New table if count is larger than 20

[mc136355]

Hi

I have a spreadsheet that uses code to insert rows into my table based on a cell value. My problem is the cell value can be over 100 and i would like to somehow break the table up if value is 20. So if value is 20 then start a new table. This is purely for printing purposes (header on each printed page, followed by 20 rows of data(with subtotal if possible)) so if anyone has a better idea instead of creating a new table then i would appreciate your idea. Thanks MC

 

[AlphaFrog]

There is a setting to repeat headers on every printed page.

Print rows with column headers on top of every page

 

[mc136355]

Hi have gathered the following code:

Sub insertbreak()

Dim tbl As ListObject
Set tbl = ActiveSheet.ListObjects("Table1")
If tbl.DataBodyRange.Rows.Count <= 20 Then
MsgBox "do nothing"
Else
MsgBox "insert break"
End If
End Sub

i think i would manage to insert the page break but could you advise on how to insert subtotal after the 20 rows.
Thanks MC

 

[Akuini]

Try this :
Assuming the table start at colomn A & header at row 1.
First, you need to manually add the subtotal formula in row after the last row of the table.
I'm using loop to show every 20 row and hide the rest.
You can check by inserting a break point in line with ‘k = i + 1’ then hit F5 repeatedly, see what happen.
But I'm not sure about how to do the print part, I’m using this method (but for the moment I commented the lines):
' .Range.Select
' ActiveWindow.RangeSelection.PrintOut

[FONT=lucida console][COLOR=Royalblue]Sub[/COLOR] a1107921a()
[I][COLOR=seagreen]'https://www.mrexcel.com/forum/excel-questions/1107921-new-table-if-count-larger-than-20-a.html[/COLOR][/I]
[COLOR=Royalblue]Dim[/COLOR] i [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], k [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], rx [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], rc [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], j [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR]
[COLOR=Royalblue]With[/COLOR] ActiveSheet.ListObjects([COLOR=brown]"Table1"[/COLOR])
    rx = .Range.Rows.count
    k = [COLOR=crimson]2[/COLOR]
    [COLOR=Royalblue]For[/COLOR] i = [COLOR=crimson]2[/COLOR] [COLOR=Royalblue]To[/COLOR] rx - [COLOR=crimson]1[/COLOR]
        j = i - [COLOR=crimson]1[/COLOR]
        [COLOR=Royalblue]If[/COLOR] j [COLOR=Royalblue]Mod[/COLOR] [COLOR=crimson]20[/COLOR] = [COLOR=crimson]0[/COLOR] [COLOR=Royalblue]Or[/COLOR] i = rx - [COLOR=crimson]1[/COLOR] [COLOR=Royalblue]Then[/COLOR]
        Range([COLOR=brown]"A2:A"[/COLOR] & rx - [COLOR=crimson]1[/COLOR]).EntireRow.Hidden = [COLOR=Royalblue]True[/COLOR]
        Range([COLOR=brown]"A"[/COLOR] & k & [COLOR=brown]":B"[/COLOR] & i).EntireRow.Hidden = [COLOR=Royalblue]False[/COLOR]
        k = i + [COLOR=crimson]1[/COLOR]
            [I][COLOR=seagreen]'DO THE PRINT JOB HERE[/COLOR][/I]
            [I][COLOR=seagreen]'.Range.Select[/COLOR][/I]
            [I][COLOR=seagreen]'ActiveWindow.RangeSelection.PrintOut[/COLOR][/I]
        [COLOR=Royalblue]End[/COLOR] [COLOR=Royalblue]If[/COLOR]
    [COLOR=Royalblue]Next[/COLOR]
    
    .Range.EntireRow.Hidden = [COLOR=Royalblue]False[/COLOR]
[I][COLOR=seagreen]'    MsgBox "It's done"[/COLOR][/I]
[COLOR=Royalblue]End[/COLOR] [COLOR=Royalblue]With[/COLOR]
[COLOR=Royalblue]End[/COLOR] [COLOR=Royalblue]Sub[/COLOR][/FONT]

 

[Akuini]

This one is more flexible than the code I gave you above.
The table doesn't need to start at col A & the header doesn't need to be at row 1.

[FONT=lucida console][COLOR=Royalblue]Sub[/COLOR] a1107921b()
[I][COLOR=seagreen]'https://www.mrexcel.com/forum/excel-questions/1107921-new-table-if-count-larger-than-20-a.html[/COLOR][/I]
[COLOR=Royalblue]Dim[/COLOR] i [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], k [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], rx [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], x [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR], j [COLOR=Royalblue]As[/COLOR] [COLOR=Royalblue]Long[/COLOR]
[COLOR=Royalblue]With[/COLOR] ActiveSheet.ListObjects([COLOR=brown]"Table1"[/COLOR]).DataBodyRange
    
    rx = .Rows.count
    x = [COLOR=crimson]20[/COLOR] [I][COLOR=seagreen]'limit every how many rows[/COLOR][/I]
    k = [COLOR=crimson]1[/COLOR]
    [COLOR=Royalblue]For[/COLOR] i = [COLOR=crimson]1[/COLOR] [COLOR=Royalblue]To[/COLOR] rx
        [COLOR=Royalblue]If[/COLOR] i [COLOR=Royalblue]Mod[/COLOR] x = [COLOR=crimson]0[/COLOR] [COLOR=Royalblue]Or[/COLOR] i = rx [COLOR=Royalblue]Then[/COLOR]
            .EntireRow.Hidden = [COLOR=Royalblue]True[/COLOR]
            .Cells(k, [COLOR=crimson]1[/COLOR]).Resize(x).EntireRow.Hidden = [COLOR=Royalblue]False[/COLOR]
            k = i + [COLOR=crimson]1[/COLOR]
                [I][COLOR=seagreen]'DO THE PRINT JOB HERE[/COLOR][/I]
                [I][COLOR=seagreen]'.Range.Select[/COLOR][/I]
                [I][COLOR=seagreen]'ActiveWindow.RangeSelection.PrintOut[/COLOR][/I]
        [COLOR=Royalblue]End[/COLOR] [COLOR=Royalblue]If[/COLOR]
    [COLOR=Royalblue]Next[/COLOR]
    
    .EntireRow.Hidden = [COLOR=Royalblue]False[/COLOR]
[I][COLOR=seagreen]'    MsgBox "It's done"[/COLOR][/I]
[COLOR=Royalblue]End[/COLOR] [COLOR=Royalblue]With[/COLOR]
[COLOR=Royalblue]End[/COLOR] [COLOR=Royalblue]Sub[/COLOR][/FONT]