Purchase Order Number Generator

D

Dopey_

New Member
Joined
Mar 9, 2015
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16
I've been trying to make a purchase order number generate automatically using excel. I got it down so far and have hit a brick wall. The formula I'm using at the minute is

=IF(OR($E5="",ISNA(IF(COUNTIF($E$2:$E5,$E5)=1,MAX(IF($C$2:$C4<40000,$C$2:$C4))+1,INDEX($C$2:$C4,MATCH($E5,$E$2:$E4,0))))),"",IF(B5="",""))))

Bacially, on my table (that I will Hyperlink to) I want to go by the date the order would be placed so the Number isn't then restricted to being in chronological order. I tried this and then it came up with circular references for fun.

I hope I've explained this properly using my table.

http://www.filedropper.com/exampleforordernumber
 
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so on august 15 the number might be 8- 835691

why do you not want to have sequential numbers eg last july one = 7-126

first august one 8-127
 
Upvote 0
Hi Oldbrewe,

Not my call to make to change the way we do Order Numbers in the company I work for, I agree it would be a quick solution to the problem, but unfortunately the numbers need to keep in sequential order to not confuse the staff. It sounds silly I know

Thank you for replying
 
Upvote 0
I never download from filedropper etc so I cannot see your data.

the month and year followed by a sequential number WOULD work - eg if I put in a purchase order for 10000 widgets today for delivery September 10th, you can either use sept 1 or sept 10 eg 9-2015-10479

but I cannot see what you want
 
Upvote 0
I've had a look and the part of the formula that's making the circular references is the IF(MAX part. The formula I have at the minute is:

=IF(COUNTIF($AL$2:$AL4,$AL4)=1,IF($I4="",MAX(IF($AB$2:$AB3<40000,$AB$2:$AB3))+1,MAX(IF($AD$2:$AD3&$AD5:$AD1001<$AD4,$AB$2:$AB3&$AB5:$AB1001))+1),INDEX($AB$2:$AB3,MATCH($AL4,$AL$2:$AL3,0)))

Unfortunately, the part of it that's going wrong is this:

MAX(IF($AD$2:$AD3&$AD5:$AD1001<$AD4,$AB$2:$AB3&$AB5:$AB1001))+1)

I am trying to MAX everything in the same column, but by missing out the cell I'm using. Otherwise it just comes up as a circular reference. Is there a better way to write maxif to look at the same column that contains the cell you're using?
 
Upvote 0
Hopefully this will make things a little clearer, here is the example I linked in text:


[TABLE="class: grid, width: 500, align: center"]
<tbody>[TR]
[TD][TABLE="width: 177"]
<tbody>[TR]
[TD="class: xl66, width: 177"]QUOTE REFERENCE[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl66, width: 155"]SUPPLIER[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 107"]
<tbody>[TR]
[TD="class: xl66, width: 107"]PURCHASING ORDER NUMBER[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 131"]
<tbody>[TR]
[TD="class: xl66, width: 131"]DATE ORDERED FROM SUPPLIER[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl66, width: 237"]PURCHASE ORDER GENERATOR[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]AMAZON[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 107"]
<tbody>[TR]
[TD="class: xl65, width: 107"]1000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 131"]
<tbody>[TR]
[TD="class: xl65, width: 131"]20/08/2015[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-AMAZON-200815[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]AMAZON[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 107"]
<tbody>[TR]
[TD="class: xl65, width: 107"]1000[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 131"]
<tbody>[TR]
[TD="class: xl65, width: 131"]20/08/2015[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-AMAZON-200815[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]EBAY[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 107"]
<tbody>[TR]
[TD="class: xl65, width: 107"]1001[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]20/08/2015[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-EBAY-200815[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]1075[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]EBAY[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]1002
[/TD]
[TD]27/08/2015[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-EBAY-270715[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 177"]
<tbody>[TR]
[TD="class: xl65, width: 177"]
[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]EBAY[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]1001[/TD]
[TD]20/08/2015[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-EBAY-200815[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]TOOLWORKS[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]1003[/TD]
[TD]20/08/2015[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-TOOLWORKS-200815[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]FIREBOLTS[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[/TR]
[TR]
[TD]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]BUTLINS[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]1004[/TD]
[TD]21/08/2015[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-BUTLINS-210815[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]
[/TD]
[TD][TABLE="width: 155"]
<tbody>[TR]
[TD="class: xl65, width: 155"]AMAZON[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]1005[/TD]
[TD]28/08/2015[/TD]
[TD][TABLE="width: 237"]
<tbody>[TR]
[TD="class: xl65, width: 237"]PO-AMAZON-280815[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]


Columns A, B & D are manual.

C starts with manual number 1000, then column below is formula:=IF(COUNTIF($E$2:$E$3,$E3)=1,IF($A3="",MAX(IF($C$2:$C2<40000,$C$2:$C2))+1,MAX(IF($D$2:$D2&$D4:$D1000<$D3,$C$2:$C2&$C4:$C1000))+1),INDEX($C$2:$C2,MATCH($E3,$E$2:$E2,0)))

Column E is formula: =IF(D2="","",CONCATENATE("PO-",B2,"-",TEXT(D2,"DDMMYY")))
 
Last edited:
Upvote 0
MAX(IF($AD$2:$AD3&$AD5:$AD1001

what does this part mean - is it the same as max(if(and(ad2:ad3,ad5:ad1001)< ....
 
Upvote 0
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