part number entered pulls corresponding cost/description

[TRACYJO]

hello Im trying to build a data base of parts warranty info. what im looking to do is when I select a part number via drop down menu in the 'part number' column, the corresponding description and cost columns in the same sheet are automatically filled in. my image below... the PN# column is a drop down from a parts library that shows part numbers. when I select the part number I want the descripton and cost from that same parts library sheet to fill in on the new sheet.

 

[etaf]

where is the part cost and description per PN number held - not following the image very well

I suspect you want an index / match or maybe with 365 a filter()

=Index ( column with the part cost to return , match( ID , column with all the IDs and partcost etc , 0))
and the same for description
=Index ( column with the part description to return , match( ID , column with all the IDs and partdescription etc , 0))

maybe an xlookup()

Note: Images are difficult to see , and also requires that I input all the data myself, which means I may make an error, which is very time consuming, and from my point of view less likely to get a response, if a complicated spreadsheet. Plus we cannot see any of the formulas used.

Therefore -

A SMALL sample spreadsheet, around 10-20 rows, would help a lot here, with all sensitive data removed, and expected results mocked up and manually entered, with a few notes of explanation.

This will possibly enable a quicker and more accurate solution for you.

MrExcel has a tool called “XL2BB” that lets you post samples of your data and will allow us to copy/paste your sample data into our Excel spreadsheets, saving a lot of time.

XL2BB - Excel Range to BBCode

Excel 'mini-sheet' in messages - XL2BB Although experts prefer to read your description and question instead of working in your actual file to solve your problem, there are times that it is difficult to explain an issue without providing actual...

www.mrexcel.com

You can also test to see if it works ok, in the "Test Here" forum.

Test Here

Use this forum to test your signature, learn bbcode, smilies, XL2BB, etc. Threads in this forum are automatically deleted after no replies for seven (7) days

www.mrexcel.com

OR if you cannot get XL2BB to work, or have restrictions on your PC

then put the sample spreadsheet onto a share

I only tend to goto OneDrive, Dropbox or google docs , as I'm never certain of other random share sites and possible virus.
Please make sure you have a representative data sample and also that the data has been desensitised, remember this site is open to anyone with internet access to see - so any sensitive / personal data should be removed

Make sure you set any share or google to share to everyone

 

[TRACYJO]

the part number, cost and description are on a tab in this workbook. (tab 3) the summary in the image is tab 1

 

[Asbestos_Jen]

Here's an example using Vlookup and named ranges.

2023-03-18_2.xlsx
	A	B	C	D	E	F	G	H	I	J	K
1	QTY	PN#	DESCRIPTION	VENDOR	ISSUE	SOURCE	LABOR HOURS	BUYB	PART COST	TOT PART COST	LABOR COST
2	1	CD34	Wingnut	We're Nuts					$2.00	$2.00
3	2	AB12	Widget	ACME					$1.00	$2.00
4
5
6
7
8
9
10
11
12
13
14
15		SOURCE LISTS
16		PN#	DESCRIPTION	VENDOR	PART COST
17		AB12	Widget	ACME	$1.00
18		BC23	Sprocket	Parts Store	$1.50
19		CD34	Wingnut	We're Nuts	$2.00
20		DE45	Thingy	Things 'N' Stuff	$2.25
21		EF56	Whatsit	ACME	$3.00
22		FG67	Doohicky	Parts Store	$3.75
23		GH78	Thingamabob	Things 'N' Stuff	$4.00
Sheet1

Cell Formulas
Range	Formula
C2:C8	C2	=IFERROR(VLOOKUP($B2,$B$16:$E$23,2),"")
D2:D8	D2	=IFERROR(VLOOKUP($B2,$B$16:$E$23,3),"")
I2:I8	I2	=IFERROR(VLOOKUP($B2,$B$16:$E$23,4),"")
J2:J8	J2	=IFERROR(I2*A2,"")

Named Ranges
Name	Refers To	Cells
DESCRIPTION	=Sheet1!$C$17:$C$23	I2:I8, C2:D8
PART_COST	=Sheet1!$E$17:$E$23	I2:I8, C2:D8
PN	=Sheet1!$B$17:$B$23	I2:I8, C2:D8
VENDOR	=Sheet1!$D$17:$D$23	I2:I8, C2:D8

Cells with Data Validation
Cell	Allow	Criteria
B2:B8	List	=PN