Re-arrange Data

D

DickKorn

New Member
Joined
May 31, 2017
Messages
6
I have an Excel 2010 workbook where I combined mailing lists from three sources. Each line in the workbook contained an email address, a code indicating the original source list and other information associated with the address. [TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Code[/TD]
[TD]Address[/TD]
[TD]Fld 1[/TD]
[TD]Fld 2[/TD]
[TD]Fld3[/TD]
[/TR]
[TR]
[TD]R[/TD]
[TD]abc@gmail.com[/TD]
[TD]x[/TD]
[TD][/TD]
[TD]X[/TD]
[/TR]
[TR]
[TD]L[/TD]
[TD][TABLE="width: 500"]
<tbody>[TR="class: grid"]
[TD]abc@gmail.com[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]X[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]M[/TD]
[TD][TABLE="width: 500"]
<tbody>[TR="class: grid"]
[TD]abc@gmail.com[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD]X[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]R[/TD]
[TD]xyz@yahoo.com[/TD]
[TD]x[/TD]
[TD][/TD]
[TD]x[/TD]
[/TR]
[TR]
[TD]L[/TD]
[TD]xyz@yahoo.com[/TD]
[TD]X[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]M[/TD]
[TD]sde@aol.com[/TD]
[TD][/TD]
[TD]X[/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

I have sorted on email address and discovered duplicate addresses. My goal is to have one line per email address with fields for Code and other fields merged as below:
[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Address[/TD]
[TD]R[/TD]
[TD]L[/TD]
[TD]M[/TD]
[TD]Fld1[/TD]
[TD]Fld2[/TD]
[TD]Fld3[/TD]
[/TR]
[TR]
[TD]abc@gmail.com[/TD]
[TD]X[/TD]
[TD]X[/TD]
[TD]X[/TD]
[TD]x[/TD]
[TD]x[/TD]
[TD]x[/TD]
[/TR]
[TR]
[TD]xyz@yahoo.com[/TD]
[TD]X[/TD]
[TD]X[/TD]
[TD][/TD]
[TD]x[/TD]
[TD][/TD]
[TD]x[/TD]
[/TR]
[TR]
[TD]sde@aol.com[/TD]
[TD][/TD]
[TD][/TD]
[TD]X[/TD]
[TD][/TD]
[TD]x[/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

and a macro to automate the process.
****** id="cke_pastebin" style="position: absolute; top: 86px; width: 1px; height: 1px; overflow: hidden; left: -1000px;">[TABLE="width: 500"]
<tbody>[TR]
[TD]abc@gmail.com[/TD]
[/TR]
</tbody>[/TABLE]
 

Excel Facts

How can you automate Excel?
Press Alt+F11 from Windows Excel to open the Visual Basic for Applications (VBA) editor.
Sort by date Sort by votes
Try this for results starting "G1".
Code: 
[COLOR="Navy"]Sub[/COLOR] MG31May51
[COLOR="Navy"]Dim[/COLOR] Rng [COLOR="Navy"]As[/COLOR] Range, Dn [COLOR="Navy"]As[/COLOR] Range, n [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] nStr [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]String[/COLOR]
[COLOR="Navy"]Dim[/COLOR] Rng2 [COLOR="Navy"]As[/COLOR] Range, Dic [COLOR="Navy"]As[/COLOR] Object, c [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Ray(), ac [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long[/COLOR]
[COLOR="Navy"]Set[/COLOR] Rng = Range(Range("A2"), Range("A" & Rows.Count).End(xlUp))
[COLOR="Navy"]Set[/COLOR] Rng2 = Union(Rng, Range("C1:E1"))
[COLOR="Navy"]With[/COLOR] CreateObject("scripting.dictionary")
.CompareMode = vbTextCompare
c = 1
[COLOR="Navy"]For[/COLOR] [COLOR="Navy"]Each[/COLOR] Dn [COLOR="Navy"]In[/COLOR] Rng2
    [COLOR="Navy"]If[/COLOR] Not .exists(Dn.Value) [COLOR="Navy"]Then[/COLOR]
        c = c + 1
        ReDim Preserve Ray(1 To Rng.Count, 1 To c)
        Ray(1, 1) = "Address"
        Ray(1, c) = Dn.Value
        .Add (Dn.Value), c
    [COLOR="Navy"]End[/COLOR] If
[COLOR="Navy"]Next[/COLOR]
c = 1
[COLOR="Navy"]Set[/COLOR] Dic = CreateObject("scripting.dictionary")
Dic.CompareMode = vbTextCompare
[COLOR="Navy"]For[/COLOR] [COLOR="Navy"]Each[/COLOR] Dn [COLOR="Navy"]In[/COLOR] Rng.Offset(, 1)
    [COLOR="Navy"]If[/COLOR] Not Dic.exists(Dn.Value) [COLOR="Navy"]Then[/COLOR]
        c = c + 1
        Ray(c, 1) = Dn.Value
        Ray(c, .Item(Dn.Offset(, -1).Value)) = "x"
        [COLOR="Navy"]For[/COLOR] ac = 1 To 3
            [COLOR="Navy"]If[/COLOR] UCase(Dn.Offset(, ac)) = "X" [COLOR="Navy"]Then[/COLOR]
                Ray(c, .Item(Rng(1).Offset(-1, 1 + ac).Value)) = "x"
            [COLOR="Navy"]End[/COLOR] If
        [COLOR="Navy"]Next[/COLOR] ac
        Dic.Add (Dn.Value), c
    [COLOR="Navy"]Else[/COLOR]
        Ray(Dic(Dn.Value), .Item(Dn.Offset(, -1).Value)) = "x"
        [COLOR="Navy"]For[/COLOR] ac = 1 To 3
            [COLOR="Navy"]If[/COLOR] UCase(Dn.Offset(, ac)) = "X" [COLOR="Navy"]Then[/COLOR]
                Ray(Dic(Dn.Value), .Item(Rng(1).Offset(-1, 1 + ac).Value)) = "x"
            [COLOR="Navy"]End[/COLOR] If
        [COLOR="Navy"]Next[/COLOR] ac
    [COLOR="Navy"]End[/COLOR] If
[COLOR="Navy"]Next[/COLOR] Dn
Range("G1").Resize(Dic.Count + 1, .Count + 1).Value = Ray
[COLOR="Navy"]End[/COLOR] With
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]Sub[/COLOR]
Regards Mick
 
Upvote 0
Straight vba

Code: 
Sub rearrangeData()
Dim sh1 As Worksheet, sh2 As Worksheet, fn As Range, c As Range, fAdr As String, col As Long
Set sh1 = Sheets(1) 'edit sheet name
Set sh2 = Sheets(2) 'edit sheet name
sh1.Range("B2", sh1.Cells(Rows.Count, 2).End(xlUp)).AdvancedFilter xlFilterCopy, , sh1.Cells(Rows.Count, 1).End(xlUp)(3), True
    For Each c In sh1.Cells(Rows.Count, 1).End(xlUp).CurrentRegion.Offset(1)
        If c <> "" Then
        Set fn = sh1.Range("B:B").Find(c.Value, , xlValues, xlWhole)
            If Not fn Is Nothing Then
                r = sh2.Cells(Rows.Count, 1).End(xlUp)(2).Row
                fAdr = fn.Address
                Do
                    Select Case fn.Offset(0, -1).Value
                        Case "R": col = 2
                        Case "L": col = 3
                        Case "M": col = 4
                    End Select
                    With sh2
                        .Cells(r, 1) = fn.Value
                        .Cells(r, col) = fn.Offset(, -1).Value
                        If fn.Offset(, 1) <> "" Then
                            .Cells(r, 5) = fn.Offset(, 1).Value
                        End If
                        If fn.Offset(, 2) <> "" Then
                            .Cells(r, 6) = fn.Offset(, 2).Value
                        End If
                        If fn.Offset(, 3) <> "" Then
                            .Cells(r, 7) = fn.Offset(, 3)
                        End If
                    End With
                    Set fn = sh1.Range("B:B").FindNext(fn)
                Loop While fAdr <> fn.Address
            End If
            End If
    Next
    sh1.Cells(Rows.Count, 1).End(xlUp).CurrentRegion.ClearContents
End Sub
 
Last edited:
Upvote 0
Thank you. What changes in the code would I have to make if the number of Flds was 15 and not 3,as in the simple example provided?
 
Upvote 0
Code: 
Sub rearrangeData2()
Dim sh1 As Worksheet, sh2 As Worksheet, fn As Range, c As Range, fAdr As String, col As Long, i As Long
Set sh1 = Sheets(1) 'edit sheet name
Set sh2 = Sheets(2) 'edit sheet name
sh1.Range("B2", sh1.Cells(Rows.Count, 2).End(xlUp)).AdvancedFilter xlFilterCopy, , sh1.Cells(Rows.Count, 1).End(xlUp)(3), True
    For Each c In sh1.Cells(Rows.Count, 1).End(xlUp).CurrentRegion.Offset(1)
        If c <> "" Then
        Set fn = sh1.Range("B:B").Find(c.Value, , xlValues, xlWhole)
            If Not fn Is Nothing Then
                r = sh2.Cells(Rows.Count, 1).End(xlUp)(2).Row
                fAdr = fn.Address
                Do
                    Select Case fn.Offset(0, -1).Value
                        Case "R": col = 2
                        Case "L": col = 3
                        Case "M": col = 4
                    End Select
                   [COLOR=#ff8c00] sh2.Cells(r, 1) = fn.Value
                    sh2.Cells(r, col) = fn.Offset(, -1).Value
                    For i = 3 To sh1.Cells(fn.Row, Columns.Count).End(xlToLeft).Column
                        If sh1.Cells(fn.Row, i) <> "" Then
                            sh2.Cells(r, i + 2) = sh1.Cells(fn.Row, i).Value
                        End If
                    Next[/COLOR]
                    Set fn = sh1.Range("B:B").FindNext(fn)
                Loop While fAdr <> fn.Address
            End If
            End If
    Next
    sh1.Cells(Rows.Count, 1).End(xlUp).CurrentRegion.ClearContents
End Sub
 
Last edited:
Upvote 0
Try this:-
Run this code on your data sheet for results on sheet2 starting "A1".
This code is for data with multi-columns.
Code: 
[COLOR="Navy"]Sub[/COLOR] MG01Jun59
[COLOR="Navy"]Dim[/COLOR] Rng [COLOR="Navy"]As[/COLOR] Range, Dn [COLOR="Navy"]As[/COLOR] Range, n [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] nStr [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]String[/COLOR]
[COLOR="Navy"]Dim[/COLOR] Rng2 [COLOR="Navy"]As[/COLOR] Range, Dic [COLOR="Navy"]As[/COLOR] Object, c [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Ray(), ac [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long[/COLOR]
[COLOR="Navy"]Dim[/COLOR] AcRng
[COLOR="Navy"]Set[/COLOR] AcRng = Range(Range("c1"), Cells(1, Columns.Count).End(xlToLeft))
[COLOR="Navy"]Set[/COLOR] Rng = Range(Range("A2"), Range("A" & Rows.Count).End(xlUp))
[COLOR="Navy"]Set[/COLOR] Rng2 = Union(Rng, AcRng)
[COLOR="Navy"]With[/COLOR] CreateObject("scripting.dictionary")
.CompareMode = vbTextCompare
c = 1
[COLOR="Navy"]For[/COLOR] [COLOR="Navy"]Each[/COLOR] Dn [COLOR="Navy"]In[/COLOR] Rng2
    [COLOR="Navy"]If[/COLOR] Not .exists(Dn.Value) [COLOR="Navy"]Then[/COLOR]
        c = c + 1
        ReDim Preserve Ray(1 To Rng.Count, 1 To c)
        Ray(1, 1) = "Address"
        Ray(1, c) = Dn.Value
        .Add (Dn.Value), c
    [COLOR="Navy"]End[/COLOR] If
[COLOR="Navy"]Next[/COLOR]
c = 1
[COLOR="Navy"]Set[/COLOR] Dic = CreateObject("scripting.dictionary")
Dic.CompareMode = vbTextCompare
[COLOR="Navy"]For[/COLOR] [COLOR="Navy"]Each[/COLOR] Dn [COLOR="Navy"]In[/COLOR] Rng.Offset(, 1)
    [COLOR="Navy"]If[/COLOR] Not Dic.exists(Dn.Value) [COLOR="Navy"]Then[/COLOR]
        c = c + 1
        Ray(c, 1) = Dn.Value
        Ray(c, .Item(Dn.Offset(, -1).Value)) = "X"
        [COLOR="Navy"]For[/COLOR] ac = 1 To AcRng.Count
            [COLOR="Navy"]If[/COLOR] UCase(Dn.Offset(, ac)) = "X" [COLOR="Navy"]Then[/COLOR]
                Ray(c, .Item(Rng(1).Offset(-1, 1 + ac).Value)) = "X"
            [COLOR="Navy"]End[/COLOR] If
        [COLOR="Navy"]Next[/COLOR] ac
        Dic.Add (Dn.Value), c
    [COLOR="Navy"]Else[/COLOR]
        Ray(Dic(Dn.Value), .Item(Dn.Offset(, -1).Value)) = "X"
        [COLOR="Navy"]For[/COLOR] ac = 1 To AcRng.Count
            [COLOR="Navy"]If[/COLOR] UCase(Dn.Offset(, ac)) = "X" [COLOR="Navy"]Then[/COLOR]
                Ray(Dic(Dn.Value), .Item(Rng(1).Offset(-1, 1 + ac).Value)) = "X"
            [COLOR="Navy"]End[/COLOR] If
        [COLOR="Navy"]Next[/COLOR] ac
    [COLOR="Navy"]End[/COLOR] If
[COLOR="Navy"]Next[/COLOR] Dn
[COLOR="Navy"]With[/COLOR] Sheets("Sheet2").Range("A1").Resize(Dic.Count + 1, .Count + 1)
     .Value = Ray
     .Borders.Weight = 2
     .Columns.AutoFit
[COLOR="Navy"]End[/COLOR] With
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]With[/COLOR]
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]Sub[/COLOR]
Regards Mick
 
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