Rearranging Data in Excel

A

astout920

New Member
Joined
Apr 21, 2014
Messages
5
Hi, all. I have a table where I need to rearrange the data. The below is a small sample size. The real table is about 100 rows and 700 columns. The first table is what it looks like now, and the second table is what I'd like it to look like. Is there an easy way to do this. I tried pivot tables but it wasn't working right (for me). Would MS Access be a better tool? Although I'm not sure how to build the right query.

Any help would be greatly appreciated!!! Thanks!!!

Current Input
[TABLE="width: 356"]
<tbody>[TR]
[TD="align: center"]Qualifier[/TD]
[TD="align: center"]Model 1[/TD]
[TD="align: center"]Model 2[/TD]
[TD="align: center"]Model 3[/TD]
[/TR]
[TR]
[TD="align: center"]A[/TD]
[TD="align: center"]0.1[/TD]
[TD="align: center"][/TD]
[TD="align: center"]0.2[/TD]
[/TR]
[TR]
[TD="align: center"]B[/TD]
[TD="align: center"]0.5[/TD]
[TD="align: center"][/TD]
[TD="align: center"]0.1[/TD]
[/TR]
[TR]
[TD="align: center"]C[/TD]
[TD="align: center"]0.4[/TD]
[TD="align: center"]0.1[/TD]
[TD="align: center"]0.1[/TD]
[/TR]
[TR]
[TD="align: center"]D[/TD]
[TD="align: center"][/TD]
[TD="align: center"]0.6[/TD]
[TD="align: center"]0.1[/TD]
[/TR]
[TR]
[TD="align: center"]E[/TD]
[TD="align: center"][/TD]
[TD="align: center"]0.3[/TD]
[TD="align: center"]0.5[/TD]
[/TR]
</tbody>[/TABLE]


Desired Output (the headers in the top row can be any text as far as I'm concerned)
[TABLE="width: 192"]
<tbody>[TR]
[TD="class: xl65, width: 64, align: center"]Model[/TD]
[TD="class: xl65, width: 64, align: center"]Qualifier[/TD]
[TD="class: xl65, width: 64, align: center"]Value[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 1[/TD]
[TD="class: xl65, align: center"]A[/TD]
[TD="class: xl65, align: center"]0.1[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 1[/TD]
[TD="class: xl65, align: center"]B[/TD]
[TD="class: xl65, align: center"]0.5[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 1[/TD]
[TD="class: xl65, align: center"]C[/TD]
[TD="class: xl65, align: center"]0.4[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 1[/TD]
[TD="class: xl65, align: center"]D[/TD]
[TD="class: xl65, align: center"][/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 1[/TD]
[TD="class: xl65, align: center"]E[/TD]
[TD="class: xl65, align: center"][/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 2[/TD]
[TD="class: xl65, align: center"]A[/TD]
[TD="class: xl65, align: center"][/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 2[/TD]
[TD="class: xl65, align: center"]B[/TD]
[TD="class: xl65, align: center"][/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 2[/TD]
[TD="class: xl65, align: center"]C[/TD]
[TD="class: xl65, align: center"]0.1[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 2[/TD]
[TD="class: xl65, align: center"]D[/TD]
[TD="class: xl65, align: center"]0.6[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 2[/TD]
[TD="class: xl65, align: center"]E[/TD]
[TD="class: xl65, align: center"]0.3[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 3[/TD]
[TD="class: xl65, align: center"]A[/TD]
[TD="class: xl65, align: center"]0.2[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 3[/TD]
[TD="class: xl65, align: center"]B[/TD]
[TD="class: xl65, align: center"]0.1[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 3[/TD]
[TD="class: xl65, align: center"]C[/TD]
[TD="class: xl65, align: center"]0.1[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 3[/TD]
[TD="class: xl65, align: center"]D[/TD]
[TD="class: xl65, align: center"]0.1[/TD]
[/TR]
[TR]
[TD="class: xl65, align: center"]Model 3[/TD]
[TD="class: xl65, align: center"]E[/TD]
[TD="class: xl65, align: center"]0.5[/TD]
[/TR]
</tbody>[/TABLE]

​
 

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It looks like what you are trying to do is called unpivot. If you have excel 2016+ you can use the built in power query to do this I think -- I've never done it, but you should be able to google it. If you are using an older version of excel (2007+) you can use the free nutilities add-in from iwishexcel.com. once installed, the nutility you are looking for is also called unpivot. The pic below shows the instructions from the nutilities menu.

3Yyj2Gv

3Yyj2Gv
https://ibb.co/3Yyj2Gv
 
Upvote 0
or with PowerQuery aka Get&Transform

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#5B9BD5]Qualifier[/td][td=bgcolor:#5B9BD5]Model 1[/td][td=bgcolor:#5B9BD5]Model 2[/td][td=bgcolor:#5B9BD5]Model 3[/td][td][/td][td=bgcolor:#70AD47]Model[/td][td=bgcolor:#70AD47]Qualifier[/td][td=bgcolor:#70AD47]Value[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]A[/td][td=bgcolor:#DDEBF7]
0.1​
[/td][td=bgcolor:#DDEBF7][/td][td=bgcolor:#DDEBF7]
0.2​
[/td][td][/td][td=bgcolor:#E2EFDA]Model 1[/td][td=bgcolor:#E2EFDA]A[/td][td=bgcolor:#E2EFDA]
0.1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]B[/td][td]
0.5​
[/td][td][/td][td]
0.1​
[/td][td][/td][td]Model 1[/td][td]B[/td][td]
0.5​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]C[/td][td=bgcolor:#DDEBF7]
0.4​
[/td][td=bgcolor:#DDEBF7]
0.1​
[/td][td=bgcolor:#DDEBF7]
0.1​
[/td][td][/td][td=bgcolor:#E2EFDA]Model 1[/td][td=bgcolor:#E2EFDA]C[/td][td=bgcolor:#E2EFDA]
0.4​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]D[/td][td][/td][td]
0.6​
[/td][td]
0.1​
[/td][td][/td][td]Model 1[/td][td]D[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]E[/td][td=bgcolor:#DDEBF7][/td][td=bgcolor:#DDEBF7]
0.3​
[/td][td=bgcolor:#DDEBF7]
0.5​
[/td][td][/td][td=bgcolor:#E2EFDA]Model 1[/td][td=bgcolor:#E2EFDA]E[/td][td=bgcolor:#E2EFDA][/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td]Model 2[/td][td]A[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td=bgcolor:#E2EFDA]Model 2[/td][td=bgcolor:#E2EFDA]B[/td][td=bgcolor:#E2EFDA][/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td]Model 2[/td][td]C[/td][td]
0.1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td=bgcolor:#E2EFDA]Model 2[/td][td=bgcolor:#E2EFDA]D[/td][td=bgcolor:#E2EFDA]
0.6​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td]Model 2[/td][td]E[/td][td]
0.3​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td=bgcolor:#E2EFDA]Model 3[/td][td=bgcolor:#E2EFDA]A[/td][td=bgcolor:#E2EFDA]
0.2​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td]Model 3[/td][td]B[/td][td]
0.1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td=bgcolor:#E2EFDA]Model 3[/td][td=bgcolor:#E2EFDA]C[/td][td=bgcolor:#E2EFDA]
0.1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td]Model 3[/td][td]D[/td][td]
0.1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td][/td][td][/td][td][/td][td][/td][td][/td][td=bgcolor:#E2EFDA]Model 3[/td][td=bgcolor:#E2EFDA]E[/td][td=bgcolor:#E2EFDA]
0.5​
[/td][/tr]
[/table]

Code: 
[SIZE=1]// Table1
let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    ReplaceNull = Table.ReplaceValue(Source,null,999,Replacer.ReplaceValue,{"Model 1", "Model 2", "Model 3"}),
    Unpivot = Table.UnpivotOtherColumns(ReplaceNull, {"Qualifier"}, "Attribute", "Value"),
    Replace = Table.ReplaceValue(Unpivot,999,null,Replacer.ReplaceValue,{"Value"}),
    Sort = Table.Sort(Replace,{{"Attribute", Order.Ascending}, {"Qualifier", Order.Ascending}}),
    Finish = Table.RenameColumns(Table.ReorderColumns(Sort,{"Attribute", "Qualifier", "Value"}),{{"Attribute", "Model"}})
in
    Finish[/SIZE]
 
Upvote 0
Hi Sandy

Maybe a silly question - starting to learn Power Query... :confused:
I got the desired result (see below), but couldn't in Power Query replace null with "" (empty string).

[TABLE="class: grid"]
<tbody>[TR]
[TD="bgcolor: #DCE6F1"][/TD]
[TD="bgcolor: #DCE6F1"]
A​
[/TD]
[TD="bgcolor: #DCE6F1"]
B​
[/TD]
[TD="bgcolor: #DCE6F1"]
C​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
1​
[/TD]
[TD]
Model​
[/TD]
[TD]
Qualifier​
[/TD]
[TD]
Valor​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
2​
[/TD]
[TD]
Model 1​
[/TD]
[TD]
A​
[/TD]
[TD]
0,1​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
3​
[/TD]
[TD]
Model 1​
[/TD]
[TD]
B​
[/TD]
[TD]
0,5​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
4​
[/TD]
[TD]
Model 1​
[/TD]
[TD]
C​
[/TD]
[TD]
0,4​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
5​
[/TD]
[TD]
Model 1​
[/TD]
[TD]
D​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
6​
[/TD]
[TD]
Model 1​
[/TD]
[TD]
E​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
7​
[/TD]
[TD]
Model 2​
[/TD]
[TD]
A​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
8​
[/TD]
[TD]
Model 2​
[/TD]
[TD]
B​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
9​
[/TD]
[TD]
Model 2​
[/TD]
[TD]
C​
[/TD]
[TD]
0,1​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
10​
[/TD]
[TD]
Model 2​
[/TD]
[TD]
D​
[/TD]
[TD]
0,6​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
11​
[/TD]
[TD]
Model 2​
[/TD]
[TD]
E​
[/TD]
[TD]
0,3​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
12​
[/TD]
[TD]
Model 3​
[/TD]
[TD]
A​
[/TD]
[TD]
0,2​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
13​
[/TD]
[TD]
Model 3​
[/TD]
[TD]
B​
[/TD]
[TD]
0,1​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
14​
[/TD]
[TD]
Model 3​
[/TD]
[TD]
C​
[/TD]
[TD]
0,1​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
15​
[/TD]
[TD]
Model 3​
[/TD]
[TD]
D​
[/TD]
[TD]
0,1​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
16​
[/TD]
[TD]
Model 3​
[/TD]
[TD]
E​
[/TD]
[TD]
0,5​
[/TD]
[/TR]
</tbody>[/TABLE]


The alternative way I found was:
Replace null with zero
Unpivot 3 columns
Move Model column left
Replace zero with null (reverting)
Sort
Load

Is there a better way?

M.
 
Last edited:
Upvote 0
Complementing previous post
M-Code (in Portuguese, I hope you can understand it ;))

Code: 
let
    Fonte = Excel.CurrentWorkbook(){[Name="Tabela2"]}[Content],
    #"Tipo Alterado" = Table.TransformColumnTypes(Fonte,{{"Qualifier", type text}, {"Model 1", type number}, {"Model 2", type number}, {"Model 3", type number}}),
    #"Valor Substituído" = Table.ReplaceValue(#"Tipo Alterado",null,0,Replacer.ReplaceValue,{"Model 1", "Model 2", "Model 3"}),
    #"Somente as Colunas Selecionadas Foram Transformadas em Linhas" = Table.Unpivot(#"Valor Substituído", {"Model 1", "Model 2", "Model 3"}, "Atributo", "Valor"),
    #"Colunas Reordenadas" = Table.ReorderColumns(#"Somente as Colunas Selecionadas Foram Transformadas em Linhas",{"Atributo", "Qualifier", "Valor"}),
    #"Linhas Classificadas" = Table.Sort(#"Colunas Reordenadas",{{"Atributo", Order.Ascending}, {"Qualifier", Order.Ascending}}),
    #"Valor Substituído1" = Table.ReplaceValue(#"Linhas Classificadas",0,null,Replacer.ReplaceValue,{"Valor"})
in
    #"Valor Substituído1"

M.
 
Upvote 0
Marcelo Branco said:
The alternative way I found was:
Replace null with zero
Unpivot 3 columns
Move Model column left
Replace zero with null (reverting)
Sort
Load
Is there a better way?
Click to expand...
Hi Marcelo,
but this is the same method except these differences: (null to 999 then 999 to null / null to 0 then 0 to null). IMHO with 999 is harder to make mistake because 0 is very close to the values in the source.
The important thing is that the goal has been achieved :diablo:

edit: (with Google Translate)
Code: 
[SIZE=1]let
     Source = Excel.CurrentWorkbook () {[Name = "Table2"]} [Content],
     # "Changed Type" = Table.TransformColumnTypes (Source, {{"Qualifier", type text}, {"Model 1", type number}, {"Model 2", type number}, {"Model 3", type number }}),
     # "Replaced Value" = Table.ReplaceValue (# "Changed Type", null, 0, Replacer.ReplaceValue, {"Model 1", "Model 2", "Model 3"}),
     # "Only Selected Columns Transformed into Rows" = Table.Unpivot (# "Replaced Value", {"Model 1", "Model 2", "Model 3"}, "Attribute", "Value"),
     # "Reordered Columns" = Table.ReorderColumns (# "Only Selected Columns Transformed into Rows", {"Attribute", "Qualifier", "Value"}),
     # "Sorted Rows" = Table.Sort (# "Reordered Columns", {{"Attribute", Order.Ascending}, {"Qualifier", Order.Ascending}}),
     # "Substituted Value1" = Table.ReplaceValue (# "Sorted Rows", 0, null, Replacer.ReplaceValue, {"Value"})
in
     # "Substituted Value1"[/SIZE]
 
Last edited:
Upvote 0
Odin, Sandy, and Marcelo... all very helpful. Both strategies worked. And I learned something new with Power Queries. Cheers!
 
Upvote 0
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