Populating Cells Automatically If Other Cell Contains Specific Text

[mattwolves]

Hi folks, I'm hoping someone can help me with with my query.
I'm new to the site so please be gentle
I'm trying to write a spreadsheet for instructing someone to raise a purchase order if a cell is populated.
For example Sheet 1 would look like this below
[TABLE="width: 500"]
<tbody>[TR]
[TD]Reference (column a)[/TD]
[TD]Raise Order (column b)[/TD]
[/TR]
[TR]
[TD]828282[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]837489[/TD]
[TD]yes[/TD]
[/TR]
[TR]
[TD]354739[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]838483[/TD]
[TD]yes[/TD]
[/TR]
[TR]
[TD]838482[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]838481[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]838488[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]838480[/TD]
[TD]yes[/TD]
[/TR]
[TR]
[TD]838489[/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

With Sheet 2 looking something like below. Is there a way without using VBA to populate cells in column a with the reference number of column a from sheet 1 if column b (in sheet 1) has "yes"?
[TABLE="width: 500"]
<tbody>[TR]
[TD]Reference (column a)[/TD]
[TD](column b)[/TD]
[/TR]
[TR]
[TD]837489[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]838483[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]838480[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

Hope I've explained myself well.
Thanking you in advance

 

[The_Macrotect]

I've got my sheet set up like your example:

	A	B
Reference	Raise Order
yes
yes
yes

<tbody>
[TD="align: center"]1[/TD]

[TD="align: center"]2[/TD]
[TD="align: right"]828282[/TD]
[TD="align: right"][/TD]

[TD="align: center"]3[/TD]
[TD="align: right"]837489[/TD]

[TD="align: center"]4[/TD]
[TD="align: right"]354739[/TD]
[TD="align: right"][/TD]

[TD="align: center"]5[/TD]
[TD="align: right"]838483[/TD]

[TD="align: center"]6[/TD]
[TD="align: right"]838482[/TD]
[TD="align: right"][/TD]

[TD="align: center"]7[/TD]
[TD="align: right"]838481[/TD]
[TD="align: right"][/TD]

[TD="align: center"]8[/TD]
[TD="align: right"]838488[/TD]
[TD="align: right"][/TD]

[TD="align: center"]9[/TD]
[TD="align: right"]838480[/TD]

[TD="align: center"]10[/TD]
[TD="align: right"]838489[/TD]
[TD="align: right"][/TD]

</tbody>

And here's how I set up sheet 2:
(Just copy the formula in A2 down to the rest of the cells in the column)

	A
Reference
=IF(Sheet1!B2="yes",Sheet1!A2,"")
=IF(Sheet1!B4="yes",Sheet1!A4,"")
=IF(Sheet1!B6="yes",Sheet1!A6,"")
=IF(Sheet1!B7="yes",Sheet1!A7,"")
=IF(Sheet1!B8="yes",Sheet1!A8,"")
=IF(Sheet1!B10="yes",Sheet1!A10,"")

<tbody>
[TD="align: center"]1[/TD]

[TD="align: center"]2[/TD]

[TD="align: center"]3[/TD]
[TD="align: right"]=IF(Sheet1!B3="yes",Sheet1!A3,"")[/TD]

[TD="align: center"]4[/TD]

[TD="align: center"]5[/TD]
[TD="align: right"]=IF(Sheet1!B5="yes",Sheet1!A5,"")[/TD]

[TD="align: center"]6[/TD]

[TD="align: center"]7[/TD]

[TD="align: center"]8[/TD]

[TD="align: center"]9[/TD]
[TD="align: right"]=IF(Sheet1!B9="yes",Sheet1!A9,"")[/TD]

[TD="align: center"]10[/TD]

</tbody>

Sheet2


Using VBA, we'd be able to make it look a little prettier, but this is the best way I can think of without using a macro.

You could get rid of the spaces between the rows with data by applying a filter. Select cells A1:A10 in sheet2 and press CTRL + Shift + L.

You'll see a drop-down arrow appear. Click on it, and uncheck "blanks". This will hide the blank rows to make your sheet look more presentable. If you ever need to unhide them, just click on the drop-down arrow again, and re-check "blanks".

Hope this helps!

Matt

 

[mattwolves]

Works for what I want it for (so obvious when it’s in front of you). Thank you very much