumproduct table[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0

Forum statistics

Threads
1,223,236
Messages
6,170,917
Members
452,366
Latest member
TePunaBloke

We've detected that you are using an adblocker.

We have a great community of people providing Excel help here, but the hosting costs are enormous. You can help keep this site running by allowing ads on MrExcel.com.
Allow Ads at MrExcel

Which adblocker are you using?

Disable AdBlock

Follow these easy steps to disable AdBlock

1)Click on the icon in the browser’s toolbar.
2)Click on the icon in the browser’s toolbar.
2)Click on the "Pause on this site" option.
Go back

Disable AdBlock Plus

Follow these easy steps to disable AdBlock Plus

1)Click on the icon in the browser’s toolbar.
2)Click on the toggle to disable it for "mrexcel.com".
Go back

Disable uBlock Origin

Follow these easy steps to disable uBlock Origin

1)Click on the icon in the browser’s toolbar.
2)Click on the "Power" button.
3)Click on the "Refresh" button.
Go back

Disable uBlock

Follow these easy steps to disable uBlock

1)Click on the icon in the browser’s toolbar.
2)Click on the "Power" button.
3)Click on the "Refresh" button.
Go back
Back
Top