OFFSET Conditional Formatting in Excel

Bench

Board Regular
Joined
Aug 27, 2009
Messages
134
Hi,

I want to show in cell data bars for negative and positive but with the value in the middle, so three cells, left is negative, middle is actuall data, right in positive. I found a way a long time ago on chandoo (something like here http://chandoo.org/wp/2011/03/16/analytical-charts-tutorial/ can't find the exact article, its the green and red bar charts)

The problem with this is that when i convert to pdf the "chart" (which is actually script font size 7) looks awful, the line is no longer solid.

What i'm wondering if i can do is use the in built data bars but in a cell seperate to the cell with the value in, i'd imagine with an "OFFSET" formula.

Any ideas how i would do this?

Help appreciated as always

Thanks
 

Excel Facts

Highlight Duplicates
Home, Conditional Formatting, Highlight Cells, Duplicate records, OK to add pink formatting to any duplicates in selected range.
This is the actual article...

http://chandoo.org/wp/2010/01/21/excel-incell-chart-font/

I've almost got there, if i use the formula =IF(E1>0,"",E1) to show the negative figures to the left and =IF(E1>0,E1,"") to show the ones to the right i can then edit the rule and tick show data bars only, the only issue is that if you do this on each section the max in each set of data bars is not linked so a -2 may appear the same size as a plus 100...any ideas appreaciated

Thanks
 
Upvote 0
Bench,

Sadly, the bar charts don't show up below but I think this might do it for you.
Use Data bars based on cell value and show data bars only.
Sheet3

<TABLE style="BACKGROUND-COLOR: #ffffff; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; FONT-FAMILY: Calibri,Arial; FONT-SIZE: 11pt" border=1 cellSpacing=0 cellPadding=0><COLGROUP><COL style="WIDTH: 30px; FONT-WEIGHT: bold"><COL style="WIDTH: 65px"><COL style="WIDTH: 27px"><COL style="WIDTH: 64px"></COLGROUP><TBODY><TR style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt; FONT-WEIGHT: bold"><TD> </TD><TD>D</TD><TD>E</TD><TD>F</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">1</TD><TD> </TD><TD style="TEXT-ALIGN: right">23</TD><TD style="TEXT-ALIGN: right"> </TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">2</TD><TD style="TEXT-ALIGN: right"> </TD><TD style="TEXT-ALIGN: right">-24</TD><TD> </TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">3</TD><TD> </TD><TD style="TEXT-ALIGN: right">25</TD><TD style="TEXT-ALIGN: right"> </TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">4</TD><TD style="TEXT-ALIGN: right"> </TD><TD style="TEXT-ALIGN: right">-99</TD><TD> </TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">5</TD><TD> </TD><TD style="TEXT-ALIGN: right">27</TD><TD style="TEXT-ALIGN: right"> </TD></TR></TBODY></TABLE>
<TABLE style="BORDER-BOTTOM-STYLE: groove; BORDER-BOTTOM-COLOR: #00ff00; BORDER-RIGHT-STYLE: groove; BACKGROUND-COLOR: #fffcf9; BORDER-TOP-COLOR: #00ff00; FONT-FAMILY: Arial; BORDER-TOP-STYLE: groove; COLOR: #000000; BORDER-RIGHT-COLOR: #00ff00; FONT-SIZE: 10pt; BORDER-LEFT-STYLE: groove; BORDER-LEFT-COLOR: #00ff00"><TBODY><TR><TD>Spreadsheet Formulas</TD></TR><TR><TD><TABLE style="FONT-FAMILY: Arial; FONT-SIZE: 9pt" border=1 cellSpacing=0 cellPadding=2><TBODY><TR style="BACKGROUND-COLOR: #cacaca; FONT-SIZE: 10pt"><TD>Cell</TD><TD>Formula</TD></TR><TR><TD>D1</TD><TD>=IF(E1>0,"",-E1)</TD></TR><TR><TD>F1</TD><TD>=IF(E1>0,E1,"")</TD></TR></TBODY></TABLE></TD></TR></TBODY></TABLE>
<TABLE style="BORDER-BOTTOM-STYLE: groove; BORDER-BOTTOM-COLOR: #ff0000; BORDER-RIGHT-STYLE: groove; BACKGROUND-COLOR: #fffcf9; BORDER-TOP-COLOR: #ff0000; FONT-FAMILY: Arial; BORDER-TOP-STYLE: groove; BORDER-RIGHT-COLOR: #ff0000; FONT-SIZE: 10pt; BORDER-LEFT-STYLE: groove; BORDER-LEFT-COLOR: #ff0000"><TBODY><TR><TD>Conditional formatting </TD></TR><TR><TD><TABLE style="PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; FONT-FAMILY: Arial; FONT-SIZE: 10pt" border=1 cellSpacing=0 cellPadding=0><TBODY><TR><TD>Cell</TD><TD>Nr.: / Condition</TD><TD>Format</TD></TR><TR><TD>D1</TD><TD>1. / Databar</TD><TD style="FONT-STYLE: italic; FONT-WEIGHT: bold; TEXT-DECORATION: underline">Abc</TD></TR><TR><TD>F1</TD><TD>1. / Databar</TD><TD style="FONT-STYLE: italic; FONT-WEIGHT: bold; TEXT-DECORATION: underline">Abc</TD></TR></TBODY></TABLE></TD></TR></TBODY></TABLE>

Excel tables to the web >> http://www.excel-jeanie-html.de/index.php?f=1" target="_blank"> Excel Jeanie HTML 4
 
Upvote 0
Thanks Snakehips...
Is "1. \Databar" a formula i would type in the "Use a Formula to Determine..." box?


I think i'm almost there but not quite...

This is where i want to be...
databars1.png


However it corrupts when converted to pdf, this is at 100% zoom..so normal
databars2.png

With the actual inbuilt data bars i've had mixed results, i can get as far as below...the left image just looks poor, this is with the data as one range...the right image is almost perfect but as the data is in two ranges it is not proportionate so the +2000 is completely out of proportion to the negative results
databars6.png


The best i can get is the below, however i would really like to show this visualization over 3 cells as per my original image...am i missing anything??

Thanks in advance

databars4.png
 
Upvote 0
Bench,

I'm still giving this some thought, in between what I should be doing.
In the right hand image of the pair above, which you say are using inbuilt data bars, how are you getting the red bars projecting left??
 
Upvote 0
Bench,

I'm still giving this some thought, in between what I should be doing.
In the right hand image of the pair above, which you say are using inbuilt data bars, how are you getting the red bars projecting left??

I've used an if formula =IF(E1>0,"",E1) so you would get a negative numbers only in D Range. I've then added the conditional formatting to that range...I should mention at this point that i'm using Excel 2010 which supports negative data bars. The only problem with this is the proportions because its two seperate data sets.
 
Upvote 0
Bench,

I think the following is a basis for a solution for you. I cannot test it 100% because I run 2007 which does not have the negative data bars.

The bars in each column are relative to the values in that column. I will describe re the positive column L and you should be able to apply similar logic to the negative column. So, data values in K...........
Sheet3

<TABLE style="BACKGROUND-COLOR: #ffffff; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; FONT-FAMILY: Calibri,Arial; FONT-SIZE: 11pt" border=1 cellSpacing=0 cellPadding=0><COLGROUP><COL style="WIDTH: 30px; FONT-WEIGHT: bold"><COL style="WIDTH: 56px"><COL style="WIDTH: 64px"></COLGROUP><TBODY><TR style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt; FONT-WEIGHT: bold"><TD></TD><TD>K</TD><TD>L</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">1</TD><TD></TD><TD style="TEXT-ALIGN: right">55555</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">2</TD><TD style="TEXT-ALIGN: right">23</TD><TD style="TEXT-ALIGN: right">23</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">3</TD><TD style="TEXT-ALIGN: right">27345</TD><TD style="TEXT-ALIGN: right">27345</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">4</TD><TD style="TEXT-ALIGN: right">25</TD><TD style="TEXT-ALIGN: right">25</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">5</TD><TD style="TEXT-ALIGN: right">-55555</TD><TD></TD></TR></TBODY></TABLE>
<TABLE style="BORDER-BOTTOM-STYLE: groove; BORDER-BOTTOM-COLOR: #00ff00; BORDER-RIGHT-STYLE: groove; BACKGROUND-COLOR: #fffcf9; BORDER-TOP-COLOR: #00ff00; FONT-FAMILY: Arial; BORDER-TOP-STYLE: groove; COLOR: #000000; BORDER-RIGHT-COLOR: #00ff00; FONT-SIZE: 10pt; BORDER-LEFT-STYLE: groove; BORDER-LEFT-COLOR: #00ff00"><TBODY><TR><TD>Spreadsheet Formulas</TD></TR><TR><TD><TABLE style="FONT-FAMILY: Arial; FONT-SIZE: 9pt" border=1 cellSpacing=0 cellPadding=2><TBODY><TR style="BACKGROUND-COLOR: #cacaca; FONT-SIZE: 10pt"><TD>Cell</TD><TD>Formula</TD></TR><TR><TD>L1</TD><TD>{=MAX(ABS(K2:K5))}</TD></TR><TR><TD>L2</TD><TD>=IF(K2>=0,K2,"")</TD></TR></TBODY></TABLE></TD></TR><TR><TD>Formula Array:
Produce enclosing { } by entering
formula with CTRL+SHIFT+ENTER!
</TD></TR></TBODY></TABLE>

Excel tables to the web >> http://www.excel-jeanie-html.de/index.php?f=1" target="_blank"> Excel Jeanie HTML 4

You will need to insert an extra row at the head of your data. The extra cells in the bar columns must be included in your data bar formatting range. Just apply the normal data bar settings and show data bars only.

Enter the ARRAY formula in the new top cell, L1 with Ctrl Shift Enter.
NB you will need to edit the upper bound of the K range to suit your data.
Enter the existing formula in the rest of the data bar column.

The new cell will always equate to the largest absolute value in the data range and will show a full data bar.

The other data bars then size relative to the new cell!!!!

YOU CAN HIDE THE NEW ROW!!!!

In the part example above the positive 27345 is half the length of the reference in L1 that is the absolute of the -55555.

Let me know if that helps.
 
Last edited:
Upvote 0
Hi

I may have missed something, but I got close to what I think you want, choosing data bar in the conditional formatting and editing the value limits. I saved the workbook as pdf and had no problem.


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ALT="MyPic">
 
Upvote 0
SnakeHips/PGC,

Thanks for your help, i've worked it out by amalgamating both your ideas.

Using Snakehips idea of a hidden row, i used a slightly different formula:

=ABS(MAX(K2:K5))

Thus giving me the maximum possible deviance from zero.

I then linked this cell to the maximum value limit and it works perfectly.

Thanks so much.

Hi

I may have missed something, but I got close to what I think you want, choosing data bar in the conditional formatting and editing the value limits. I saved the workbook as pdf and had no problem.


<IMG SRC = 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