Pivot Table Automation to PDF's with Filter Changes

L

lwkochis

New Member
Joined
Oct 22, 2013
Messages
12
Hi, </SPAN>

I am working on an Excel spreadsheet with a few pivot tables. The end goal is to have 53 PDF's of the spreadsheet (Sheet3), stored in a folder, with the filename as the Organization </SPAN>name that is reflected in the pivot table. I will be doing this monthly so the variables in the pivot table will be Month Completed</SPAN>, Organization</SPAN>, and Year Completed</SPAN>. I would like to be able to tell Excel what these values are and then have it make a 53 PDF’s for each organization. Each PDF has to reflect a different organization. The pivot tables are in Sheet 3 and Data for Sheet1 Chart 1. </SPAN>
I also have two arrays on sheet, Data for Sheet1 Chart 1 in ranges: N10:P10 and Y10:AA10. When I write the organization in cells N9 and Y9, it returns data in those above ranges. VBA automation would nice for those as well if possible.
</SPAN>
I have a list of all of the organizations in a worksheet called organizations which reflects what is in the pivot table (maybe that is helpful for you). </SPAN>
I cannot attach the Workbook but I place the VBA code below. I am pretty good with VBA and if shown one example I can figure out the rest. </SPAN>

Thanks.

Lucas




Sub Allentown()
'
' Allentown Macro
'
'
'CHANGE TITLE TO ALLENTOWN
Range("B1").Select
ActiveCell.FormulaR1C1 = "LEARNING & DEVELOPMENT - ALLENTOWN"
Range("G5").Select
'TOP 10 EMPLOYEES WHO COMPLETED COURSES
ActiveSheet.PivotTables("PivotTable7").PivotFields( _
"[Data].[Organization].[Organization]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable7").PivotFields( _
"[Data].[Organization].[Organization]").CurrentPageName = _
"[Data].[Organization].&[Allentown]"
ActiveSheet.PivotTables("PivotTable7").PivotFields( _
"[Data].[Month Completed].[Month Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable7").PivotFields( _
"[Data].[Month Completed].[Month Completed]").CurrentPageName = _
"[Data].[Month Completed].&[9]"
ActiveSheet.PivotTables("PivotTable7").PivotFields( _
"[Data].[Year Completed].[Year Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable7").PivotFields( _
"[Data].[Year Completed].[Year Completed]").CurrentPageName = _
"[Data].[Year Completed].&[2013]"
ActiveWindow.ScrollRow = 2
ActiveWindow.ScrollRow = 5
ActiveWindow.ScrollRow = 9
ActiveWindow.ScrollRow = 10
ActiveWindow.ScrollRow = 11
ActiveWindow.ScrollRow = 12
ActiveWindow.ScrollRow = 13
ActiveWindow.ScrollRow = 14
ActiveWindow.ScrollRow = 15
ActiveWindow.ScrollRow = 16
ActiveWindow.ScrollRow = 17
ActiveWindow.ScrollRow = 18
ActiveWindow.ScrollRow = 19
ActiveWindow.ScrollRow = 20
ActiveWindow.ScrollRow = 21
ActiveWindow.ScrollRow = 22
ActiveWindow.ScrollColumn = 2
ActiveWindow.ScrollColumn = 3

'MOST COURSES COMPLETED BY AN EMPLOYEE

ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Organization].[Organization]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Organization].[Organization]").CurrentPageName = _
"[Data].[Organization].&[Allentown]"
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Month Completed].[Month Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Month Completed].[Month Completed]").CurrentPageName = _
"[Data].[Month Completed].&[9]"
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Year Completed].[Year Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Year Completed].[Year Completed]").CurrentPageName = _
"[Data].[Year Completed].&[2013]"
ActiveWindow.ScrollColumn = 2
ActiveWindow.ScrollColumn = 1

'COURSES IN PROGESS, REGISTERED, COMPLETED

Sheets("Data for Sheet1 Chart 1").Select
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Organization].[Organization]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Data].[Organization].[Organization]").CurrentPageName = _
"[Data].[Organization].&[Allentown]"
ActiveWindow.ScrollColumn = 2
ActiveWindow.ScrollColumn = 3
ActiveWindow.ScrollColumn = 4

'ALL COURSES

ActiveSheet.PivotTables("PivotTable5").PivotFields( _
"[Data].[Month Completed].[Month Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable5").PivotFields( _
"[Data].[Month Completed].[Month Completed]").CurrentPageName = _
"[Data].[Month Completed].&[9]"

'ALL COURSES (TOP 10)

ActiveSheet.PivotTables("PivotTable2").PivotFields( _
"[Data].[Month Completed].[Month Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable2").PivotFields( _
"[Data].[Month Completed].[Month Completed]").CurrentPageName = _
"[Data].[Month Completed].&[9]"
ActiveWindow.ScrollColumn = 5
ActiveWindow.ScrollColumn = 6
ActiveWindow.ScrollColumn = 7
ActiveWindow.ScrollColumn = 8
ActiveWindow.ScrollColumn = 9
ActiveWindow.ScrollColumn = 10
ActiveWindow.ScrollColumn = 9
ActiveWindow.ScrollColumn = 8
ActiveWindow.ScrollColumn = 7
ActiveWindow.ScrollColumn = 6
ActiveWindow.ScrollColumn = 4
ActiveWindow.ScrollColumn = 3
ActiveWindow.ScrollColumn = 2
ActiveWindow.ScrollColumn = 1
ActiveWindow.ScrollColumn = 2
ActiveWindow.ScrollColumn = 3
ActiveWindow.ScrollColumn = 4

'ARRAY SEARCH

Range("N9:P10").Select
ActiveCell.FormulaR1C1 = "Allentown"
Range("O7").Select
ActiveWindow.ScrollColumn = 5
ActiveWindow.ScrollColumn = 6
ActiveWindow.ScrollColumn = 7
ActiveWindow.ScrollColumn = 8
ActiveWindow.ScrollColumn = 9
ActiveWindow.ScrollColumn = 10
ActiveWindow.ScrollColumn = 11

'NON-REQUIRED COURSES

ActiveSheet.PivotTables("PivotTable3").PivotFields( _
"[Data].[Month Completed].[Month Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable3").PivotFields( _
"[Data].[Month Completed].[Month Completed]").CurrentPageName = _
"[Data].[Month Completed].&[9]"
ActiveWindow.ScrollColumn = 12
ActiveWindow.ScrollColumn = 13
ActiveWindow.ScrollColumn = 14

'NON-REQUIRED COURSES (TOP 10)

ActiveSheet.PivotTables("PivotTable4").PivotFields( _
"[Data].[Month Completed].[Month Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable4").PivotFields( _
"[Data].[Month Completed].[Month Completed]").CurrentPageName = _
"[Data].[Month Completed].&[9]"

'ARRAY SEARCH

Range("Y9:AA9").Select
ActiveCell.FormulaR1C1 = "Allentown"
Range("Z7").Select
ActiveWindow.ScrollColumn = 15
ActiveWindow.ScrollColumn = 16
ActiveWindow.ScrollColumn = 17
ActiveWindow.ScrollColumn = 18
ActiveWindow.ScrollColumn = 19
ActiveWindow.ScrollColumn = 20
ActiveWindow.ScrollColumn = 21
ActiveWindow.ScrollColumn = 22
ActiveWindow.ScrollColumn = 23


'TOP 10 EMPLOYEES WHO COMPLETED COURSES

ActiveSheet.PivotTables("PivotTable6").PivotFields( _
"[Data].[Organization].[Organization]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable6").PivotFields( _
"[Data].[Organization].[Organization]").CurrentPageName = _
"[Data].[Organization].&[Allentown]"
ActiveSheet.PivotTables("PivotTable6").PivotFields( _
"[Data].[Month Completed].[Month Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable6").PivotFields( _
"[Data].[Month Completed].[Month Completed]").CurrentPageName = _
"[Data].[Month Completed].&[9]"
ActiveSheet.PivotTables("PivotTable6").PivotFields( _
"[Data].[Year Completed].[Year Completed]").ClearAllFilters
ActiveSheet.PivotTables("PivotTable6").PivotFields( _
"[Data].[Year Completed].[Year Completed]").CurrentPageName = _
"[Data].[Year Completed].&[2013]"
ActiveWindow.ScrollColumn = 22
ActiveWindow.ScrollColumn = 21
ActiveWindow.ScrollColumn = 20
ActiveWindow.ScrollColumn = 19
ActiveWindow.ScrollColumn = 17
ActiveWindow.ScrollColumn = 15
ActiveWindow.ScrollColumn = 13
ActiveWindow.ScrollColumn = 11
ActiveWindow.ScrollColumn = 9
ActiveWindow.ScrollColumn = 6
ActiveWindow.ScrollColumn = 5
ActiveWindow.ScrollColumn = 4
ActiveWindow.ScrollColumn = 3
ActiveWindow.ScrollColumn = 2
ActiveWindow.ScrollColumn = 1
Sheets("Sheet3").Select


Dim FileName As String
If ActiveWindow.SelectedSheets.Count > 1 Then
MsgBox "There is more than one sheet selected," & vbNewLine & _
"and every selected sheet will be published."
End If
'Replace numSheets with the number of worksheets that will be saved as PDF
For x = 1 To 1
Sheets("WorksheetNames").Select
ThisSheet = ActiveSheet.Range("A" & x).Value
Sheets(ThisSheet).Select
'Call the function with the correct arguments
FileName = RDB_Create_PDF(Sheets(ThisSheet), "C:\Users\lkochis\Desktop\LL\ " & "Shelton" & ".pdf", True, True)
If FileName <> "" Then
'Ok, you find the PDF where you saved it
Else
MsgBox "Not possible to create the PDF, possible reasons:" & vbNewLine & _
"Microsoft Add-in is not installed" & vbNewLine & _
"You Canceled the GetSaveAsFilename dialog" & vbNewLine & _
"The path to Save the file in arg 2 is not correct" & vbNewLine & _
"You didn't want to overwrite the existing PDF if it exist"
End If
Next x
End Sub
Function RDB_Create_PDF(Myvar As Object, FixedFilePathName As String, _
OverwriteIfFileExist As Boolean, OpenPDFAfterPublish As Boolean) As String
Dim FileFormatstr As String
Dim Fname As Variant
'Test If the Microsoft Add-in is installed
If Dir(Environ("commonprogramfiles") & "\Microsoft Shared\OFFICE" _
& Format(Val(Application.Version), "00") & "\EXP_PDF.DLL") <> "" Then
If FixedFilePathName = "" Then
'Open the GetSaveAsFilename dialog to enter a file name for the pdf
FileFormatstr = "PDF Files (*.pdf), *.pdf"
Fname = Application.GetSaveAsFilename("", filefilter:=FileFormatstr, _
Title:="Create PDF")
'If you cancel this dialog Exit the function
If Fname = False Then Exit Function
Else
Fname = FixedFilePathName
End If
'If OverwriteIfFileExist = False we test if the PDF
'already exist in the folder and Exit the function if that is True
If OverwriteIfFileExist = False Then
If Dir(Fname) <> "" Then Exit Function
End If
'Now the file name is correct we Publish to PDF
On Error Resume Next
Myvar.ExportAsFixedFormat _
Type:=xlTypePDF, _
FileName:=Fname, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
On Error GoTo 0
'If Publish is Ok the function will return the file name
If Dir(Fname) <> "" Then RDB_Create_PDF = Fname
End If
End Function


</SPAN>
 
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